Collections and Licensing Specialist Job Description

Transcription

1 Collections and Licensing Specialist Job Description

2 Collections and Licensing Specialist Responsible to: Accountable to: Responsible for: Digital Resources and Collections Manager Head of Library and Learning Services Information Assistants Overall Purpose To manage the procurement, acquisition and preservation of resources (both physical and electronic), including negotiating licence requirements and ensuring clarity around licence terms. The role holder will be responsible for the provision of document delivery, digitisation, reading list services and special collections and will co-ordinate and manage collection development projects. Principal Duties and Responsibilities To lead the team acquiring learning resources, including keeping abreast of licence and subscription renewals, and updating the lectronic Resource Management System. To liaise with a range of suppliers and subscription agents with regards day-to-day activities, such as prices, and licences and future developments. To administer the department s library resources budget. To manage the department s digitisation, document delivery and reading list services. To monitor trends in acquisitions management and to work to incorporate this knowledge, with other staff, to develop and improve LLS services. To assist in negotiating with suppliers to obtain value for money, ensuring compatibility with existing systems and technology, and ensuring clarity around licence terms. To manage and motivate the Information Assistants, including the development of projects to create impact within the Collections area of the service. To assist in induction for new staff, assessing training needs, and undertaking appraisal processes for Information Assistants. To deputise as appropriate for the Digital Resources and Collections Manager. To represent the department and liaise with teams across the institution, maintaining appropriate networks in relation to the acquisition and licensing of resources. To develop a network of peers in the H sector and elsewhere, for mutual benefit and support. Page 1

3 Core People Management Duties & Responsibilities (Line managers only) Manage Performance and Behaviour (including the PDR and the Probation period) Monitor Leave and Absence Monitor and approve development opportunities Communicate effectively Foster wellbeing Plan resources (human and capital) Undertake all aspects of recruitment Promote a positive health, safety and environmental culture and manage health and safety performance. Generic Duties and Responsibilities The post holder will be expected to undertake other responsibilities and tasks as reasonably requested by the Head of Library and Learning Services. The post holder will be responsible and accountable for ensuring all employment legislative requirements are adhered to including equality and diversity and health and safety issues. The job description may be altered at any time in the future in line with the level of the post to meet changing institutional requirements, but only in full consultation with the post holder. Page 2

4 Person Specification Please ensure that your application statement provides clear and specific examples to illustrate how you meet each essential criterion. Applicants that fail to do so will not be shortlisted. Please see Key below Criteria Qualifications ssential / Desirable Assessment Methods 1 Degree in Information Science (or allied field) or equivalent experience A 2 Professional Library, Information Science or H qualification D A Skills, Knowledge and xperience 3 xperience of the acquisition of resources and procurement processes 4 xperience of management, either processes or workflows, projects or staff management, T 5 xperience of data manipulation and analysis, including excel spreadsheets, T 6 xcellent written and verbal communication skills, T 7 xperience of liaising with teams across an institution to maintain professional networks 8 Understanding of library systems, e.g. library management systems, reading list systems and electronic resource management systems 9 xperience of budget administration D 10 Knowledge or experience of the digital provision of learning materials in H/F D, P 11 Knowledge of licensing in a H or library setting D, P 12 xperience in supporting and developing Special Collections D, P 13 Understanding of database management and administration. D 14 Ability to identify and undertake vital conversations appropriately D 15 Ability to delegate appropriately D 16 Able to supervise and motivate others D 17 Demonstrate an understanding of HR policies and procedures A,I 18 Ability to identify and undertake vital conversations appropriately A,I 19 Ability to delegate appropriately A,I Page 3

5 Personal Qualities 20 Self-motivated, able to work on own initiative and unsupervised 21 xcellent interpersonal and collaborative working skills, 22 Digitally literate - experience of using a variety of software applications and web-based tools, 23 Demonstrable commitment to continuing professional development 24 nthusiastic about libraries and learning 25 Persuasion and negotiation skills 26 Ability to adapt to organisational change D 27 Ability to adapt to technological advances in the workplace D 28 Persuasion and negotiation skills A,I () ssential (D) Desirable (A) Application (I) Interview (T) Test (P) Presentation Page 4

6 Terms and Conditions of mployment Job Title: Duration: Hours: Salary: Work Base: Pension: Holidays: Collections and Licensing Specialist Substantive Full Time Grade 6 : 27,025-33,199 per annum Waterside Campus or any of The University of Northampton premises as required ligible to join the Local Government Pension Pro rata 23 days per annum plus 5 days after 5 years continuous service plus Bank Holidays and Closed days. Notice period: 1 month Probationary period: 6 months Additional Points to Note Applicants are required to provide two referees who can give an opinion on academic and/or professional work experience. Successful applicants are required to provide any stated/required qualifications and evidence of any memberships to professional bodies. Applicants must provide evidence of their right to work in the UK in accordance with the Asylum and Immigration Act 1996 and Immigration Asylum and Nationality Act The starting salary for all new appointments and internal promotions will normally be at the minimum point of the grade Should you be shortlisted to attend an interview the University will not reimburse you for any expenses incurred. Page 5