JOB DESCRIPTION. Director of Finance and Corporate Services. Starting at 26,977 with progression to 31,576 per annum

Transcription

1 JOB DESCRIPTION POST: DIVISION: RESPONSIBLE TO: SALARY: Information and Governance Officer Finance and Corporate Services Director of Finance and Corporate Services Starting at 26,977 with progression to 31,576 per annum Children 1st VISION, MISSION and VALUES A happy, healthy, safe and secure childhood for every child and young person in Scotland. We work across Scotland to influence society and support communities and families to put children first. By aligning our passion with our purpose, and by creating meaningful relationships with those around us we exist to transform the lives of children and young people. Our core values guide how each one of us works in our individual day to day job: Respect - Treating everyone with respect and fairness Integrity - Being responsible and accountable Participation - Involving others in our work Excellence Striving for the highest possible standards Page 1 of 5

2 GENERAL PURPOSE To ensure Children 1st preserve its records both past and present, in accordance with best practice and are compliant with relevant legislation including the Data Protection Act 2018 and General Data Protection Regulation (GDPR) To engage with staff and volunteers to raise awareness of maintaining legally compliant records and to provide training on data protection and security To assist the Director of Finance and Corporate Services with their data protection responsibilities KEY RESULTS AREAS To assist with the provision of expert information governance documentation, process documentation and training content for all Children 1st volunteers and staff. To maintain an up to date knowledge of internal records, legal bases for retaining and marketing and appropriate information governance regulations. To inform and advise the organisation and its employees about best practice and their obligations to comply with data retention, the GDPR and other data protection laws. To maintain the Children 1st Privacy Policy to clearly communicate how personal data are collected, processed and stored. To deputise as the main point of contact between Children 1st and the UK Information Commissioner's Office (ICO). To assist the Director of Finance and Corporate Services with any ICO breach notifications or other ICO investigations or audits. To lead and process subject access requests, and any other requests (such as requests to be forgotten). To lead and process enquiries and complaints about use of personal data (both internal and external). To maintain and regularly review and update the Article 30 register / process register and other internal policies and procedures. To assist in the design of new services and processes with a view to ensuring protection of privacy and personal information. To lead with supplier due diligence which gives rise to data privacy issues. Create and deliver internal compliance audits including data protection impact assessments. To work with colleagues in IT and Fundraising to submit annual PCI-DSS audits. To roll out training and communications on GDPR and data protection. OPERATIONAL REQUIREMENTS To ensure Children 1st core values and high standards are met through planning, delivering, reviewing and reporting of work. To contribute to Children 1st s ability to work within and develop national policy ambitions. To contribute to all internal management systems and team meetings. Page 2 of 5

3 To develop and maintain consistent and meaningful internal communication practices. To make constructive use of internal support and supervision processes, and take responsibility for own professional development, undertaking mandatory and relevant internal courses as required. To support the wider organisational activity and strategy of Children 1st. To support activity that develops and strengthens the Children 1st brand and public profile. ADDITIONAL DUTIES Any additional duties will normally be to cover unforeseen circumstances or changes in work, and will usually be appropriate and compatible with the regular type of work. If an additional task or responsibility becomes a regular or frequent part of the job, it will be included in the job description in consultation with the post holder. ADDITIONAL RESPONSIBILITIES To be committed and adhere to Children 1st vision, mission and values. To comply with Children 1st Child Protection and Adult Protection policies and procedures and with National Guidance. To comply with Children 1st code of conduct (All Children 1st staff) and Codes of Practice for Social Service Workers and Employers (specific to Children and Family Services Divisional staff). To actively consider the involvement of children, young people and families with whom we work, in all areas of practice and to implement the Children 1st Participation Standards. To actively consider the involvement of volunteers in all areas of our work and to implement the Children 1st Volunteer Development Policy. To observe all health and safety requirements. To work within and promote policies in relation to Equal Opportunities and antidiscriminatory practices. Page 3 of 5

4 PERSON SPECIFICATION POST: Information Governance Officer AREA ESSENTIAL DESIRABLE Qualifications Qualification in archiving or librarianship Practitioner Certificate in Data Protection/GDPR Educated to Degree level in a related discipline Experience Experience of dealing with both physical and electronic records Experience of working with data retention and destruction policies Experience of reviewing information governance documentation and process documentation Experience of creating and delivering training programmes with a wide range of stakeholders Knowledge Knowledge of dealing with data records both physical and electronic Sound knowledge of legislation relating to information governance including Data Protection Act and General Data Protection Regulation An awareness of current trends in information governance Skills Proven ability to understand and interpret information governance issues and recommend solutions in a clear and consistent manner Previous experience in a similar or related role Experience of creating and delivering Information Governance training Experience of adopting a project management approach Understanding of voluntary/ third sector Understanding of requirements under PCI- DSS Knowledge of Raiser s Edge (Fundraising Database) Page 4 of 5

5 to a varied user base Excellent interpersonal, listening and questioning skills Ability to deliver constructive feedback effectively Excellent presentation skills A flexible, methodical approach to duties with the ability to prioritise and meet deadlines. Proven ability to manage multiple priorities and work on own initiative Other Commitment to Children 1st vision, mission and values Commitment to and understanding of the principles of participation Understanding of and commitment to the principles of involving volunteers Commitment and promotion of equal opportunities and antidiscriminatory practices at work Awareness of personal responsibility in relation to health and safety Page 5 of 5