JOB DESCRIPTION. Job title: Regional Coordinator Location: Gulu, Lira. Department: Technical Length of contract: Fixed. Child safeguarding level:

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1 JOB DESCRIPTION Job title: Regional Coordinator Location: Gulu, Lira Department: Technical Length of contract: Fixed Role type: National Grade: 9 Travel involved: Up to 40% travel within region of operation and 10% to country office in Kampala Child safeguarding level: Reporting to: Line manager: Program Manager Dotted line manager: Direct reports: Technical Officers, M&E Officer, Diagnostics Officer, Communications Officer, Finance Officer, Administrator, Drivers Organisational background Established in 2003, Malaria Consortium is one of the world s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions. We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence. Our areas of expertise include: disease prevention, diagnosis and treatment disease control and elimination systems strengthening research, monitoring and evaluation leading to best practice behaviour change communication national and international advocacy and policy development 1

2 Country and project background Malaria Consortium Uganda is one of our largest country offices. The office in Kampala, Uganda is the centre for the programmes in Uganda, in additional to serving as a regional office for East & Southern Africa. Malaria Consortium Uganda has received funding from DFID/UNICEF to implement the Strengthening Uganda s Response to Malaria (SURM) project which will focus on reducing the impact of the leading causes of U5M morbidity and mortality in 16 districts in Northern Uganda. The project will address lagging maternal and neonatal mortality through a combination of iccm and selected maternal and neonatal care interventions. The project is implemented with UNICEF and spans a five year period (April 2018-March 2023) in 16 districts in the Northern region of Uganda. Job purpose The Regional Coordinator has overall responsibility for the management of the regional office (Gulu or Lira) and staff and for the coordination of project activities in the region. Scope of work The person in this role is responsible for the implementation of the project activities in the districts of operation in their region, ensuring technical quality of all activities through regular liaison with and supervision from the projects Kampala-based Project Specialists. The Regional Coordinator has administrative line management responsibility for the project staff located in the Regional Field Office. Key working relationships This role directly supervises the Technical Officers, Diagnostics Officer, M&E Officer, Communications Officer, Finance Officer and support staff in the field office. This position has key working relationships with the district health teams, DHOs and other district and regional stakeholders. Key accountabilities 1. Technical (50%) Provide strategic leadership and guidance to the Regional project team Liaise effectively with a range of local stakeholders including DHTs, NGOs and private sector bodies in the districts of implementation to ensure effective coordination and delivery of activities Lead the design and planning of both preventive and curative interventions for the region Work closely with the Project Specialists in the development of the annual and monthly project work plans Responsible for coordinating and implementing key malaria control interventions including LLIN distribution, intermittent preventive treatment uptake among 2

3 pregnant women, diagnosis and treatment of malaria as well as training and mentorship of health workers on management of uncomplicated and severe malaria Ensure documentation and sharing of lessons learned and success stories Undertake any other relevant duties assigned 2. Monitoring and evaluation (10%) Support the Regional field office team including the M&E to collect and analyze complete programmatic data in a timely fashion Participate and support periodic evaluations and reviews of SURM activities Work with the SURM M&E Officer and M&E Specialist in the monitoring and evaluation of project activities Support the conduct of surveys as required 3. Reporting (15%) Prepare and submit relevant programmatic reports for the region to the Project Director Ensure relevant financial reports for the region are submitted to Management Accountant Maintain regular communication with the SURM Kampala office and compile work plan updates from the region Work with the project team at the region and Kampala office to disseminate all relevant project documentation to the district health teams and other stakeholders in the region 4. Administrative (10%) Responsible for effective and coordinated management of the region and financial, logistic, administrative and technical activities Supervise the Regional field office team Remain up-to-date on the security situation in the Region and ensure all staff working out of the regional office (including organisational and external visitors) adhere to the Malaria Consortium security regulation and follow SOPs Provide updated on field office activities on weekly basis by sending weekly activity reports to the Program Manager Actively participate in relevant internal coordination and technical meetings Ensure the region s activity and financial reports are submitted timely 5. Representation (10%) Represent the project at regional and district levels on programmatic issues in coordination with the Program Manager Attend relevant district, regional and Kampala-based meetings as deemed relevant or as requested 3

4 Lead the planning of and ensure the smooth conduct of all visits from internal and external visitors to the regional field office s area of operation 6. Other (5%) Adhere to all project policies and procedures Adhere to internationally recognised humanitarian and development principles at all times during the implementation of the project Person specification Qualifications and experience: Essential Post graduate degree in a health related field including Public Health, Community Health or an equivalent Minimum of 5 years experience in project management, including financial management, human resource management and report writing Familiarity with districts and Ministry of Health implementation structures Desirable Significant experience working for Non-Governmental Organisations Experience working in networks and building strong working relationships Experience working on a DFID or UNICEF funded project Work-based skills and competencies: Essential Experience coordinating public health programmes with NGOs or donor institutions Experience in effectively managing diverse teams Excellent diplomacy and stakeholder liaison skills and experience in working in partnerships to deliver programmes Strong networking skills and the ability to develop strong relationships Excellent communications and presentation skills and proficient in word-processing and data management software Desirable Excellent organisation skills Experience in capacity building/ transferring of skills 4

5 Core competencies: Delivering results LEVEL B - Takes on pieces of work when required and demonstrates excellent project management skills Shows a flexible approach to taking on additional work/responsibilities when needed to achieve results Demonstrates excellent project management skills to agreed timescales (timelines, targets, donor requirements) Makes clear and timely decisions within remit of own role Analysis and use of information LEVEL B - Uses evidence to support work Identifies and uses various sources of evidence and feedback to support outputs Uses evidence to evaluate policies, projects and programmes Identifies links between events and information identifying trends, issues and risks Ensures systems are in place to address organisation needs Interpersonal and communications LEVEL B - Fosters two-way communication Recalls others main points and takes them into account in own communication Checks own understanding of others communication by asking questions Maintains constructive, open and consistent communication with others Resolves minor misunderstandings and conflicts effectively Collaboration and partnering LEVEL B - Collaborates effectively across teams Proactive in providing and seeking support from expert colleagues Raises difficult issues with teams/ partners and stakeholders with a view to positive resolution Proactive in building a rapport with a diverse range of people Leading and motivating people LEVEL B - Manages own development and seeks opportunities Actively manages own development and performance positively Learns lessons from successes and failures Seeks and explores opportunities within Malaria Consortium which develop skills and expertise Flexibility/ adaptability LEVEL B - Remains professional under external pressure Able to adapt to changing situations effortlessly Remains constructive and positive under stress and able to tolerate difficult situations and environments Plans, prioritises and performs tasks well under pressure Learns from own successes/ mistakes 5

6 Living the values LEVEL B - Promotes Malaria Consortium values amongst peers Shows a readiness to promote Malaria Consortium s values amongst peers Promotes ethical and professional behaviour in line with Malaria Consortium s values Strategic planning and thinking and sector awareness LEVEL B - Is aware of others activities and vice versa in planning activities Takes account of team members and others workload when planning Maintains awareness of impact on other parts of the organisation, keeping abreast of other s activities, objectives, commitments and needs Has a good understanding of the sector in which Malaria Consortium works 6