Traffic Records Assessments: Year One. TRF October 28, 2013 Jack Benac, Lang Spell, Joan Vecchi

Transcription

1 Traffic Records Assessments: Year One TRF October 28, 2013 Jack Benac, Lang Spell, Joan Vecchi

2 Session Goals 1. Purpose of assessment 2. Content of assessment report 3. Assessment process and roles 4. How to prepare for an assessment 5. After the assessment 2

3 Traffic Records Assessments A Traffic Records Assessment is required for 405(c) grants Assessments are based on the Traffic Records Program Assessment Advisory, written by subject matter experts and State officials The Advisory describes an ideal traffic records system and provides guidance on the contents, capabilities, and data quality measurements The Advisory includes questions that examines the State s capabilities relative to the ideal system 3

4 Assessment Questions TRCC Management 19 Strategic Planning 16 Crash 44 Driver 38 Vehicle 45 Roadway 38 Citation / Adjudication 54 Injury Surveillance 123* Data Use & Integration 13 Total 391 * Injury Surveillance now includes EMS, ER, Hospital Discharge, Trauma Registry, & Vital Records 4

5 Assessment Ratings How the State s traffic records systems perform relative to the ideal detailed in the Advisory. MEETS the description of the ideal traffic records system PARTIALLY MEETS the description of the ideal traffic records system DOES NOT MEET the description of the ideal traffic records system 5

6 Final Report: Ratings Summary 6

7 Assessment Recommendations Priority Crash Recommendations 1. Improve the data dictionary for the Crash data system that reflects best practices identified in the Traffic Records Program Assessment Advisory. 2. Improve the interfaces with the Crash data system that reflect best practices identified in the Traffic Records Program Assessment Advisory. 3. Improve the data quality control program for the Crash data system that reflects best practices identified in the Traffic Records Program Assessment Advisory. Priority Vehicle Recommendations 4. Improve the procedures/ process flows for the Vehicle data system that reflects best practices identified in the Traffic Records Program Assessment Advisory. 5. Improve the data quality control program for the Vehicle data system that reflects best practices identified in the Traffic Records Program Assessment Advisory. Priority Driver Recommendations 6. Improve the description and contents of the Driver data system that reflect best practices identified in the Traffic Records Program Assessment Advisory. 7. Improve the data quality control program for the Driver data system that reflects best practices identified in the Traffic Records Program Assessment Advisory. Roadway Recommendations 8. Improve the procedures/ process flows for the Roadway data system that reflects the best practices identified in the Traffic Records Program Assessment Advisory. 9. Improve the data quality control program for the Roadway data system that reflects the best practices identified in the Traffic Records Program Assessment Advisory. Priority Citation/Adjudication Recommendations 10. Improve the description and contents of the Citation and Adjudication systems that reflect the best practices identified in the Traffic Records Program Assessment Advisory. 11. Improve the interfaces with the Citation and Adjudication systems that reflect the best practices identified in the Traffic Records Program Assessment Advisory. 12. Improve the data quality control program for the Citation and Adjudication systems that reflect the best practices identified in the Traffic Records Program Assessment Advisory. 7

8 Detailed Findings 8

9 Assessment Process Request Assessment Schedule Assessment Prepare Kickoff Meeting Initial Response/Ratings Clarification Round Final Response/ Ratings Final Report Report out 9

10 Detailed Process Flow 10

11 Assessment Facilitator Manages the assessment process Assists State with preparations to ensure the best respondents are assigned to answer the assessment questions Provides State with technical assistance and training on STRAP and manages assessors and respondents access to STRAP Monitors assessment progress via STRAP Compiles the assessment final report and conducts a webinar report out to State 11

12 Traffic Records Coordinator Identifies appropriate respondents and solicit their participation in the assessment Uploads respondents s into STRAP Helps upload supporting document to STRAP Monitors assessment progress Troubleshoots and problem-solves 12

13 State Respondents Answers questions and provides documented support with specific location, i.e., page number, of relevant information Responds to requests for clarifications from the assessors Can refer a question to a colleague to answer Can seek clarification about a question from the Assessment facilitator Invited to the report out webinar 13

14 Assessors Rates each response according to how it matches the standards of evidence Synthesizes multiple responses to gain understanding of the State System Reviews additional information and re-rates responses 14

15 Module Leader Works to reach consensus on the ratings Requests additional information and clarification Writes final explanation for each rating Writes a narrative summary of the module 15

16 Preparing for an Assessment Schedule early to get the slot you want. Work with NHTSA s Assessment Facilitator. Keep Traffic Records information current in TRIPRS (strategic plan, TRCC information). Identify correct people to answer each question. Assign reasonable number of questions to each respondent. Identify and upload documents into STRAP. 16

17 After the Assessment Annual 405(c) requirement for States to report on how they have addressed each assessment recommendation. Update Strategic Plan to address assessment Recommendations Consider a NHTSA GO Team for targeted technical assistance or training 17

18 QUESTIONS 18