TEACHER AND SUPPORT STAFF STAFFING PROCEDURES INFORMATION

Transcription

1 March 2008 TEACHER AND SUPPORT STAFF STAFFING PROCEDURES INFORMATION GUIDING PRINCIPLES To advocate in the best interests and needs of students and staff To respect, promote and apply the principles of human rights and dignity To communicate openly To staff Edmonton Catholic Schools equitably, efficiently and effectively The spring staffing cycle is the time for continuous contract staff (certificated-teacher and classifiedsupport) to consider their options for the new school year. This year, the following are available: 1. Submit your name to the Exchange Bulletin 2. Submit your name for a Transfer Request 3. Apply for an exchange from the Exchange Bulletin 4. Apply for vacant positions in the Staffing Bulletins Complete Staffing Timeline on pages 6 and 7 Exchange Bulletin Certificated (teacher) and Classified staff (support) By including your name in this Bulletin, other staff members may want to discuss an exchange with you. In order for an exchange to occur, both staff members and both principals must agree. This process is closed on Monday, March 24 th. Exchange list will be shared with district staff on Monday, April 7 th. Voluntary Transfer Request Certificated (teacher) A complete list of all teachers requesting a transfer will be made available to all principals on Monday, April 7th. Principals of schools with open positions have been asked to consider teachers who have made a transfer request. Teachers are also encouraged to contact principals in schools where they may want to work. This process is closed on Monday, March 24th. Please know that while you have applied to be on the Voluntary transfer list you are still able to apply for positions advertised in Bulletins #1 and #2. A list of transfer requests will be shared with Principals only. Forms will be available in the Staffing Procedures Bulletin to all staff in early March. They will also be available on administrative in Public Folders/Human Resources/Staffing and on the Human Resource Services website at FOR YOUR INFORMATION

2 Staffing PRINCIPALS/SUPERVISORS Design a staff plan for your site: RESPONSIBILITIES for School Based Staffing 1. Assign existing staff. 2. Declare certificated/classified staff for reassignment using the procedures and guidelines. (complete Principal Check List found in Staffing Procedures Bulletin, pages 35 and 36 and submit to HR). 3. Declare open permanent positions (now occupied by temporary/probationary/interim contract teachers and temporary support staff). 4. Describe vacancies in Peoplesoft. 5. Ensure all forms are forwarded to Human Resource Services in a timely manner. Select the best candidates for open positions. Inform by telephone all staff who are considered for positions (i.e. all staff who applied to a bulletin and/or all staff interviewed when short listed). Ensure adherence to timelines. CONTINUOUS CONTRACT STAFF Consider new opportunities. Respect timelines for staffing procedures. Communicate your intentions to your principal/supervisor as early as possible. When applying to a position in the bulletins, do so on-line through PeopleSoft Self-Service. HUMAN RESOURCE SERVICES (Charolette Player, Marc Motut, Paul Gagne) Recruit staff as needed. Maintain all staff information. Coordinate information on reassignment and placement. Confirm placement of staff by letter. Monitor the staffing process throughout the district. Grant continuous contracts. STAFFING COMMITTEE (Charolette Player, Paul Gagne, Marc Motut, Mike Paonessa, Joanne Ritcey-Devaney, Heather Jamieson) Facilitate placement of staff in cooperation with principals. Place new continuous contract teachers. Recommend staff who will receive continuous contracts. Has authority to place staff in open positions. Teacher & Support Staffing

3 Staffing QUESTION 1: Who Can Apply for Open Teaching Vacancies? All continuous staff may apply. Short lists of probationary, temporary, interim and replacement staff will be forwarded to schools that have vacancies after the second bulletin. QUESTION 2: What if I am Unsuccessful in Obtaining a Contract for ? 1. All probationary and temporary certificated staff and temporary special needs teacher assistants should apply to the replacement roster as a back-up for next year. Contracts are offered throughout the year. You want to cover all options open to you. Replacement Roster Application forms will be available from HR in late May or early June. You may also obtain an application from your supervisor or school secretary. 2. Complete and forward the application form to Human Resource Services by the end of June. 3. The roster and applications will be reviewed and applicants will be notified in writing of their status for the school year. 4. Should you be successful in obtaining a contract following your application, we will make you unavailable to the replacement roster for the duration of your contract. 5. Early application ensures consideration of securing a position on the teacher replacement roster for If you have applied to the replacement roster and have obtained a contract with another district, please inform us. 7. As an active applicant, you will be considered for contracts throughout the staffing process. Teacher Staffing QUESTION 1: Will I be considered for a Continuous Contract? The staffing committee recommends teachers for continuous contracts. The following criteria are considered: 1. Religion Course Requirements. 2. The needs of the district for teachers in a particular area or program. 3. A successful evaluation in the current year. 4. The recommendation for a continuous contract from the principal of the school. 5. Length of service to the district (minimum 1 year). 6. Attendance record. QUESTION 2: How is the decision made? The Staffing Committee will meet to review the required documents of prospective continuous contract teachers in consideration of district needs. Recommendations to grant a continuous contract will be made by the committee to the Director of Human Resource Services. QUESTION 3: When will I know if I will be granted a Continuous Contract? The process of granting continuous contracts according to the Staffing Procedures Bulletin timelines will begin on Monday, May 5 th, 2008 and continue until September 2008.

4 Staffing QUESTION 4: How will I know? A member of the Staffing Committee will contact your school principal to confirm your new status and the principal will inform you. QUESTION 5: I am interested in changing my Continuous Contract status. What must I do? To Change from Continuous Part Time to Continuous Full Time? Secure a full time position for and notify Human Resource Services To Change from Continuous Full Time to Continuous Part Time? Secure a part time position for and notify Human Resource Services Support Staffing QUESTION 1: What happens if my FTE is reduced? If your reduction is greater than 0.1 FTE, you may choose to accept the reduction or you are placed on a requires reassignment list and you apply for vacancies in the Staffing Bulletins. If unsuccessful, the Staffing Committee will work with you and school administrators to secure a placement. QUESTION 2: I presently hold a probationary contract; what will happen to my contract status for the next school year? Your probationary contract will be honored for next school year provided that there is a position available for you at the beginning of the school year. If there is no position, then your contract with the board will be terminated as of June 30 th. QUESTION 3: How do I apply for open positions? In the 2008/2009 staffing cycle a staffing bulletin will be issued in September and October with all open positions. Following September/October 2008 bulletin, support staff positions will be advertised as the district need arises. Therefore the cycle will be continuous and not necessarily occurring on a monthly basis but rather every three months or so. Information Meetings: Teachers/Staff: All Temporary, Interim, Probationary contracts and subs; St. Anthony (Room 7), 4:30-6:30 p.m., Tuesday, April 8 th, Teachers to be Reassigned; St. Anthony Centre (Room 7), 4:30-6:00 p.m., Tuesday, April 22nd, Support Staff: All Temporary and Casual Support Staff; St. Anthony (Room 7), 4:30-6:00 p.m., Wednesday, April 9 th, Support Staff to be Reassigned; St. Anthony Centre (Room 7), 4:30-6:00 p.m., Wednesday, April 23rd, 2008.

5 Staffing Staffing Timelines: February March hecklist Staffing format Review Includes: -Checklist format -Projected enrollments -Staffing needs -Retirements -Leaves (leaving & returning) -Current temp/prob. positions to be vacated March Awarding Continuous Contracts: In those instances where a teacher with unique skills (i.e. A High School band, Immersion languages etc.) has been selected for a CC and no teacher on the reassignment list has the particular skills, a CC may be awarded before May 5 th. April 15 3 (Mon-Mon) 3-24 (Fri-Tues) (Wed) (Tues-Fri) Teachers Support Staff Meeting with elementary/junior high Principals/high school, ATA, ECSSA Review staffing procedures Staffing Procedures Bulletin available to district staff on HRS WEBSITE Staffing Review For known teachers and support staff requiring reassignment, refer to Principal s Checklists (pages 35 & 36). For the steps needed follow procedures #2 10. Process Begins: Teachers seeking a voluntary transfer and/or exchange complete (transfer request form, page 32, exchange bulletin form, page 26). forms to Lana Dogor at dogorl@ecsd.net Evaluations and recommendations for all probationary, temporary and interim contract teachers sent in to Human Resource Services c/o Charolette Player by this date. Support staff seeking an exchange; complete the appropriate form (page 26). forms to Linda Sandl at sandll@ecsd.net by this date. Regular support staffing cycle opens March 7 and closes March 11. Administration Placements to the Board Teachers and support staff planning on retiring at the close of the school year notify Human Resource Services c/o Paul Gagne in writing by this date. Principal training sessions (March 25-28) re: staffing using Peoplesoft. Register with Linda Deans at prior to March 19. Temporary/Probationary contract teachers need to be vacated. Known teachers retiring need to be vacated. Done by principals by March 30. Voluntary teacher transfer and teacher/support exchange process is closed on March 24. School based administration placements are before Spring Break SPRING BREAK MARCH 31 APRIL 4 Teacher voluntary transfer list sent to principals only. Awarding Teacher continuous contracts begins. Majority of placements will not be made until May 5. (See Teacher Contracts document for criteria used to award contracts (pg. 8) Teacher/support staff exchange/voluntary list sent to all ECSB users by . Information meeting for Temporary, Probationary, Interim Contract Teachers, Substitute Teachers Location: St. Anthony (Room 7) Time: Tuesday, April 8, 4:30-6:00

6 Staffing Teachers Support Staff April (Mon-Fri) (Wed-Tues) Information meeting for Casual and Temporary Contract Support Staff Location: St. Anthony (Room 7) Time: Wednesday, April 9, 4:30-6:00 Teachers selected by principals for known open positions at their school from the voluntary transfer list. Complete the list of names of teachers and support staff requiring reassignment, submit appropriate form (page 29). Fax to Human Resource Services, c/o Charolette Player. Closing date for Principals to select Teachers from the Voluntary Transfer List Meetings for Reassigned Staff: Teacher: Tuesday, April St. Anthony (Room 7), 4:30-6:00 p.m. Support: Wednesday, April St. Anthony (Room 7), 4:30-6:00 p.m. Teacher and Support Staff Reassignment Placement cycle begins Bulletin is run on-line and ONLY reassigned staff can apply (closes 8:00 a.m. on the 30 th ). School Staff Plan Review. 5 Placement of New Continuous Contracts begins. (Thurs) 8 Reassigned Teachers and Support Staff have been placed. May June September (Mon-Fri) (Tues) 20 (Mon-Wed) (Tues) 3 6 (Wed-Fri) (Wed) 25 (Fri-Mon) 5-8 Vacancies updated by principals in Peoplesoft (Continuous Teachers and Support Staff). Bulletin #1 available on-line Staffing (Teachers and Support) Instructions on how to apply found in HRS website. ( Bulletin #1 12:00 noon Open to continuous contract staff only. Bulletin #1 4:00 p.m. Successful candidates inputted into Peoplesoft as well as vacancies created by departure of successful candidates. Entered into Peoplesoft by school principals. Bulletin #2 available on-line Staffing (Teachers and Support) instructions on how to apply found on HRS website ( Bulletin #2 12:00 noon Open to continuous contract staff only. Successful candidate s names are inputted into Peoplesoft. Bulletin #2 4:00 p.m. Bulletin #3 open ONLY to non-continuous staff including replacement teachers. Appeal Process June 25 th Board Meeting for Appeals (explanation on page 11, #5) New positions staffed with a substitute Fall Reassignment initiated and Bulletin Will be made available Dates TBA completed by the Staffing Committee.