Information for Applicants Long Term Adviser

Transcription

1 Information for Applicants Long Term Adviser Position Title: Health Management Adviser (Morobe) ARF Professional Discipline Category: ARF Job Level: 4 D ARF Monthly Rate Band: Position Location: Contract Duration: AUD14,335 to AUD17,918 *tax-free status may apply for Australian residents Port Moresby, Papua New Guinea Up to 12 months Estimated Mobilisation Date: April 2018 Application Closing Date: Friday 6 th April 2018, 5pm, AEST. Overview Thank you for your interest in this position. This document includes information on the following: Program overview; Introduction to Abt Associates; Application process; Definition of a Long Term Adviser (LTA); Overview of the compensation and benefits associated with LTA roles; Terms of Reference; and Key Selection Criteria. Please read this document carefully as applications that vary from the specified requirements may not be accepted. Please be advised that the mobilisation of this position is subject to approval by the Department of Foreign Affairs and Trade (DFAT). Page 1

2 Abt Associates Who We Are Abt Associates is a mission-driven, global leader in research, evaluation and implementing programs in the fields of health, social and environmental policy, and international development. We work with our clients to implement bold, innovative solutions to improve the lives of the community and deliver valued outcomes for our clients. Abt Associates is regularly ranked as one of the top 20 global research firms and one of the top 40 international development innovators. We provide a comprehensive range of services from policy to service delivery in the public and private sectors, contributing to long term benefits for clients and communities. Abt Associates is an organisation that has a personal commitment to its staff and as such we value the long-term relationships that we build with the people who work for us. For more information about our company and what we do visit our website at Health & HIV Implementation Services Provider (HHISP) HHISP is managed by Abt Associates in PNG. The HHISP supports implementation of the PNG Health and HIV Program on behalf of the Australian Government, through the Department of Foreign Affairs and Trade (DFAT) and the Government of PNG. The GoPNG National Health Plan (NHP) and National HIV and AIDS Strategy (NHS) focus resources on primary health care and a targeted HIV response. A clear focus of the strategy is to strengthen service delivery to rural and disadvantaged urban communities. This provides a strong national policy framework within which to position Australia s health and HIV sectoral support under the PNG-Australia Partnership for Development. The overarching objectives for both programs are to improve maternal and child health outcomes and deliver increased health and HIV services to the rural majority and high risk populations in support of the Partnership for Development outcomes The integrated Health and HIV Schedule of the Partnership for Development commits the Governments of PNG and Australia to support the following high-level outcomes in maternal and child health and disease prevention, vaccination and treatment. Our Values Mission-Driven. We are united by our mission to improve the lives of people worldwide. Global. We are a global community, bringing diverse knowledge, expertise, and perspectives to the many challenges faced by today's world. Committed to Excellence. We strive to meet and exceed the highest professional standards. Collaborative. We know that working collaboratively produces excellence. Accountable. We take responsibility for what we do and how we do it. Balanced. We sustain the energy and commitment we bring to our roles by promoting a healthy balance between our personal and professional lives. Page 2

3 Preparing Your Application Please read the following information carefully as incomplete applications may not be accepted. To submit an application: 1. Visit the Abt Associates website ( and navigate to the Careers section. 2. Locate the position you are applying for and select Job Details. 3. Click on the Apply Online button and follow the prompts. It should take between minutes for you to complete the online application. Before submitting your application it is recommended that you have the following documentation prepared so that these can be readily uploaded during the application process: 1. An electronic version of your CV in MS Word or PDF format (less than 3MB); 2. A statement addressing the key selection criteria (maximum 3 pages). This document should clearly describe how your skills, experience and qualifications will enable you to meet the requirements of the position; and 4. Details of at least 3 professional referees (preferably your current supervisor and two 2 previous supervisors). Other Points to Consider: 1. If you are successful in being short-listed or are selected for this position you may be required to undertake a police check, psychometric test and/or a medical examination, and any other tests or checks deemed necessary. 2. A performance assessment will be undertaken for all advisers at least annually and upon completion of their appointment. By submitting your application for this role you are consenting to Abt Associates undertaking this assessment and to providing a record of this assessment to DFAT for inclusion in their adviser database. Further information on the performance assessment requirements and process can be accessed from the DFAT website at DFAT Adviser Remuneration Framework. DFAT Aid Adviser Remuneration Framework DFAT implements an Aid Adviser Remuneration Framework (ARF) that defines its policies and procedures for determining the remuneration of commercially contracted international advisers. The ARF requires that advisers are paid in accordance with market-based remuneration rates and a prescribed set of allowances. Further information on the current version of this framework can be accessed from the DFAT Aid Adviser Remuneration Framework. What is a Long Term Adviser? Page 3

4 A Long Term Adviser (LTA) role is considered any appointment that is six (6) months or longer in duration. Compensation & Benefits Long Term Adviser In accordance with the ARF, the compensation and benefits associated with this Long Term Adviser position are outlined below: 1. A monthly Professional Fee paid in arrears at the end of each calendar month. This fee is inclusive of any applicable superannuation (paid in accordance with legislation as amended from time to time). The rate band for this position is: AUD14,335 to AUD17,918 per month. N.B. This position is likely to be tax-free for Australian residents. Advice from an international taxation specialist should be obtained to confirm your eligibility for tax free status. 2. Where the position and project makes provision, a project vehicle. N.B. A vehicle contribution amount of AUD400 per month will be deducted from your Professional Fee should a project vehicle apply. 3. Travel and medical insurance for the adviser and any nominated accompanying dependants. If this Long Term Adviser position requires an individual to relocate from their primary country of residence to undertake this role, they will also be entitled to: 1. Economy class mobilisation and demobilisation flights for the adviser; and return economy class mobilisation and demobilisation flights for any accompanying dependants. Where a single leg of a journey exceeds 4 hours, a business class flight will apply for the Adviser. N.B. Dependants are persons (spouse, partner and/or child under 21 years of age) who have a close personal relationship with the adviser, share accommodation or housing with the adviser, and who are provided with financial or domestic support by the adviser. 2. Reimbursement of rental accommodation costs up to the value of Kina 25,000 per month (inclusive of VAT/GST). N.B. This is an DFAT discretionary allowance and is only applicable for those advisers whose accompanying dependants are not currently in receipt of such an allowance from DFAT or any other employer. 3. A monthly Mobility Allowance between: AUD1, to AUD2, per month (single LTA) AUD2, to AUD3, per month (LTA mobilising with dependants) N.B. This is an DFAT discretionary allowance and is only applicable for advisers who have relocated internationally for this role and whose accompanying dependants are not currently in receipt of such an allowance from DFAT or any other employer. Page 4

5 4. A monthly fixed and flat rate Mobility Allowance Supplement of AUD1,368 per month for eligible LTA s. N.B. This allowance is only applicable for advisers who have relocated internationally for this role; whose accompanying dependants are not currently in receipt of such an allowance from DFAT or any other employer; who are accompanied by at least one dependant child under the age of 21 years and the child attends school at any level between kindergarten through to year 12; and who has submitted the necessary documentation to confirm the enrolment of each dependant child in accordance with DFAT s requirements. 5. A Mobilisation/Demobilisation Allowance to provide reimbursement for appropriate mobilisation and demobilisation expenses. This can include: a. Excess baggage (up to 25kg total); and/or b. Sea/air freight for personal belongings. N.B. This allowance, as it applies to sea/air freight, is based on cubic meters and is determined upon the number of accompanying dependants. Reimbursement is made to the adviser by Abt Associates upon the presentation of a valid receipt. Lodging Your Application: All applications should be submitted online through our website at: We welcome and thank all applications, however due to the high volume of applications received, only short-listed candidates will be contacted. Should you experience any difficulties with the submission process, or have any questions about this role then please contact: Contact Name: Anne Yale anne.yale@amspng.org Page 5

6 Terms of Reference The Services that the adviser is to provide include, but are not limited to, fulfilling the following Terms of Reference: Title: Health Management Adviser (Morobe) Occupant: To be confirmed Reports to: Provincial Health Adviser (Morobe) Project: HHISP Status: ILTA Location/s: Lae, Morobe Dates: To be determined Authorised by: DFAT Length of service: Up to 12 months ARF Classification: D4 Background The Morobe Division of Health services the most populous province in PNG as well as being the gateway to the highlands region. The major hospital for the province is ANGAU Memorial Hospital located in Lae. This hospital is undergoing a major redevelopment co-funded by the Governments of PNG and Australia. The redevelopment will be the largest health infrastructure project since PNG s independence with Australia investing up to AUD$207 million in the project and 50 per cent of the capital cost of works. In addition, the Morobe Division of Health is responsible for two public rural hospitals, 18 health centres, 28 sub-health centres and urban clinics and more than 300 aid posts and 4 community health posts. Faith-based organisations are also estimated to deliver up to 50 per cent of health services in the region. To support the coordination of these services and to support improvements in governance, financial management and health planning, the Morobe Division of Health has requested the support of a Health Management Adviser. The adviser will support the Provincial Health Adviser and the Board to improve the management and delivery of health services across the province. Objective Strengthen the management and delivery of health services in Morobe Province through highlevel management support to the Provincial Health Adviser and the Morobe Division of Health. Provide high-level administrative, governance, financial, logistical, coordination and technical support to the Morobe Division of Health to implement the Health Service Plan for Morobe Province Support and facilitate the integration of Morobe Division of Health and ANGAU Hospital into the proposed Morobe Provincial Health Authority in collaboration with the National Department of Health, ANGAU Hospital, Morobe Provincial Administration and Government of Papua New Guinea. This will require experience in leading teams through change management and organizational restructure. Support the Morobe Division of Health to complete the recruitment to positions in Rural Health Facilities and Lae Urban Clinics across the Division of Health in line with the Morobe 5 year Service Development Plan and the National Health Service Standards of Papua New Guinea. Timing of work inputs Up to 12 months. Dates to be determined. Page 6

7 Accountability and working relationships The Health Management Adviser will report to and be responsible to the Provincial Health Adviser (Morobe). The Adviser will be based in the Morobe Division of Health in Lae. The Adviser will also report to the HHISP Director through the Health Coordinator and to the Counsellor (Development Cooperation) Health & HIV on progress against expected outcomes. The Adviser will work closely with other key counterparts and stakeholders and will coordinate activities closely with other HHISP staff working within the province and sector as required. Job specifications The responsibilities of the Health Management Adviser are to: Leadership and governance Provide technical advice and support to the Morobe Provincial Health Adviser and Provincial Health Office staff in the areas of strategy development, planning (including supporting development and implementation of Annual Implementation Plans), budgeting and financial management, board governance, risk management, legislative compliance, clinical governance, and monitoring and reporting. Support and mentor the Provincial Health Adviser and Provincial Health Office staff to enable them to lead the Morobe Division of Health effectively and independently and support the regular meeting of the Office and documentation and follow up of action items. Provide technical advice and assistance and make clear recommendations on the establishment of the proposed Morobe Provincial Health Authority. Work in this area should include provision of recommendations for the proposed Provincial Health Authority organizational structure, and governance systems. The adviser will also provide advice to the Provincial Health Adviser on the engagement of specific technical support for specific activities that will support the implementation of activities that will support the establishment of the Provincial Health Authority. Human resources for health Support provincial human resource planning and allocation and alignment with National Health Service Standards (NHSS) for recommended staffing in health facilities, in particular the District Hospitals/Health Centres in each of Morobes 9 Districts plus Community Health Posts and Aid Posts Support staff development and training needs, including identifying opportunities to improve the quality and quantity of new health workers and the up-skilling of existing staff. Health financing Support the Morobe Division of Health in accessing and adhering to its fiduciary responsibilities for the Health Sector Improvement Program (HSIP) Trust Account. Support provincial budgeting, financial management and reporting, including ensuring effective financial governance mechanisms are in place and being used. Support audit processes and implementation of recommendations. Page 7

8 Infrastructure Provide technical support to the Morobe Division of Health and ANGAU Hospital CEO and Board during the redevelopment of ANGAU Memorial Hospital and other health facilities as needed. Assist the Morobe Division of Health and ANGAU Hospital to develop or amend proposals for financial support for infrastructure projects. Such as the upcoming opportunities with the new Asian Development Bank Project. Provide support to health facilities upgrades through working with the Rural Primary Health Service Delivery Project activity coordination and implementation. This will also include, providing technical oversight in the implementation of the referral pathways and establishing the linkages between different levels of health facilities. Assist Morobe Division of Health to survey, verify and if possible alienate the land containing all health centers and district hospitals in the first instance and then consider lower level facilities after this. Drugs and medical supplies Support warehousing, supply and cold chain management, procurements and ordering, and the transport and distribution of drugs and medical supplies from area medical stores and pharmacy stores to health facilities, including the monitoring of stock and stock-outs. Performance monitoring and reporting, including ICT Support provincial monitoring and reporting through the National Health Information System (NHIS) and other reporting requirements as needed, such as the Sector Performance Annual Review. Service delivery and public health Provide guidance on routine and emergency immunisation and outreach activities and reporting, such as for reportable diseases like measles. Work to improve health services through adherence of health facilities to the NHSS in terms of clinical governance, financing, human resources, and other categories. Key Result Areas The expected outcomes are: 1. Improved leadership and governance of the Morobe Division of Health through support to the Provincial Health Adviser and Board, as demonstrated by Annual Implementation Plans and Budgets developed and implemented, Board and relevant committees meeting regularly and actioning improvements, and other improvements to governance, risk management, legislative compliance, clinical governance, and monitoring and reporting. 2. Strengthened human resources for health in Morobe, as demonstrated by HR strategies developed and implemented to improve the quantity and quality of the workforce, and support to health facilities to adhere to NHSS staffing requirements. 3. Supported financial management and reporting of the Morobe Division of Health and the oversight of Australian-funded grants and the HSIP Trust Account in Morobe, as demonstrated by improvements in financial governance and accurate and timely financial reports and the reinstatement of the HSIP account in Morobe. 4. Supported the ANGAU Memorial Hospital redevelopment in stakeholder coordination and Page 8

9 project management. 5. Supported other community engagement and infrastructure development activities in Morobe, as demonstrated by support to the Project Management Unit and regular updates on infrastructure activities. 6. Supported medical supply procurement, warehousing and distribution, as evidenced by improvements in area medical and pharmacy stores and reduced stock-outs in health facilities. 7. Improved monitoring, reporting and communications (including ICT) within the Morobe Division of Health, as demonstrated by improvements initiated. 8. Strengthened health service delivery of the Morobe Division of Health, as demonstrated by improvements in public health and health service delivery, improved immunisation coverage, and effective implementation of NHSS standards in all health facilities/aid posts. 9. Maintained strong and productive relationships with key staff and counterparts and received satisfactory feedback on performance. 10. Submitted reports on time and to a professional standard Reporting requirements All reports and plans developed using HHISP templates are to be signed by the Adviser s counterpart. Submit workplan within two weeks of beginning assignment using the HHISP template. Submit timesheets monthly. Submit Monthly Progress Reports using HHISP template. Submit Exit Report using HHISP template on completion of assignment. Submit key documents developed as part of KRAs as evidence of achievements. Submit other documentation as required by HHISP or DFAT. Each report that is provided by the Adviser should be: Of the highest standard of quality, including report content, format, spelling and grammar; Prepared in accordance with HHISP reporting guidelines; Provided in electronic format in Microsoft Word; Include scanned signed Sign Off page; and Delivered by the required date. Page 9

10 Key Selection Criteria For your application to be considered by the panel, interested applicants must submit a response to each of the following Key Selection Criteria: Key Selection Criteria Required Experience KSC 1: Long term experience working in roles managing rural hospitals and health services at CEO or Director level is essential KSC 2: Ten or more years of professional experience working as a health management adviser in a developing country context. KSC 3: Previous experience living and working in PNG for three or more years is highly desired as is experience within the PNG Health Sector. PNG Nationals with relevant qualifications, experience and skills will be highly considered. Required Skills and Qualifications Cultural/Language Requirements Personal Attributes KSC 4: Post-graduate qualifications in Public Health, Health Management, Business Administration, or Commerce/ Finance. KSC 5: Exceptional interpersonal and negotiation skills, with a proven ability to work with disparate stakeholders. KSC 6: Demonstrated ability to work successfully across cultures. KSC 7: Demonstrated ability to work in a complex and challenging environment. KSC 8: High-level written and oral communication skills, including a proven ability to liaise successfully with national, provincial and district counterparts at all levels. KSC 9: Strong commitment to Morobe Province and willingness to be based full time in Lae. If no response to the above Key Selection Criteria is made, applications will not be considered further Abt Associates is an Equal Opportunity Employer, committed to upholding high standards of Child Protection, Anti-bribery and Fraud Protection. We encourage applications from experienced and capable women, and people with disabilities. Page 10