TYPE OF CONTRACT: Fixed Term

Transcription

1 Attachment A SAVE THE CHILDREN INTERNATIONAL ROLE PROFILE TITLE: Logistics Officer TEAM/PROGRAMME: Integrated and Inclusive Conflict- Sensitive Protection and Education for Children in Mindanao (icope) Project GRADE: 4 CHILD SAFEGUARDING: LOCATION: Iligan City TYPE OF CONTRACT: Fixed Term Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff. ROLE PURPOSE: The Logistics Officer is overall responsible for providing the supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stocks, and managing fleet concerns. WORKING ENVIRONMENT: Save the Children operates in a full-spectrum programming. This means that the organization implements its programs in both Development and Humanitarian. All staff may be requested to support a humanitarian response as the need arises. Work officially starts at 8:30am. SC follows a five (5) day 40 hours work week schedule. SCOPE OF ROLE: Reports to: Project Coordinator Technically Reports to: Logistics Manager (National Office) Staff directly reporting to this post: None Budget Responsibilities: Other Reporting and Coordination Responsibilities: Communicates with the Safety Officer, Finance Officer, Operations team in SCP National Office, Admin Assistant and other stakeholders working for the project KEY AREAS OF ACCOUNTABILITY: Project Delivery Coordinates to all units for timely program implementation. Accountable for the compliant processing of all procurement of program supplies, office supplies, training materials, training venues, catering services, among others that are needed for the emergency response operations according to the Procurement Policy Responsible for safekeeping the hard copies and soft copies of the procurement packages, asset management forms, fleet management forms, warehousing documents, distribution reports, and Logistics Officer for Marawi Response February 2018 Page 2 of 12

2 other pertinent documents relating to supply chain. Follow up with suppliers e.g. delivery schedules of goods and other procurement related concerns. This includes coordinating with the suppliers/service providers for the delivery and transportation of the goods for the program. He/she is also responsible for giving feedback from the program staff to the supplier and vice versa. Accountable for the accounting, maintenance of kitting of goods/equipment for the program. This includes keeping and monitoring warehousing records of all goods that are received and dispatched. Identify what goods/equipment needs to be replenished, purchased and/or dispersed. Maintain a file or record of suppliers through the Supplier Database, ensuring that they are compliant with Child Safeguarding and Fraud Policies of Save the Children. Ensures proper documentation of all Supply Chain processes. Responsible for creating and maintaining the Procurement Tracker for all procurements. Responsible for submission of the Supply Chain KPI Report to the Logistics Manager. Issues assets to staff and tracks assets assigned to staff through the Asset Register. Oversees fleet concerns that includes the daily movement of the program and support staff, mobilization of program supplies for distribution and for trainings/workshops, observance of safety & security protocols, management of drivers (both SC drivers and rented vehicle drivers), and submission of the monthly Fleet Analysis. Responsible for keeping track of all supplies received and dispatched through the Warehouse Tracker and for keeping documentation for these movements intact, including acknowledgement from beneficiaries for distributed goods/kits. Assist and accommodate the implementation team in all of the administrative and logistics support needed. Administration Ensures the appropriate use and security of assets and equipment assigned to the project office area. Ensuring proper housekeeping of physical and electronic files and project assets are accounted for and deployed as appropriate Endorsing to a wider audience of lessons learned Performs other duties and responsibilities delegated by the heads within his or her capacity and SCI Mandate Monitoring and Evaluation Finalize reports on the status of the available and consumed supplies including funding source Institutional Learning Contribute to organizational learning and enhanced capacity in planned intervention and activities by providing feedback to the team on things and areas that are to be improved Outlines recommendations for key issues that arise during the project implementation Security and Safety Contribute to the running monitor of the prevailing security conditions by gathering securityrelated information. Assist in ensuring that the necessary measures are in place to ensure security, safety, health, and well-being Save the Children staff, and other visitors; and that security standards and procedures are strictly adhered to. Logistics Officer for Marawi Response February 2018 Page 3 of 12

3 Support partnering efforts and opportunities with the Local Government Units, other government line agencies and structures, NGOs, and other stakeholders through consultation, information sharing when necessary. Provides comments and suggestions when deemed necessary to all other activities such as resource mobilization, project conceptualization, fund sourcing, and other provide related strategic endeavors as required of the project. CORE COMPETENCIES: Leading cluster Leading and inspiring others - Demonstrates leadership in all our work, embodies our values, and articulates a compelling vision to inspire others to achieve our goals for children. Delivering results - Takes personal responsibility and holds others accountable for delivering our ambitious goals for children, continually improving their own performance or that of the team/ organisation. Developing self and others - Invests time and energy to actively develop self and others to help Thinking cluster Problem solving and decision making - Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation. Innovating and Adapting - Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments. Applying technical and professional expertise - Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organisation. Engaging cluster Working effectively with others - Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working. Communicating with impact - Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust. Networking - Builds and uses sustainable relationships and networks to support the work of Save the Children. BEHAVIOURS (Values in Practice) Accountability: holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved. Holds self accountable for ensuring that supply chain policies are adhered to Ambition: sets ambitious and challenging goals for themselves and their team, takes responsibility for their Logistics Officer for Marawi Response February 2018 Page 4 of 12

4 own personal development and encourages their team to do the same widely shares their personal vision for Save the Children, engages and motivates others future orientated, thinks strategically and on a global scale. Collaboration: builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters values diversity, sees it as a source of competitive strength approachable, good listener, easy to talk to. Creativity: develops and encourages new and innovative solutions willing to take disciplined risks. Integrity: honest, encourages openness and transparency; demonstrates highest levels of integrity QUALIFICATIONS AND EXPERIENCE College degree holder Knowledgeable in Microsoft word and excel application Experience in handling logistics and procurement Effective communication skills, both in written and verbal forms in order to establish effective relationships with a wide range of audiences, including at a geographical distance Ability to think and act fast High flexibility Strong sense of urgency and work ethic. Resourceful and focuses on the solution rather than the problem. Can tolerate working under ambiguous circumstances and sometimes difficult situations Un Equal Opportunities The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures. Child Safeguarding: We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. Health and Safety The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures. JD written by: JD agreed by: Updated By: Evaluated: Logistics Officer for Marawi Response February 2018 Page 5 of 12

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