Cost Manager Position Description

Transcription

1 Date: November 2018 Job Title : Cost Manager Department : Strategic Capital Programme Location : Primarily North Shore Hospital Campus including other locations as determined from time to time Reporting To : Director Strategic Capital Programme Direct Reports : Nil Functional Relationships with Internal Strategic Capital Programme Team Senior Responsible Officers Programme Managers Waitemata DHB Staff & Project Steering/ User Groups Financial management and procurement teams DHB legal team WDHB Project Managers and Engineers Facilities & Development Group Facilities Management Team Property Management Team Occupational Health & Safety Services Emergency Response Manager Risk Management team Clinical and non-clinical staff and managers Eternal Auckland Council and compliance agencies Consultant quantity surveyors, engineers & architects Specialist Property Consultants Building & engineering contractors Eternal trades & maintenance contractors Utilities companies Purpose of the role : To provide the Strategic Capital Programme with in-house quantity surveying / cost management capabilities to ensure enhanced financial outcomes are achieved on all projects. The role will be responsible for: Providing cost advice for small projects throughout the design process. Ensuring a robust cost review process at the decision stage gates for medium and large scale projects. Communicating with contractors and internal DHB clients, understanding their needs and implications from a costing perspective Waitemata District Health Board -JOB DESCRIPTION - November 2018 Page 1

2 Key Areas Responsibilities Quantity Surveying and Cost Management Work closely with the Strategic Capital Programme s project managers and teams to ensure enhanced financial outcomes are achieved on all our projects Increase predictability of project financial outcomes o Small projects are costed using accurate and applicable cost information. o Medium to large projects are costed using recognised industry tools o Cost review processes established and implemented for all projects (whether costed in-house or by eternal parties) o Develop and implement accurate cost reporting o Ensure contractual entitlements are managed to minimise cost overruns and/or variations Maimise the outcome while minimising the whole of life cost for all Strategic Capital Programme projects o Drive cost savings and the ability to have hard conversations with facility project stakeholders and eternal contractors o Identify project solutions that add value and deliver financial returns o Work with the Design Manager to develop organisational knowledge on alternative systems and their costs and benefits Ensure tendering processes focus on cost management o Work with the project managers and contract team to develop cost information in the tendering documentation o Ensure specifications are prepared to enable accurate labour and material costings to be prepared o Provide the costing advice role in tender review and negotiation o Influence and negotiate effectively with stakeholders and contractors o Establish cost reporting for all tenders Enhance project cost reporting and financial forecasting o Work with project managers and project accountants to ensure monthly financial reporting is informed by accurate project cost information o Where required, develop specific analysis and reports to inform monthly reporting Technical Management Provide technical direction to consultants and contractors Ensure technical and feasibility studies are undertaken to inform costings as required and results incorporated into relevant reports and planning. Waitemata District Health Board -JOB DESCRIPTION - November 2018 Page 2

3 Key Areas Relationship Management Project Management and Strategic Capital Programme Support Financial Management and Administration Duties Statutory & Treaty of Waitangi obligations Recognise individual responsibility for workplace Health & Safety under the Health and Safety at Work Act 2015 Responsibilities Ensure cost advice meets Waitemata DHB stakeholders obligations and epectations Ensure timely delivery of all information required and proactively identify, track, mitigate and follow up risks Build strong, effective and collaborative working relationships with internal peers. Proactively develop and manage relationships with eternal stakeholders Demonstrate full and positive participation as a member of the team at meetings and planning sessions. Ensure the relevant manager is informed of issues and risks within the project Support the Strategic Capital Programme team and facilities projects providing quantity survey and cost management input, feedback and acceptance sign off for project costs. Assist in the preparation of business cases and funding applications for Strategic Capital Programme projects. Provide costing support for projects, including user group feedback, costing reviews, development of standards, commissioning support and other advice. Assist with the development, review and improvement of Facilities policies, procedures and protocols Prepare written reports as requested by the director Strategic Capital Programme from time to time Any other additional duties that relate to the position are completed as instructed by the Director Strategic Capital Programme Ensure the professional and political integrity of Waitemata DHB by carrying out all functions in compliance of the Treaty of Waitangi and by demonstrating a serious commitment to keeping the treaty alive. Show sensitivity to cultural compleity in the workforce and patient population. Contribute to a safe and healthy workplace at WDHB by: Following, implementing, monitoring & ensuring compliance with all H&S policies & processes Timely escalation of issues to Risk Register as required Planning, organising & managing H&S activities directed at preventing harm & promoting wellbeing in the workplace Ensuring a safe working environment & safe working practices through the Safe Way of Working H&S system Early and accurate reporting of incidents at work and raising issues of concern when identified. Waitemata District Health Board -JOB DESCRIPTION - November 2018 Page 3

4 Our Purpose, Values and Standards At the heart of Waitemata DHB is our promise of better care for everyone. This promise statement is the articulation of our three-fold purpose to: 1. promote wellness, 2. prevent, cure and ameliorate ill health and 3. relieve the suffering of those entrusted to our care. At the heart of our values is the need for all of us to reflect on the intrinsic dignity of every single person that enters our care. It is a privilege to be able to care for patients, whānau and our community, a privilege that is sometimes overlooked in our day to day work. Our standards and behaviours serve as a reminder to us all about how we are with our patients and with each other. Waitemata District Health Board -JOB DESCRIPTION - November 2018 Page 4

5 PERSON SPECIFICATION: Cost Manager Minimum Qualification Tertiary level qualification in quantity surveying or equivalent (BSc, RICS, NZCQS or equivalent) Eperience 5 years eperience in a quantity surveyor role in New Zealand. Proven eperience of project financial / contractual management and strong commercial acumen in either a project or project support environment Eperience in implementation and management of contracted services under a performance management framework of a value > $2m p.a. Successful eperience in developing and managing projects. Successfully competently costed projects through all their phases. Preferred Post graduate qualification 8+ years' eperience in a quantity surveyor role preferably with contractors on building or civil infrastructure projects in New Zealand Proven track record of delivering high quality costing advice in a comple environment. Engineering or other relevant technical background Eperience in implementation and management of contracted services under a performance management framework of a value > $10m p.a. Background in project and works management with a strong health and safety focus. Technical Skills Basic Middle Epert Financial management - budgeting, cape, material costing and project financial management knowledge Practical and technical understanding of building materials and elements, structures, construction and services Licensing and compliance within a regulated environment - knowledge of NZBC and other standards relevant to the health sector Forward planning and planning process knowledge Waitemata District Health Board -JOB DESCRIPTION - November 2018 Page 5

6 Technical Skills Basic Middle Epert Project management Risk management Safety management Change management Tendering process knowledge Behavioural Skills Basic Middle Epert Customer focus Innovative Looks into and eeeds customer needs Creates value by transforming current models, concepts and technologies into innovative applications Strategic Understands and delivers the vision and continuously adjusts to take the most efficient path to achieve the vision Commercially aware Analytical Understands what makes a business successful and appreciates the factors that influence success. Turns data into intelligence, identifies the hidden opportunities, risks and issues and finds alternative solutions to problems and substantiates case for best outcomes Influence & Negotiate Communicates effectively. Persuades and convinces others to support an idea, agenda or direction Interpersonal savvy Drive results Applies a range of interpersonal skills and approaches and knows when to use what with whom. Relates well to people at all levels. Manages clients Delivers results and eceed objectives, displaying enthusiasm, initiative and purpose Waitemata District Health Board -JOB DESCRIPTION - November 2018 Page 6

7 Behavioural Skills Basic Middle Epert Resourceful & resilient Continues to perform effectively when faced with time pressures, adversity, disappointment, or opposition. Creative, innovative. Leadership Creates an inspiring vision of the future. Motivates people to engage with that vision. Takes responsibility and creates the environment for people to thrive and deliver the vision Self knowledge & development Integrity, ethics & values Judgement Is aware and understands own capabilities, character and motivations, and demonstrates the desire to continuously develop Is personally committed to eecuting specific tasks and achieving results for the group and for WDHB Quickly assimilates disparate information and makes rational decisions based on logical assumptions and factual information that take into account organisational priorities, available resources, and values. VERIFICATION Employee: Manager: Date: Waitemata District Health Board -JOB DESCRIPTION - November 2018 Page 7