JOB DESCRIPTION ORGANISATIONAL STRUCTURE MAIN PURPOSE OF ROLE KEY RESPONSIBILITIES

Transcription

1 JOB DESCRIPTION Job Title Project Manager Reports to Head of Business Support & Programme Management ORGANISATIONAL STRUCTURE Head of Business support & Programme Management Project Manager MAIN PURPOSE OF ROLE To support the delivery of an effective programme management office (PMO) function being the central version of the truth ensuring all schemes are appropriately governed, scope defined, change managed and reported against in order to achieve the strategic objectives of LocatED s acquisition and development of sites for the free schools programme. KEY RESPONSIBILITIES Developing and maintaining relationships with stakeholders to ensure that Department for Education and other customer requirements are accurately obtained and reviewed, and the overarching aims of LocatED s programme are effectively communicated. Working with Education, Skills and Funding Agency Finance to ensure expenditure is monitored and reported against plan, highlighting any issues that may arise. Provide project planning, milestone management, scope management, resource forecasting, financial management; change management across the project portfolio. LocatED.co.uk 2

2 Manage and compile programme related financial and KPI information. Maintain the programme plans, defining the programme s critical path. Track and report slippage from a baseline position. Working with stakeholders to mitigate slippage risk and escalate when necessary. Coordination and engagement of various stakeholders, information stores and activities through relevant PMO processes to prepare for Board submissions and other relevant reports. Engage Acquisitions, Development and Planning teams where appropriate to drive best ways of working, coordination and efficiencies. Challenge ways of working and inputs to find best solutions to issues in order to drive continuous improvement. Monitoring investment and performance, working with teams to implement recommendations to improve performance and feeding recommendations into annual budgeting and reforecasting processes. Ensure cross-programme dependencies are identified and update and maintain the risk log, action log, decisions log and issue register. Ensure the appropriate programme benefits are identified, quantified and their realisation planned. Track financial reporting whilst ensuring that the programme and projects adhere to the corporate financial processes. Provide a quality assurance role in line with defined PMO process. Coordinate project closure to distil good practice and ensure lessons learned are logged. This job description is an outline of the key responsibilities and should not to be regarded as an exhaustive list as there may be other duties that the post-holder will be reasonably required to undertake. This document may be amended to reflect the changing needs of the business. 3 LocatED.co.uk

3 PERSON SPECIFICATION Education, training and qualifications Demonstrable experience of working in an established project management environment within a complex organisational setting and experience in successfully applying recognised project principles. Experience and certifications in any of the following are desirable: PRINCE2 Practitioner, Portfolio, Programme and Project Offices (APMG - P30 ); Managing Successful Programmes (MSP ); Knowledge Good knowledge of project management approaches, knowledge of techniques for planning, monitoring and controlling programmes, including risk management Knowledge of budgeting and resource allocation procedures. Proven experience of delivering projects to the desired outcomes and within quality, time and cost limits Working successfully with external and other stakeholders to bring about change. Skills Excellent written/oral communication skills for Communication reports and presentations. Strong interpersonal skills, able to influence, negotiate, persuade and work effectively Analysis & Problem Solving with others. Weighs up the available alternatives. Identify trends and issues from broad datasets. Challenge other people s ideas in a constructive manner. Decision Making Able to make the right calls based on the available information. Modify and adapt response to meet the needs of a particular client. LocatED.co.uk 4

4 Knows when senior input is required and escalates decisions. Strategic Improve own and team s contribution by devising new ways of working. Suggest improvements, which require the agreement of others. Uses data to drive projects and organisational performance improvement. Leadership Proactive in identifying possibilities and making ideas work. Embrace opportunities. Commit to a particular course of action and can account for actions to others. Project & Resource Management Strong skills in creating and maintaining project and programme plans, including risks, actions, issues, dependencies. Estimate and effectively control the costs, timescales and resources required to deliver the project in Accurately programme resource planning and tasks assignment. Maintain effective relationship with third party suppliers. Experience Proven track record for planning, executing, controlling and closing projects and the ability to manage multiple projects simultaneously with minimal supervision. Experience of successfully working on multiple projects at same time. Personal attributes: Impact Ability to influence others at all levels of the business. Strong and demonstrated ability to build lasting relationships with key stakeholders. Ability to competently mediate disagreements and negotiate agreeable resolutions. 5 LocatED.co.uk

5 Autonomy/ Independence Continuing Professional Development Motivation/ Enthusiasm Visible, approachable and earns respect. Adds value as both an individual contributor and active team member. Ability to build rapport quickly with key members of the executive team. Self-starter with capacity to work on own initiative. Seeks to bring continuous improvement through innovative solutions and Continually seeks to broaden own technical skills set by taking responsibility for their own personal development. Approaches each scheme as an opportunity to improve own technical skills. Self-motivated, flexible, organised, with an eye for detail. Honesty/ Integrity Demonstrates high standards of integrity, honesty and fairness. Conducts transactions with the highest level of integrity and, in doing, so enhances the reputation of LocatED. Self-Awareness/ Self- Management Able to learn and understand new concepts as well as apply new methods. Willingness to seek advice appropriately, to accept supervision and training as required. Other requirements Possess strong IT capabilities in Microsoft packages. In particular, ability to utilise Microsoft Excel to maximise efficient tracking and reporting. LocatED.co.uk 6