POSITION DESCRIPTION. Position: Bursar/C.F.O. Division: Bursar/CFO. Position #: Location: Iqaluit

Transcription

1 POSITION DESCRIPTION Position: Bursar/C.F.O. Division: Bursar/CFO Position #: Location: Iqaluit Reports to: Senior Business Officer Date: April 12, 2018 President Nunavut Arctic College General Accountability Date The Bursar is the Chief Financial Officer (CFO) of Nunavut Arctic College, and is responsible for planning and control of all financial activities. These activities include the development and operation of an effective system of accounting, budgeting and financial reporting. The incumbent is also responsible for financial statements, variance reporting purchasing, revenue, capital project management, insurance and risk management and the financial processing for all contracts and agreements entered into by the College. The Bursar is responsible for the preparation of the college financial statements and ensuring that the year-end audit is completed and that the signed auditor report is received before September 30 of each year. In addition, the Bursar is responsible for advising and making recommendations to the President, Finance Committee and Board of Governors for the determination of overall objectives, policies and planning that involve accounting, budgeting and financial management analysis. Arctic College employs an inclusive or collaborative approach to strategic planning and college wide decisions making. This position is a member of the College s Management Team and shares in the collective decision-making process respecting strategic planning and college wide initiatives. The President retains executive authority to make decisions as appropriate, however, the inclusive management approach requires members of the Management Team to provide input into the strategic decision-making process. Finally, management positions within the College operate in a highly decentralized organization where subordinate positions are often located in many other communities Page 1 of 6

2 and/or management positions have functional, technical/professional and/or administrative management responsibilities for employees who do not report to them. This significantly complicates the responsibility to manage/direct human, financial and program resources. Organizational Structure The Bursar is a senior manager within the College structure and reports to the Senior Business Officer. Other positions reporting to the Senior Business Officer are: - IT Services Coordinator - Capital Planner - Manager of Human Resources - Divisional Secretary The following position reports directly to the Bursar/CFO: Manager of Finance Arviat The incumbent is accountable for the day-to-day operation of college finance. This includes the supervision of three Finance staff at Arctic College Headquarters, the provision of support services to the other departments of the College and guidance to the finance staff in the Regions. In addition, this position is responsible for the maintenance and development of the financial system of the College. There are three (3) finance staff reporting directly to this position. Manager, Finance and Administration Rankin Inlet financial components at the Kivalliq Campus and provides all financial details and report to Headquarters. The incumbent will functionally oversee and work directly with the Finance Administrative Officer/Registrar Assistant ( ), Student Support Services /Finance Clerk ( ) and will also supervise and maintain any casual hires as needed. Manager, Finance and Administration Iqaluit financial components at the Nunatta Campus and provides all financial details and reports to Headquarters. The incumbent will functionally oversee and work directly with the Accounting and Purchasing Officer ( ) and will also supervise and maintain any casual hires as needed. Finance Admin. Officer Cambridge Bay financial components at the Kitikmeot Campus and provides all financial details and reports to Headquarters. The incumbent will functionally oversee and work directly with the Finance and Administrative Clerk ( ) and will also supervise and maintain any causal hires as needed. Page 2 of 6

3 Manager, Finance and Administration Clyde River financial components at the Piqqusilirivvik Cultural School and provides all financial details and reports to Headquarters. The incumbent will functionally oversee and work directly with the Finance and Administration Assistant ( ) and will also supervise and maintain any causal hires as needed. Nature and Scope Nunavut Arctic College is a corporate entity, at arm s length from the Territorial Government. The College is tasked with a broad mandate to develop and deliver adult education and training programs to meet the needs of Nunavummiut. Programming includes compensatory (up-grading and life skills), pre-employment, apprenticeship, certificate, diploma, university transfer and university degree programs. These programs are delivered through a wide range of delivery models including on-campus programming, distance programming at 24 Community Learning Centres located throughout Nunavut, distance programming through the use of other off-campus facilities, and distance learning through the use of state of the art technologies. Effective July 1, 2012, the responsibility of Piqqusilirivvik Cultural School was turnover to the Nunavut Arctic College. The College is primarily financed through a base funding contribution from the Government of Nunavut, which include funding for the monitoring, development and design of research activities throughout Nunavut through the operation of the Nunavut Research Institute. The College also receives a large portion of its funding through the sale of programs, courses and services to other organizations and businesses. As a result of limited government funding, this source of funding has become increasingly important over the past few years. These contractual arrangements require the College to develop and deliver training and post secondary education programs that are directly applicable to the requirements of the client organization. Due to the growing importance of this source of funding, the College has also developed a much more responsive and entrepreneurial organization structure. As a member of the Senior Management Committee the Bursar/CFO provides advice regarding the financial and administrative implications of any decisions made by the College and provides general advise regarding the operation of the College. Through the application of Generally Accepted Accounting Principles, the incumbent is responsible for developing and maintaining the financial systems, budgets, revenue projections, financial reports and other financial reporting processes that will ensure accurate financial information is provided to the College President, Senior Managers, Finance Committee and the Board of Governors. Page 3 of 6

4 Dimensions: Budget (O and M and Capital Budget Base funding and 3 rd Party Contracts (FY 2015 budget.): $52M Capital Budget $10M Divisional Budget: $6M Staff Total: 13 Directly reporting: 5 Number of employees in the College Approximately 221 term and indeterminate full-time equivalents (number varies with level of third-party funding) Specific Accountabilities Responsible for the comptrollership functions of the College, including accounting and treasury functions, revenues, expenditure accounting, cash management and client accounts. Responsible for the preparation of the College financial statements and audit working papers and schedules to ensure year-end audit conducted by the Office of the Auditor General are completed and the annual report are submitted before September 30 of each year. Responsible for preparing and submitting the College s Contracting, Procurement and Leasing activities. ` Provides financial leadership, direction and advice for the short-term and longterm planning needs of the College. Provides financial advice and guidance to the President, Senior Management, Finance Committee, Board of Governors and external agencies for the purposes of developing financial policies and guidelines, strategic planning, operational planning, and established linkages between budgets, effectiveness and reporting procedures. Directs the preparation of College-wide budgets and ensures that all managers of the organization are advised and assisted as necessary in the development and preparation of their budgets. Provides the College with timely financial management reporting, including budget and variance analysis information. Manages and is responsible for financial control, accounting, reporting procedures and the recording and tracking of expenditures. The incumbent ensures that Generally Accepted Accounting Principles are followed, and all provisions of the Financial Administration Act, Financial Administration Manual, Regulations, College Financial Procedures Manual, NNI Policy and Government Contract Regulations, as well as the Public Colleges Act are adhered to. Page 4 of 6

5 Manages the financial accounting activities of the College, including the preparation of annual financial statements, corporate reporting, Board reports, security of investments, debt management, capital projects, program and cost accounting, fixed asset and inventory management. Provides the College with direction and advice regarding compliance and tax policies and related legislation. Ensures that there are proper accounting procedures in place within the College with regard to salary administration and related payroll matters in conjunction with the Government of Nunavut s Human Resources and Finance departments. Provides leadership and supervision to the staff that directly report to the incumbent. Ensures that the assignment, appraisal and development of financial staff are carried out in accordance with College policies and procedures to provide for the most efficient use of available human resources. Oversees staff financial training and development at all College locations within Nunavut. Oversees and monitors purchasing and tendering procedures for the College. Formulates and develops credit and collections policies for the College. Assess and provides input and recommendations to Senior Managers in the College regarding insurance requirements and risk management implications. Coordinates the development of financial information for College participation in the Main Estimates, Capital Planning, FMB Submissions, Business Planning, etc. Represents the College as their Chief Financial Officer when the College is required to interact with the Auditor General of Canada or Government of Nunavut Department s such as Education, Finance, Public Works and Services and Executive and Intergovernmental Affairs. Implements and monitors the Nunavut Arctic College asset inventory control and signing authority systems. Conducts internal audits at all College facilities within Nunavut. Exercises expenditure authority and full payment authority for the College. Knowledge, Skills and Abilities Knowledge of Generally Accepted Accounting and Generally Accepted Auditing Principles and a technical knowledge of accounting principles is required, including, but not limited to: financial and management accounting, budgeting, material management, contract management, administering grants and contributions, implementation of procedures, internal audit and management information systems; Knowledge of the Financial Administration Act of the Government of Nunavut; Knowledge of the Strategic Planning process; Knowledge of all applicable Federal/Provincial/Territorial Acts as they pertain to the College and all related legislation policy and procedural initiatives of the Government of Nunavut; Page 5 of 6

6 Knowledge of contract management and establishing contract management systems; Knowledge of computerized systems and software, with an emphasis on the MS Office suite of software products; Knowledge of Nunavut, the land, language and culture; The management skills to operate at the highest levels of a College including organizational/time management skills, interpersonal skills, communication skills and leadership skills; Analytical skills to perform planning and research tasks with the highest of proficiency; Presentation skills, to deliver clear, effective information over a variety of mediums, both verbal and written; The ability to analyze inputs quickly and to explain the expected result in a simple, straightforward and simple manner; The ability to communicate effectively, to clearly articulate concepts and provide advice, both orally and in writing, to all audiences in an understandable, nonthreatening manner; The ability to manage multiple projects at one time, meet deadlines, and to provide timely analysis; The ability to speak Inuktut and/or French is an asset. Applicants to the position will have: A recognized professional accounting designation and professional training in related fields such as management and financial accounting, coupled with ten years of progressive experience in a financial and management environment with five years at the director or senior level. Extensive experience is required in the management and development of staff. Experience working in education, in a post-secondary setting or in Nunavut would be a definite asset. An MBA and/or relevant postgraduate degree in Finance or Accounting is preferred. This position is a position of trust and will require a criminal record check Page 6 of 6