Quotation deadline:

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1 REQUEST FOR QUOTATION RFQ number/date RFQ Collective Number Q15M055 Contact person/telephone Mitchell Crowell/ This number must appear on all invoices lading bills, containers and correspondence. Send queries DIRECT to Purchasing Agent. Please send completed RFQ to: Halifax Regional Municipality Procurement Division Suite 103, 40 Alderney Drive, Dartmouth, NS B2Y 2N5 THIS IS NOT A PURCHASE ORDER Quotation deadline: Name of Company Quoting Request for Quotation for Halifax Regional Municipality(HRM) HRM Quotation Q15M055: Standing Offer to Supply, Deliver, Offload and Set-up Assembled Office File Cabinets Description of requirement: Halifax Regional Municipality is requesting to have a firm Supply, Deliver, Offload and Set-up Assembled Office File Cabinets stated in this quotation for the period of May 1, 2015 to April 30, File cabinets would be ordered on an as and when requested basis, FOB Destination. The maximum dollar value per order per job location would be $10,000 plus HST. Closing Date: Quotation Q15M055 closing Friday, April 24, 2015 at 4:00 pm Atlantic Standard Time (AST). Quotations can be delivered to HRM Procurement located at Alderney Gate, 40 Alderney Dr., Suite #103,

2 2 Dartmouth NS, or faxed to Mitchell Crowell, HRM Procurement at (902) HRM Standard Terms & Conditions: The Terms and Conditions for this solicitation can be located at either the website at: or picked up at the Procurement Office, 40 Alderney Dr., Suite #103, Dartmouth NS. Submission of a response to this Request for Quotation confirms that your company has viewed and accepts these Terms and Conditions. Supplementary Terms and Conditions: Questions concerning the terms and conditions, the procurement process, changes to scope of work or specs contact Mitchell Crowell at or crowelm@halifax.ca. Requesting changes must be submitted by at least two business days before the quotation closes. The subject of the to state "change request to HRM Quotation Q15M055". Any changes for spec to be valid, the HRM Procurement department must issue an addendum noting the change. Bidders shall provide a list of three (3) applicable client contacts who have purchased these products. The list should include the following information: 1. Company Name and Address 2. Client's Contracting Officer and Telephone Number (Purchaser) 3. Client's Technical Representative and Telephone Number (where different), and 4. A brief, written description of the specific goods or services provided including the year and contract value. This quotation job will be awarded depending on budget approval and funding for this project less any discount payment terms. Pricing will not be released until funding is in place and this quotation is awarded. Contractors will be given the name of the low price bidder, only if requested. This quotation is not a public opening. Successful vendor to note and agrees to: 1. Invoice HRM Accounting Department within 14 CALENDAR DAYS after goods shipped. Invoices to include HRM PO#, HRM material part numbers 201 WHICH IS SHOWN ON CONTRACTORS 209 PRICE

3 3 AGREEMENT FOR ITEMS QUOTED WITH FIRM PRICES etc. Invoices can be ed to HRM Accounting, address is NOTE: All other HRM departments must have a 207#...HRM purchase order before file cabinet(s) are delivered. Each order will have a different 207 po#. Vendor, if required, can confirm or verify the HRM po# by calling Mitchell Crowell at FOB DESTINATION Pricing Section: Item #10 File Cabinet Lateral - 3 Drawer 36" wide heavy duty HON683L or approved alternative. State dimensions " w x "d x " h Durable powdercoat finish Adjustable leveling glides Accomodates letter or legal size filing. Drawers must have side to side rails for letter or legal size hanging file folders and chrome handles. One key lock secures all drawers-comes with key and lock. Mechanical interlock system allows only one drawer to open at a time to prevent tipping. Colors available Past Usage 6 May 1, 2015 to April 30, 2016 $ each x 2= $ May 1, 2016 to April 30, 2017 $ each x 2= $ May 1, 2017 to April 30, 2018 $ each x 2= $

4 4 Grand total cost, based on vendors inclusive net price/per year x HRM estimated usage to order per year, for above three years. $ Product quoting: Manufacturer Brand Name and Model Usual delivery time after vendor receives HRM PO# Weeks Warranty Item #20 File Cabinet Lateral - 4 Drawer 36" wide heavy duty HON684L or approved alternative. State dimensions " w x "d x " h Durable powdercoat finish Adjustable leveling glides Accomodates letter or legal size filing. Drawers must have side to side rails for letter or legal size hanging file folders and chrome handles. One key lock secures all drawers-comes with key and lock. Mechanical interlock system allows only one drawer to open at a time to prevent tipping. Colors available Past Usage 12 May 1, 2015 to April 30, 2016 $ each x 4= $ May 1, 2016 to April 30, 2017 $ each x 4= $ May 1, 2017 to April 30, 2018 $ each x 4= $

5 5 Grand total cost, based on vendors inclusive net price/per year x HRM estimated usage to order per year, for above three years. $ Product quoting: Manufacturer Brand Name and Model Usual delivery time after vendor receives HRM PO# Weeks Warranty Item #30 File Cabinet Lateral - 5 Drawer 36" wide heavy duty HON685L or approved alternative. State dimensions " w x "d x " h Durable powdercoat finish Steel ball bearing suspension Adjustable leveling glides Top drawer is a roll-out shelf. A receding top drawer folds into the cabinet to make reach those high-up files. yes no Accomodates letter or legal size filing. Drawers must have side to side rails for letter or legal size hanging file folders and chrome handles. One key lock secures all drawers-comes with key and lock. Mechanical interlock system allows only one drawer to open at a time to prevent tipping. Colors available

6 6 Past Usage 12 May 1, 2015 to April 30, 2016 $ each x 4= $ May 1, 2016 to April 30, 2017 $ each x 4= $ May 1, 2017 to April 30, 2018 $ each x 4= $ Grand total cost, based on vendors inclusive net price/per year x HRM estimated usage to order per year, for above three years. $ Product quoting: Manufacturer Brand Name and Model Usual delivery time after vendor receives HRM PO# Weeks Warranty Item #40 Storage Cabinet-One Fixed Center Shelf, and Three Adjustable Shelves 72' high Global 9300 Series or approved alternative. State dimensions " w x "d x " h Durable powdercoat finish Welded construction with stiffener bar in top for added strength. yes no One key lock Colors available

7 7 Past Usage 6 May 1, 2015 to April 30, 2016 $ each x 2= $ May 1, 2016 to April 30, 2017 $ each x 2= $ May 1, 2017 to April 30, 2018 $ each x 2= $ Grand total cost, based on vendors inclusive net price/per year x HRM estimated usage to order per year, for above three years. $ Product quoting: Manufacturer Brand Name and Model Usual delivery time after vendor receives HRM PO# Weeks Warranty Item #50 File Cabinet Lateral - 5 Drawer 42" wide heavy duty. State dimensions " w x "d x " h Durable powdercoat finish Steel ball bearing suspension Adjustable leveling glides Top drawer is a roll-out shelf. A receding top drawer folds into the cabinet to make reach those high-up files. yes no Accomodates letter or legal size filing. Drawers must have side to side rails for letter or legal size hanging file folders and chrome handles. One key lock secures all drawers-comes with key and lock.

8 8 Mechanical interlock system allows only one drawer to open at a time to prevent tipping. Colors available Estimated Usage 3 May 1, 2015 to April 30, 2016 $ each x 1= $ May 1, 2016 to April 30, 2017 $ each x 1= $ May 1, 2017 to April 30, 2018 $ each x 1= $ Grand total cost, based on vendors inclusive net price/per year x HRM estimated usage to order per year, for above three years. $ Product quoting: Manufacturer Brand Name and Model Usual delivery time after vendor receives HRM PO# Weeks Warranty Item #60 Grand inclusive total cost, for all above five items, based on vendors quoted prices per item x HRM estimated usage. $ Provide adding machine tape or print-out to verify the grand inclusive total cost. Vendors Primary Contact Person:

9 9 TEL# CELL# FAX# Vendors Back-Up Contact Person: TEL# CELL# FAX# Vendors contact person concerning problems with invoices NAME OF PERSON: TEL# CELL# FAX# Vendors contact person for overseeing this HRM Standing Offer NAME OF PERSON: TEL# CELL# FAX# HRM Accounting Related Information: HRM Accounts Payable staff are suggesting to HRM contractors/vendors to take the opportunity to have their funds paid by NET 30 days. Contractors payment terms are taken into account in awarding this quotation. HRM Accounting can provide the contractor or vendor payment to be directly deposited in the contractors or vendor bank account. Contractors payment terms are.

10 10 HRM does not pay interest charges etc on payments over thirty (30) days. Vendor Quoting: NAME OF COMPANY (PRINT) ADDRESS OF COMPANY POSTAL CODE TEL# FAX# CELL# ADDRESS HST# OR GST# NAME OF COMPANY REP (PRINT) SIGNATURE OF COMPANY REP DATE Mitchell Crowell, HRM Procurement Tel FAX Quotation Q15M055 Item Material Description RFQ quantity Unit Deliv. date. Unit price S/A OFFICE FILE CABINETS each Terms and Conditions The Terms and Conditions for this solicitation can be located at either the website at: or picked up at the Procurement Office, 1st Floor, Suite 103, 40 Alderney Drive, Dartmouth, NS. Submission of a response to this Request for Quotation confirms that your company has viewed and accepts these Terms and Conditions.

11 YOUR ATTENTION TO THIS REQUIRED IMMEDIATELY ATTENTION CONTROLLER PLEASE FILL OUT AND RETURN ASAP ELECTRONIC PAYMENT REGISTRATION FORM Electronic commerce has changed business practices globally. These changes allow HRM to work more efficiently with vendors on day-to-day business transactions. The Halifax Regional Municipality electronic payment process is fully in place to enroll all vendors doing business with HRM. Payment of invoices electronically will benefit you immediately through: The elimination of your time spent depositing payments Immediate access to your funds on the payment date The elimination of delivery disruptions due to Postal delays or lost mailings The elimination of the threat of fraud, lost or stolen cheques In order to register to receive electronic payments of invoices from Halifax Regional Municipality, please complete this form and attach a voided cheque if applicable. The form must be signed by a designated signing officer of your company. HOLD HARMLESS CLAUSE: The Halifax Regional Municipality and its banker are entitled to rely on the information supplied by you. Payments made to the benefit of the beneficiary vendor to the account identified herein shall satisfy the obligation of the Halifax Regional Municipality to the beneficiary vendor respecting the amount paid. It is the responsibility of the beneficiary vendor to insure that payments are actually received. PAYMENT INFORMATION Vendor Name: HST registration number: (If applicable) The voided cheque or Bank transmittal form supplied by your Financial Institution, will provide us with all the necessary Banking information. *Note Do not send in if you re already enrolled for Electronic Payment with HRM

12 REMITTANCE INFORMATION Please indicate how you would prefer to receive your payment details. (Please check one) address:. No remittance advice necessary Contact Name: Title/Position: Phone ( ) Fax: ( ) I/We (the undersigned) hereby authorize Halifax Regional Municipality to make deposits to our account as per the information provided above and deliver remittance as indicated. I/We acknowledge responsibility to ensure the correctness of the information, to confirm receipt of the payment funds, and to immediately advise Halifax Regional Municipality if payment is not received. Signature: Signature : Date: PLEASE RETURN THE COMPLETED FORM BY MAIL, FAX, OR TO: Halifax Regional Municipality Attention: Joe Colley Finance Division P.O. Box 1749 Halifax, NS B3J 3A5 Fax #: (902) Telephone#: (902) colleyj@halifax.ca