Full-Suite Human Capital Management : From Hire To Retire

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2 SmartHR ENTERPRISE HR & PAYROLL SOFTWARE Attract, Nurture, Promote and Retain the Right People for Your Business.

3 SmartHR is a revolutionary system that promises to take the pain out of HR Management. SmartHR - smartly manages - Recruitment & Selection, Employee Data Bank, Payroll, Leave & Attendance, Training Management, Asset Management, Document Management, Employee Self Service, Appraisal, Full and Final Settlement. In short, it takes care of everything from Hire to Retire.

4 Key Pain Areas Manual Leave and Attendance Processing Limited Reporting capability Measurement of Employee productivity Employee Management like Employee History, Skill matrix optimisation and enhancement etc. Reimbursements related to Travel, Mobile etc. Compliance Issues ROI on Employee Versus Business

5 Standard Modules

6 Standard Features Automates business to employee administrative and strategic processes. Accessible to every employee with self service features Work flow based. Automates routine HR and employee processes, allows managers and employees to directly access key functional business processes, information and reports. Maintains / manages HR data. User friendly with fully menu driven screens Fully parameterized inputs Supports Multi Company and Multi Locations Exhaustive reports User defined queries and Business letters Import and Export

7 Standard Features Compliance with multiple Countries labour laws Available in Arabic & English for Middle East Tax calculations as per slabs Meets PASI & GOSI requirements Full and Final Settlement as per gratuity Rules WPS compliance Country specific configurable ministry forms and file transfers from Banks Allowances for children and spouse

8 Why Choose SmartHR? User Friendly Product Responsive Front end UI Successful SME To Enterprise Implementations Accessible at any corner of the World Statutory Complaint In-Built HR Analytics Cloud Platform Mobile App Work Flow Escalations Attendance Hardware Integration Dash Board Management Information center Custom reports Customization Website Integration Domain Centric Product ERP Integration

9 For HR Team

10 For Finance & Accounts Team

11 For Employees

12 For Managers

13 For Management

14 Module: Recruitment SmartHR The Recruitment module that enhances your hiring process by making it Transparent, Paperless and Process oriented by systematically organizing the entire recruitment activities. The HR and Payroll software handles the entire sequence of events starting from the entry of a candidate into the campus for the selection process, followed by the interview and then candidate rejection/selection. The information of the selected candidate is then registered as employee details. Feature Highlights Resource Request - RRF Number of resources required for each department is captured. Resource recruitment plan Planning done for recruiting resources for multiple departments. Interview scheduling Notifies the candidate and interviewer regarding the schedule of the interview. Interview rating Captures the performance of the candidate appearing for the interview. Joining formalities Selected candidate is registered as an employee on completion of all the joining formalities.

15 Module: Employee Database & Training Capturing and maintaining the details of every employee in the organization is an important activity in any industry. SmartHR makes this simpler with its efficient feature of maintaining all the details of the employees. SmartHR can purview all the details of an employee with a single click. It is also available as Web based HRMS providing you the flexibility to access employee details from anywhere anytime. Feature Highlights Entire data of Employee Probationary Period & Confirmation Easy access of Qualification and experience document through web-based solution Capturing employees training period Training plan and attendance details Employee skill sets Statutory document details Monitoring performance during the training period Health history Insurance nomination details

16 Module: Leave & Attendance SmartHR can be effectively integrated with biometric attendance tracker and it efficiently maintains the employee s attendance details with absolute precision. This remarkably reduces the chances of human errors by removing manual interventions and enhances the overall accuracy with regards to attendance data. Attendance management and payroll software are intrinsically coupled; employee information and attendance details are fetched from the respective processes during payroll processing. Feature Highlights Seamless Bio-metric Integration to our HRMS solution Multiple Shift Allocation / Mapping Complete Leave workflow management Employee attendance modification / overwrite attendance OT Application and Approval OD Application and Approval Comp off Application and Approval Permission Application and Approval Leave Monthly and year end processing Adjustments of leave balance

17 Module: Payroll SmartHR provides the most comprehensive solution to the cumbersome Payroll Process. Salary Computation is one of the most critical, time consuming and burdensome month-end activity in any organization. SmartHR provides error-free & hassle-free computation of salary for any number of customers of the organization. All details about the earnings and deductions of the employees which have been captured are utilized, their allowances and deductions are computed, and within minutes the pay slip is generated. Feature Highlights Multiple countries payroll in a single system. Bulk payroll processing with Approval. Best UI design to configure various Earnings and Deductions. Supports the creation of salary code for an employee group. Advance, Loans, Encashment and Arrear Payments maintained. Miscellaneous Additions and Deductions. Gift / LPA payments. Integration with the Finance system. Complete Statutory Support

18 Module: Appraisal The Appraisal module excels in providing the most powerful features to streamline, improve, and automate the complete performance evaluation process. Starting from establishing strategy-driven goals and competencies for an employee to assessing employee performance against these goals, providing continual feedback on the employee performance to administering employee appraisals and performance reviews, SmartHR provides exhaustive functionality to track and monitor the skill-set of the employees and enables to perform 360 appraisal. Feature Highlights Task and Goal setting Individual and Team targets Performance Assessment Instant intimation through mail Performance and Appraisal Rating Digitalized documents for achievements Promotion Increment / Hike Dash board for consolidate appraisal report

19 Module: Contract/Casual Labor Management Handling of contractors and contract laborers is a challenging task in any type of industry. SmartHR provides efficient contract labour management which has proven to reduce the labor cost, increase profitability and provide better human resource management & planning for businesses. Human Resource Management Supports to assess the skill set of the laborers and classifies them as skilled/non-skilled and bills accordingly. Feature Highlights Contractor info records. Contract Labour profile. Labour skill set. Daily Labour allocation. Labour Replacement. Labour Attendance. Over Time calculations. Contractor Billing. Statutory Reports.

20 Module: Training SmartHR helps to track the employee improvements. It aids in identifying the training needs and preparing the training calendar for every individual of the organization. Training module maintains the Faculty information and course information. The activities in this module include training program, feedback from the faculty, attendees and training evaluations. Feature Highlights Systemized control and records for employee training Alert and notification of the Training Schedule Escalation for Training Program absentees 360 degree training evaluation through training feedback Historical information of faculty and course module Training provided as per the needs of the employee

21 Module: Administration The Admin module within our HRMS solution assists in handling all the administrative activities like accounting of office expenses, travel expenses and local purchase expenses of the organization. A specific feature of this module for small business is the provision for advance payment and reimbursement (of other expense) for the employees. Systemized approvals reduce the time and effort of the employee in terms of the follow-up required for advance or reimbursement. Feature Highlights Advance Payment process Reimbursement for purchase Systemized approvals for payment Payment schedules and escalations

22 Module: Task Management SmartHR Time / Task management controls all the employees day to day work allocation and tracks the status of completion. The functional heads allocate daily / weekly / monthly task to their employees and review the status of its completion. The system aids in the escalation of overdue tasks and communicates it via . Feature Highlights Provides Easy way to assign tasks to every employee. Daily, weekly, monthly and yearly tasks recorded. Systemized process to update the status and reporting. Proper workflow for the escalation of overdue task is maintained. Historical view and report for every individuals.

23 Module: Exit Workflow Full and Final Settlement / Exit Workflow Employees Full & Final settlement can be prepared based on resignation of employees either in the current month or in the previous month Automatically calculates outstanding Loan balances, Notice pay and Leave Encashment, and recovers all Loan balances and Income Tax Generates Full & Final Settlement Calculation sheet for all the calculations done Provision for defining exit reasons Exit questionnaire Download option for full and final settlement form

24 Additional Features List Query / Ticketing System / Employee relations / Information center Provision to record grievances and any requests from the employees Provision to send birth day message automatically to that employee Provision for opinion poll Provision for questioner Provision for suggestion or notification message Letters & Mail Merge Prepare experience certificates, confirmation letters, salary revisions, etc., Events & Reminders Track events like confirmations, license expiry dates, etc. with automatic reminder facility. Policies & Forms Publish HR policies, forms & other official content. Document Management Keep track of documents related to employees, scanned content, and issued letters. Asset Management. Keep Track of items given at the time of joining the organisation.

25 Android App SmartHR comes as a package along with android application. The integrated android application is highly effective in executing out the day to day HR management activities with relative ease. The below mentioned are the provisions currently available in our android application. Feature Highlights View Employee Profile. Mark Attendance along with location capture. Apply & Approval for Leave, OT, OD, Permission. View & Download Pay slip. History and Availability of applicable leave.

26 Sample Report List Monthly Incentives Additions Annual Leave Balance Contract employees report Leave Transactions report Employee Bio-data Confirmations for a period Exits for the month Head Count Report Insurance Details Report Manpower Budgets Leave Valuation Employee On Roll E payslip Retirement Benefits View PF Summary Yearly Salary Summary View Salary Details Bonus Register Adult worker reports. Yearly Holiday reports. Annul census reports. View Salary Card Consultant Register Employee Probation E payslip 1 Salary Journal Payroll Disbursement Salary register GOSI REPORT Daily swipe Reports.

27 Sample Report List Daily late coming reports. Daily early going reports. Daily Present details reports. Daily Single punch report. Daily shift changing reports. Weekly Off changing reports. Daily Wrong shift reports. Women worker reports. Gate pass enters reports. Left employee list reports Pay Reconciliation Yearly Pay Reconciliation Income Tax Statement YTD Statement Reimbursement Reports Loan Reports Bank Transfer Statement Reconciliation Statement Absentee Report Adjustment Punches Report Monthly Master Detail On Duty Report Overtime Report Late coming & Early Going report. Single Punch Report Travel Reports, asset Reports, Recruitment reports etc.

28 HRMS BI & Analytics Tool

29 HRMS BI & Analytics Tool

30 Support System

31 Hope this was helpful. Send your queries to Thank You! Consulting ERP Digital Transformation