Job Description. Finance Analyst, Overheads

Transcription

1 Job Description Job Title : Assistant Finance Analyst, Overheads Grade: (KSB Level C) Department : Reporting to (Job Title) : No of Direct Reports : Titles of Direct Reports: Corporate Planning Finance Analyst, Overheads None N/A Size of Department: 4 Budget Responsibility : Revenue Responsibility : None None Date of issue: Updated April 2017 Issued by (name): Paul Ghosal Overall Purpose of Role: Manage the preparation and development of overheads planning, forecasting and accounting. Develop effective relationships with cost centre managers to improve management of overhead costs; Manage and drive accounting for other overhead costs ( 20m); Prepare, reconcile and present monthly accounts and financial reports in a consistent, accurate and timely manner; Perform monthly balance sheet reconciliations for assigned areas; Identifying and driving opportunities to reduce costs; Work closely with the Financial Reporting Manager to improve the monthly reporting pack with the aim of adding value to other business partners. Develop reports and methods to analyse overhead spend; Responsible for maintaining headcount data and cost centre mapping; Manage forecasting processes for headcount costs ( 60m) and overheads including the continued development of the payroll forecasting model and suite of payroll reports. This will involve regular discussions with Finance Directors, HR Business Partners and Cost Centre Managers; Work with the business in understanding their reported financial results, forecasts and annual plans and to assist with business decisions based on useful and accurate financial information; Management Accountant / Page 1 of 6

2 Main Activities and Responsibilities Specific Develop robust and insightful overheads reporting including an increased focus on analysis and overspend; Develop strong relationships to drive understanding of financials and identify cost saving opportunities with key business partners through open dialogue and regular face-to-face meetings; Working with our business partners, prepare detailed quarterly forecasts providing sufficient challenge/support to ensure accurate forecasting; Maintain the master copy of the cost centre mapping table, being responsible for accurately recording all restructures and business changes; Become a super user of systems such as Oracle Financials, BOXI and Excel and for functions such as GL Financial System Generator (FSG) reports, account combination maintenance in GL maintenance and Business Objects (BOXI) reporting; To ensure that financial information is prepared accurately and with due care and in accordance with applicable financial accounting standards and practices and that transactions are reflected in the GL; To assist the business in understanding their reported financial results and forecasts to enable them to better understand their activities and costs and therefore to support the making of business decisions based on timely and accurate financial information; To contribute effectively to the monthly forecasting and annual budget processes for all areas under the remit of the role, including reviewing and appraising contributions received from the business teams; To ensure the timely production and review of all balance sheet reconciliations and journals in accordance with Carnival UK accounting policies; General Adhere to Corporate Policies and Procedures, including Code of Conduct, Audit Procedures and any control related responsibility for financial data entered, stored, or reported via business systems within employees control (list not exhaustive); Lead by example by taking care of the health and safety of yourself and others; Report all accidents, near miss incidents and work related ill health conditions to your manager and to the Facilities department; Follow safety rules and procedures; Use work equipment, personal protective equipment, substances, and safety devices correctly; Take part in safety training & risk assessments and suggest ways of reducing risks; Act safely in accordance with our Elev8 safety behaviours; To undertake ad hoc duties as required by line management and to support the other activities of the Finance function as may be required. Other Features of Job (travel, hours of work, working conditions etc): The role is office-based. The Jobholder is required to be prepared to work irregular, longer hours around monthend in order to meet deadlines. Management Accountant / Page 2 of 6

3 Location: Southampton Office Management Accountant / Page 3 of 6

4 Person Specification Job Title : Assistant Finance Analyst - Overheads Department : Corporate Planning Education, Qualifications and Training Essential: Educated to A Level standard or equivalent with strong academic achievement in relevant subjects Minimum 5 GCSEs or equivalent, including Maths and English; Minimum Finalist CIMA/ACCA or equivalent. Honours degree. Experience Essential: Experience in general finance, financial reporting and management accounting within a large organisation; Experience in forecasting and planning; Experience in business partnering; Exposure to and understanding of payroll; Experience in analysing data and financial results. Desirable: Experience and knowledge of Oracle Financials; Experience and knowledge of BOXI / Business Objects. Work Based Competencies Essential: Advanced Excel and data manipulation skills (subject to test); Numerate and attentive to detail; Able to run GL Financial Statement Generator (FSG)/Business Objects (BOXI) reports with limited/no supervision. Able to generate basic FSG/BOXI reports from scratch; Builds checks into spreadsheets to minimize errors; Prepares defined reports / analysis on a timely basis; Checks own work for accuracy/presentation; Makes suggestions for improvements to management information; Implements new processes and process changes with moderate supervision Management Accountant / Page 4 of 6

5 Contributes to documentation of processes; Identifies process inefficiencies and deficiencies in 1-2-1s with line manager and makes recommendations for improvements; Develops relationships with customers; Discusses ad-hoc requests with customer to more closely define customer needs, before escalating to line manager. Management Accountant / Page 5 of 6

6 Management Accountant / Page 6 of 6