FI PAYROLL COST DISTRIBUTION

Transcription

1 Purpose The Financial Payroll Cost Distribution Report provides a summary of the total Wages and Benefits paid by cost object for each person included in the selection for the specified period or range of periods within a fiscal year. The report can be generated on one or many personnel number(s) to display data from specific individual(s). Or the report can be generated by cost object (one or more Cost Centers and/or WBS Elements). Report Output Depending on the sort selected, the report summarizes the data by personnel name or personnel number. The report displays the total Wages, Benefits, Total (Wages + Benefits), %Benefits Ratio (Benefits/Wages)*(100); Planned Pay Rate, and the % Planned Cost Distribution by start and end date for each cost object the person was paid from during the period(s) specified. The amounts paid are taken from actual FI payroll data while the Planned Pay Rate, % Cost Distribution and the Start/End Dates are pulled from HR Personnel Administration Info Type Menu Path Use the following menu path(s) to begin this transaction: > Payroll > FI Payroll Cost Distribution Helpful Hints If a report is generated frequently using the same query, it can be saved as a selection criteria variant. When activated, selection criteria variants fill fields on the selection screen with the values you have saved. When using a field definition table, use the following guidelines for reading the R/O/C column: R = Required O = Optional C = Conditional Click (Search) to find a value and/or (Multiple Selection) to enter multiple values for a field when available. To help maximize the report output area you may close the Detailed Navigation window pane by clicking. Click to re-open the Detailed Navigation window and to select an alternate report.

2 Procedure 1. Start the task using the menu path. 2. As required, complete/review the following fields. Enter a parameter for EACH section: Name R/O/C Description Personnel Number Organizational Unit Cost Center and/or WBS Element R Enter a Personnel Number(s) Organizational Unit Enter a Cost Center number(s) and/or WBS Element number(s)

3 Name R/O/C Description Fiscal Period(s) and Fiscal Year Posting Date(s) Payroll Period(s) and Calendar Year R Enter a Fiscal Period(s) and Fiscal Year (defaults to current fiscal year) Enter a Posting Date(s) or range. Use the dropdown to select. Enter either a monthly or bi-weekly Payroll Period; use the dropdown to select. Calendar Year defaults to current. Sort By R Select one of the following: Personnel Name (default) Personnel Number 3. Click. Users will receive an authorization error if they do not have authorization for the cost object selected or at least one of the cost objects that an individual has been paid from when selecting by personnel number.

4 FI Payroll Cost Distribution with Additional Payment and Adjustments The report also lists salary and wages paid for cost objects that were not planned on Info Type These amounts display in a category called Additional Payments and Adjustments. The category also includes amounts paid when the cost distribution end dates occur in the middle of a payroll cycle. Under these scenarios the planned cost distribution columns remain blank (0.00). This report does not include amounts transferred through payroll journal entries (PJ s). To view detailed data including PJ s, drill down to the FI Payroll Detail Report see step 5. Drill Down to FI Payroll Detail Report View 4. Drill down to the FI Payroll Detail Report for cost objects and personnel numbers associated with specific lines of the report. 4.1 Click the checkbox next to the Personnel Number, below the employee s name. or 4.2 Click to select all checkboxes. 5. Click to access view options.

5 6. Click desired report view: 7. Click (Continue). 8. Click FI Payroll Cost Distribution report in the Detailed Navigation pane to return to the selection screen. Result You have completed this transaction. Updated 11/6/2009