The World Bank Liberia: Public Sector Modernization Project (P143064)

Transcription

1 Public Disclosure Authorized AFRICA Liberia Governance Global Practice IBRD/IDA Investment Project Financing FY 2014 Seq No: 6 ARCHIVED on 06-Feb-2018 ISR30162 Implementing Agencies: Republic of Liberia, Civil Service Agency Public Disclosure Authorized Key Dates Key Project Dates Bank Approval Date:10-Feb-2014 Planned Mid Term Review Date:15-May-2017 Original Closing Date:30-Sep-2019 Project Development Objectives Effectiveness Date:08-Apr-2014 Actual Mid-Term Review Date:29-Sep-2017 Revised Closing Date:30-Sep-2019 Public Disclosure Authorized Public Disclosure Authorized Project Development Objective (from Project Appraisal Document) To improve pay and performance management in participating ministries, and strengthen payroll management in the Civil Service in Liberia. Has the Project Development Objective been changed since Board Approval of the Project Objective? No PHRPDODEL Components Name Improved Pay Management: Objectives are: (i) facilitate improved wage bill management; (ii) provide a clear and fair basis for accountability for results among civil servants.:(cost $3.18 M) Strengthened Payroll Management: Objectives are (i) establish and maintain a clean Civil Service payroll and (b) ensure predictability in the government s wage bill.:(cost $3.05 M) Improved Performance: Objectives are (i) support the ministries to focus on performing their core functions, and (ii) establish performance and accountability standards among civil servants.:(cost $3.38 M) Project and Program Coordination: Objective is: support the coordination and delivery of project inputs and the overall program implementation.:(cost $1.10 M) Overall Ratings Name Previous Rating Current Rating Progress towards achievement of PDO Satisfactory Satisfactory Overall Implementation Progress (IP) Satisfactory Satisfactory Overall Risk Rating Moderate Moderate 2/6/2018 Page 1 of 13

2 Implementation Status and Key Decisions Implementation progress as at mid-term of the project is satisfactory. The one-employee, one-file process has been completed in all seven participating ministries and counties. A new performance management system was introduced in the participating ministries. Biometric registration of all staff has been done and the CSA begun re-issuing new biometric ID Cards (with hologram features) to civil servants. The biometric identification system includes employees on the supplementary payroll (at the MOE and at MIA). Mandate and Functional Reviews Reports were drafted and validated for MOJ, MOE, MFA, MIA, MICAT and MOH. The Project Oversight Committee that was formed to provide strategic and policy guidance to the project has been active and meets on quarterly basis. The Year-0 DLI (Preparation and Cabinet approval of Pay Strategy)has been completed and an independent verification consultant produced a report to confirm the completion. The Year 1 DLI ( all participating ministries issued employment appointment letters to all their staff on personnel listing) was also completed. Progress has been observed on DLI#3 (participating ministries have completed one annual cycle of the performance appraisal process for P & E grade civil servants). Completed annual cycle of the performance appraisal process includes the performance plan, progress review, employee self-assessment, pre-appraisal meeting and annual appraisal meetings; appraisal reviewed and finalized appraisal appeals process, finalization and decision made. 2/6/2018 Page 2 of 13

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5 Risks Systematic Operations Risk-rating Tool Risk Category Rating at Approval Previous Rating Current Rating Political and Governance -- Moderate Moderate Macroeconomic -- Moderate Moderate Sector Strategies and Policies -- Moderate Moderate Technical Design of Project or Program -- Moderate Moderate Institutional Capacity for Implementation and Sustainability -- Moderate Moderate Fiduciary -- Moderate Moderate Environment and Social -- Low Low Stakeholders -- Moderate Moderate Other Overall -- Moderate Moderate Results 2/6/2018 Page 5 of 13

6 Project Development Objective Indicators PHINDPDOTBL P1-4 and E1-3 grade civil servants in participating ministries paid according to approved pay grades (Percentage, Custom) Value All the preparatory activities that would lead to the attainment of this indicator were completed. However, the occurrence of the EBOLA and its resultant effect on the economy has led to the decision to suspend the completion of the action to pay senior civil servants on the new pay grades. PHINDPDOTBL Discrepancy between current payroll (salary) and Personnel Listing (Percentage, Custom) Value PHINDPDOTBL P1-4 and E1-3 grade civil servants in seven participating ministries that have achieved satisfactory performance rating or above on their quality ensured annual perfomance appraisal (Percentage, Custom) Value PHINDPDOTBL Direct project beneficiaries (Number, Custom) 2/6/2018 Page 6 of 13

7 Value PHINDPDOTBL Female beneficiaries (Percentage, Custom Supplement) Value PHINDPDOTBL Registered in the Female Leadership Program (Percentage, Custom Breakdown) Value Date 16-Sep Nov Sep Jul-2018 Overall Intermediate Results Indicators Civil Service Agency has prepared and submitted for Cabinet approval a Pay Strategy for all its civil servants for five years (Yes/No, Custom) Value N Y Y Y Date 16-Sep Apr Apr Jul /6/2018 Page 7 of 13

8 Remuneration survey completed (Yes/No, Custom) Value N Y Y Y Date 16-Sep Apr Apr Jul-2019 P1-4 and E1-3 grade civil servants in participating ministries assigned into approved pay grades (Percentage, Custom) Value Date 16-Sep Nov Nov Jul-2018 All the preparatory activities that would lead to the attainment of this indicator were completed. However, the occurrence of the EBOLA and its resultant effect on the economy has led to the decision to suspend the completion of the action to assign senior civil servants on to the new approved pay grades. TAS 1-3 grade civil servants in participating ministries assigned into approved pay grades (Percentage, Custom) Value Date 16-Sep Nov Nov Jul-2019 As in the case of the senior civil servants, all the preparatory activities that would lead to the attainment of this indicator were completed. Due to the occurrence of the EBOLA and its resultant effect on the economy has led to the decision to suspend the completion of the action to assign junior civil servants on to the new approved pay grades. 2/6/2018 Page 8 of 13

9 Civil servants aware of pay reforms led by CSA and implications (Percentage, Custom) Value Ministries with establishment posts defined and updated in HRMIS (Number, Custom) Value Civil Servants in participating ministries with completed electronic personnel files (Percentage, Custom) Value Date 05-Nov Nov Sep Jul-2019 Civil servants with biometric identity cards (Percentage, Custom) Value The biometric verification and data collection exercise has been completed for all civil servants. The printing of the biometric ID Cards delayed due to a delay in the procurement process. The printers arrived and the printing of the biometric ID Cards with hologram features have begun. It is anticipated that by April 2018, the ID Cards will be issued to all civil servants in the central offices. 2/6/2018 Page 9 of 13

10 Manual and automated HR and payroll systems in CSA audited (Yes/No, Custom) Value N N N Y The terms of reference for the General Auditing Commission (GAC) to audit the HR and payroll systems were approved. Preliminary discussions were held with the GAC and the assignment is expected to be begin in March Participating ministries with supplementary payroll (Number, Custom) Value Date 05-Nov Nov Sep Jul-2019 A complete census of all employees on the supplementary payroll was conducted. Employees who did not present themselves for vetting were deemed as "ghosts' and their names deleted. Those on the payroll without any credentials were also deleted. However, the placement of the rest of the employees onto the Regular Payroll could not be done as it requires extra funding for it to be accomplished. Participating MACs with completed Functional reviews (Number, Custom) Value /6/2018 Page 10 of 13

11 Staffing skills in participating ministries assessed by individual ministries and CSA (Yes/No, Custom) Value N N Y Y Policy Framework for selection, appointment, promotion, and retirement completed and approved by Cabinet. (Yes/No, Custom) Value N N Y Y Persons trained disaggregated by % females and number of participants in Female Leadership Training Program (Number, Custom) Value Date 05-Nov Nov Sep Jul-2019 Number participating in female leadership program (Number, Custom Breakdown) Value Date 10-Dec Nov Sep Sep /6/2018 Page 11 of 13

12 Participating ministries have completed three annual cycles of the Performance Appraisal Process for P & E grade civil servants (Number, Custom) Value Date 05-Nov Nov Sep Jul-2019 This indicator is to be achieved at the end of the fourth year. Overall Data on Financial Performance Disbursements (by loan) Project Loan/Credit/TF Status Currency Original Revised Cancelled Disbursed Undisbursed Disbursed P IDA Effective USD % P TF-A1263 Effective USD % Key Dates (by loan) Project Loan/Credit/TF Status Approval Date Signing Date Effectiveness Date Orig. Closing Date Rev. Closing Date P IDA Effective 10-Feb Apr Apr Sep Sep-2019 P TF-A1263 Effective 19-Dec Dec Dec Mar Mar-2019 Cumulative Disbursements 2/6/2018 Page 12 of 13

13 Restructuring History There has been no restructuring to date. Related Project(s) There are no related projects. 2/6/2018 Page 13 of 13