Islamic Relief Worldwide

Transcription

1 Islamic Relief Worldwide Project Manager DfID UK Aid Match BASE LOCATION: REPORTING TO: LINE MANAGEMENT RESPONSIBILITIES: PURPOSE OF DIVISION: Khartoum, Sudan (with extensive travel to field locations Head of Programmes Project staff (a team of at least 19 including 2 directly) Through capacity building and through technical and programme support, the International Programme Division keeps the organisation focused on the socio-economic and humanitarian needs of vulnerable people. The division reinforces IR s implementing structure to enable these people and their communities to develop themselves sustainably, and ensures that the organisation is prepared to respond promptly and effectively to humanitarian crises. The division increases the organisation s ability to tackle poverty by developing and fostering partnerships and institutional relationships effectively and proactively, and by ensuring transparent and timely reporting to the organisation s donors. JOB PURPOSE: The Project Manager will be responsible for the overall implementation of the DfID UK Aid Match funded project in Sudan. Structure of International Programmes Division. CEO International programmes Communication Human Resources & Organisational Development Finance and Services UK Middle East, Global Giving and Waqf 1

2 Structure Country Office Country Director Head of Programmes Finance Manager Admin & HR Manager M&E Coordinator DfID UK Aid PM KEY WORKING RELATIONSHIPS Will be working closely with staff in-country (Programmes, Finance, Admin, HR, M&E and Country Director) and Regional Desk Coordinator at IRW. SCOPE AND AUTHORITY Scope of the Role: Reporting to the Head of Programmes and managing a team of about 19 staff, the Project Manager-DfID UK Aid Match will work to ensure the effective and timely management of DfID funded UK Aid Match project for Islamic Relief Worldwide in Sudan. Responsibility for Resources: Budget holder for the project with a value of 5.5m KEY ACCOUNTABILITIES The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, honest, respect and fair treatment of his / her colleagues and staff. KEY OBJECTIVES The Project Manager DfID UK Aid Match will strengthen the organisation s position, performance and reputation through: 1. Manage and lead the UK Aid Match project execution and ensure efficiency in the processes and effectiveness in achieving the planned objective in a manner to reach the desired outcomes and impact. 2

3 2. Lead and manage the project team, the project budget, the project risks, the project security matters, and the affairs of the implementing partner (National NGO). 3. Ensure prompt and accurate reporting on the project to all concerned parties at the IRW Sudan Country office, International Office, Donor and the Government of Sudan as deemed required by each. 4. Responsible to ensure representation of the project in all related coordination structures at CO and Sub-Office levels as well as to ensure effective liaison on behalf of the project at all levels and with all to whom the project is of concern. KEY ROLES/RESPONSIBILITIES The Project Manager DfID UK Aid Match is accountable to fulfil his/ her roles and responsibilities in line with IR s code of conduct, values and principles, and to report to the linemanager regularly on the basis of annually defined key performance indicators (KPIs). 1. PROJECT IMPLEMENTATION & MANAGEMENT Manage and lead the project team, develop their knowledge and skills of appropriate nature to the project; guide and motivate them towards excellence performance all through the project period and ensure continuous appraisal of the performance of each Develop detailed annual work plans for the project for the three targets areas, Blue Nile,North and South Kordofan, and enforce adherence of all to the plan and subsequently approved amendments Manage the project budget, including project procurement management, and ensure avoidance of over/under expenditure; ensure judicious expending of the project funds; and demonstrate value for money in the outcomes and impact of the project Manage project risks, funding, and ensure keeping all concerned are accurately and promptly informed about the status of project risks at any point in time during the project period. Manage project related security matters and ensure keeping all concerned are accurately and promptly informed about the status of project security at any point in time during the project period. Manage the partnership agreement(s) with the implementing partner ( National NGO) 2. MONITORING, EVALUATION AND REPORTING Develop and maintain project reporting protocols, both narrative and financial, and ensure accurate and prompt reporting to all concerned (IRW, donor, Government of Sudan, and other project stakeholders) Ensure that lessons learned are captured and properly documented and archived by carrying out regular project/programme reviews. 3

4 3. CAPACITY BUILDING To identify the needs and support development of staff and partners to increase their competence project delivery To participate in the recruitment, selection and induction of staff 4. REPRESENTATION Management project representation matters and ensure attendance of all relevant coordination forums and events at CO & Sub-Office levels Develop and maintain processes to ensure exert of high value liaison effort with Government Authorities, the donor, humanitarian community etc on matters related to the project 5. TRAVEL The Project Manager DfID UK Aid Match is expected to spend a minimum of 50% of his/her time in the project sites with the team in the field. 6. OTHERS Any other functions and responsibilities of appropriate nature to UKAM project Management assigned by the supervisor 4

5 PERSON SPECIFICATION ESSENTIAL Experience At least 5 years of senior management experience in developing countries and/or countries in transition/conflict Experience in programme/project implementation management Experience in managing programme/project funded by institutional donors (DFID, EU, etc) Work experience in culturally diverse contexts Skills Independence and self-initiative skills Strong and well developed analytical skills coupled with experience of writing reports that are usable by different stakeholders (in the English language). Demonstrated reporting skills (In English language) Good communication and negotiation skills Good time management skills Strategic planning and leadership orientation skills Contemporary IT navigation and use skills To work under pressure and prioritise effectively. Qualifications Desirable Post graduate degree in development, social science or any relevant field. Experience can substitute for a formal qualification but not vice versa Academic qualification/ certification on project management profession is desirable Experience of organisational development Basic knowledge of Arabic OTHER It is essential that the post holder shows a good understanding and empathy with the Islamic values and principles as well as commitment to IRW s vision and mission. Signed by: (Direct Line Manager) Signed by: (Divisional Director) 5