D R A F T. Job Description. March 2018

Transcription

1 SCOTS COLLEGE JOB DESCRIPTION: HEALTH & SAFETY COORDINATOR D R A F T Job Description March 2018 REPORTING TO: Human Resources Manager PURPOSE OF POSITION: To promote a positive health and safety culture through the adoption of and adherence to relevant policies and procedures. This should in turn, provide assurance to management and the Board of Governors that adequate systems, policies and practices are in place to comply with the requirements of all applicable health and safety legislation. ORGANISATION CHART: Headmaster Human Resources Manager H&S Rep Health & Safety Coordinator DELEGATIONS & AUTHORITIES: Personnel: Financial: Nil Nil RELATIONSHIPS: Internal Headmaster Human Resources Manager Executive Team & Management H&S Rep H&S Committee Teaching and Administration/Support staff Students External Contractors and service providers Visitors to the college External agencies Other schools/colleges

2 PERSON SPECIFICATIONS and ATTRIBUTES: 1. Advanced knowledge of current health and safety legislation and the ability to keep up with changes that affect the College. 2. Relevant qualification/s and/or work experience in health and safety disciplines and programme development. 3. The ability to foster collaborative working relationships and engage others in initiatives and practices that support a safe working environment. 4. The flexibility to work autonomously as well as get alongside others and work as part of a team. 5. The ability to drive change and action through others. 6. The ability to work with a variety of people in different roles and walks of life. 7. The ability to prioritise work effectively to get things done, and meet deadlines. 8. Proactively identifies opportunities to improve processes and add value 9. Excellent interpersonal skills. 10. Be innovative and pro-active. 11. The ability to work on a variety of tasks and projects concurrently. 12. Have empathy with the College philosophy and values. 13. Advanced computer skills 14. Detail conscious and particular in their work. 15. The ability to communicate effectively with, and address a wide range of audiences 16. Good report writing skills and the ability to present accurate information using data

3 1. Strategic and Business Planning 1.1 Promote the importance of the health and safety in the strategic and business planning processes and how this should be incorporated. 2. Health and Safety Plan and Manual 2.1 Develop a annual Health and Safety Plan, supported by a living Health and Safety Manual. 1.1 Based on best practice, provide input and recommendations into the planning processes regarding health and safety considerations. 2.1 In conjunction with the HR Manager, H&S Committee (and individual members) and the College Executive, develop an annual Health and Safety Plan that flows from the top level strategic/business planning process in 1.1 above, and complies with all relevant legislation. 2.2 Clear action and implementation requirements must be evident. 2.3 Effectively communicate this plan so that all staff have an understanding of what is to be achieved, and are aware of their obligations. 2.4 Regularly monitor the actions required in this Plan and review their effectiveness, along with general H&S practices. 2.5 Create a living Health and Safety Manual which encompasses all H&S policies and procedures (including those related to College Maintenance and Property requirements) which are then maintained/improved through regular review. 3. Hazard/Risk Assessment and Management 3.1 Develop and maintain documentation that fully records College hazards, assesses associated risks, and outlines the reasonably practicable steps for the College to take. 3.1 Through systematic hazard ID, prioritise areas/departments based on the highest risks to people. 3.2 In conjunction with staff in these areas and/or members of the College Health and Safety Committee, develop full risk registers.

4 3.3 Ensure agreed controls are actioned. 3.4 Ensure adequate training (if appropriate) knowledge and communication of how these risks are to be effectively managed. 3.5 Develop a process for the purchase, storage and disposal of hazardous substances, including as appropriate for school laboratories. 3.6 Organise workplace assessments as required. 3.7 Carry out site inspections/assessments where necessary of facilities outside of the College s campus. 4. PeopleSafe App 4.1 Initiate the introduction of the PeopleSafe App around the College. 5. Management of Change 5.1 Introduce a system to better manage change where health and safety considerations exist. 6. H&S Committee and Board Requirements. 6.1 Assist the HR Manager with the effective running of the H&S Committee 4.1 Work in conjunction with PeopleSafe to introduce the app to all staff and other relevant users. 4.2 Manage input to App and outputs (reporting etc.) 4.3 Assist with the implementation of regular inspection systems around the College. 5.1 Purchase of and/or to new equipment/systems is assessed prior to ensure all risks are considered and adequately controlled Attend all meetings and initiate walk-around inspections. 6.2 If necessary, take meeting minutes. 6.3 Monitor action points and assist our Committee members with these as required. 6.4 Actively encourage stakeholder participation and accountability for agreed outcomes of meetings or

5 as directed by the Board. 6.5 Input into the emergency management plan, procedures, stores etc. 6.6 Be the contact point for student representation. 7. Education and Communication 7.1 Promote and encourage the continuous improvement of health and safety knowledge and application. 7.1 Initiate regular communication, information sharing and training. 7.2 Include staff, students, contractors, visitors and others as and when the knowledge or information is relevant. 7.3 Assist the HR Manager with new staff induction, Property staff with contractor induction and management, and other relevant staff in regards to outsiders using the facilities or visiting. 7.4 Assist with the documentation and practical requirements of the College s emergency response plans. 8. Accident/Incident Reporting and Investigation 8.1 All accidents and high potential incidents are reported and if necessary, thoroughly investigated. 8.1 Assist the HR Manager and College Nurse/s with accident reporting requirements and ensure staff are continually reminded of the process. 8.2 Ensure steps are in place in regards to knowledge around the steps of accident response. 8.3 Assist with all investigations including the reporting of serious harm incidents to WorkSafe as required and within stated timeframes. 8.4 Provide input and statistics to the regular Board reports.

6 9. Miscellaneous 9.1 Provide guidance and direction to staff and management in all health and safety matters. 9.2 Maintain currency of compliance and best practice. 9.3 Carry out other tasks as could reasonably be expected of the role in order to ensure the safety of staff, students and others, and College compliance to legislation. These may be hands-on, basic tasks. 9.4 Assist the HR Manager with health and safety checks such as police vetting and safety checking. 9.1 Be available for staff with general H&S questions. 9.2 Regularly seek updates and results of research to ensure currency at all times. 9.3 As required, in a timely manner. 9.4 As required by law and College policy. It is recognised that from time to time, this position will require flexible hours to meet College needs. The exact duties of the role may vary in accordance with the needs of the College and on the instructions of the Headmaster. GK Yule Headmaster