Standard Provisions for Multiple Dwelling Developments. Stage 1 Project Plan

Transcription

1 Standard Provisions for Multiple Dwelling Developments Stage 1 Project Plan Version June 2012

2 Contents Standard Provisions for Multiple Dwelling Developments Stage 1 Contents... 2 Revision History... 3 Document Acceptance and Release Notes Overview Purpose Background Context Drafting principles Related projects Project Planning Business Plan Project Governance Project Team Multiple Dwelling Development Advisory Committee Focus Groups Other Project Input Resourcing requirements Project Description Project Scope Outputs Primary Outputs Outcomes and Benefits Key Beneficiaries Stakeholder Management and Consultation Risk Management Accompanying Documents Appendix 1: Work Program Appendix 2: Risk Management Table Appendix 3: Consultation Strategy

3 Revision History Revision No Prepared by Description Date 1 Sean McPhail/David Palmer Version March Sean McPhail Version June Document Acceptance and Release Notes This is Version 1.1 of the Stage 1 Project Plan for the Standard Provisions for Multiple Dwelling Developments Project. The Project Plan is a managed document. For identification of amendments, each page contains a release number and a page number. Changes will only be issued as a complete replacement. Recipients should remove superseded versions from circulation. This document is authorised for release once all signatures have been obtained. Action Name Signature Date Prepared by Sean McPhail Project Manager 8 June 2012 Accepted for release by Sandra Hogue Chair, Multiple Dwelling Development Advisory Committee 8 June

4 1. Overview 1.1 Purpose The purpose of this Project Plan is to outline a work program for the first stage of the multiple dwelling developments project. The work program will include: 1.2 Background preparation of standard provisions for multiple dwelling developments in the General Residential Zone; and preparation of a planning directive to implement the standard provisions. In late 2008, the Local Government and Planning Ministers Council (LGPMC) endorsed a National Development Assessment Reform Program to deliver the Council of Australian Government s (COAG) development assessment reforms. This Program included the development of templates for residential, commercial and industrial development. In 2010, the LGPMC published the National Low Risk Low Impact Assessment Template for single residential development. The program had originally intended to extend to a template for low risk low impact multi unit residential developments. The Minister for Planning requested that the Tasmanian Planning Commission (the Commission) pursue reforms to multiple dwelling regulations in Tasmania. On Monday, 6 December 2010 the Commission endorsed the development of a set of State-wide codes to cover a number of broad topics, which included residential/multiple dwellings. It was originally intended that the provisions for multiple dwelling developments would be grouped with those for single dwellings as a consolidated State-wide residential development code. However, it was later resolved to pursue State-wide provisions for single dwellings separate to multiple dwellings. On 27 July 2011, the Minister for Planning issued Planning Directive No. 4, which implemented the State-wide provisions for single dwellings. A draft Multiple Dwelling Development Code (the draft Code) and draft User Guide were prepared by the Commission in 2011 for informal discussions purposes. The draft Code had been prepared to apply to all multiple dwelling development types within the General Residential, Inner Residential, Urban Mixed Use and the three business zones. A review of the draft Code was undertaken in early 2012 and a resolution was made to split the project into two stages. Stage 1 will include the preparation of standard provisions for multiple dwellings in the General Residential Zone (the draft standard provisions). The draft standard provisions will cover all multiple dwelling development types appropriate for the zone, including dual occupancies, villa units and townhouses. The term villa units and townhouses has been adopted to describe the types of development envisaged, which includes two or more dwellings on the same site where each dwelling has a separate entrance and private open space at ground level. 4

5 The overall aim is to implement a streamlined suite of development standards for both single dwellings and villa units and townhouses. 1.3 Context The Better Planning Outcomes Response Report 2005 proposed a program, to be undertaken in conjunction with the Local Government Association of Tasmania (LGAT) and former Resource Planning and Development Commission, to develop consistent planning schemes across the State that would conform with the Common Key Elements Template This Template was given effect through Planning Directive No. 1 The Format and Structure of Planning Schemes The outcome of this Project Plan is the consistent application of multiple dwelling development provisions in the General Residential Zone across all planning schemes. This comprises the first stage of multiple dwelling developments project. Stage 2 of the project will include the preparation of standard provisions for higher density developments in the Inner Residential Zone and the mixed use zones. A separate project plan will be developed for Stage 2. The draft standard provisions will be assessed through the planning directive process, which will ensure that they are implemented and incorporated into all planning schemes. The Land Use Planning and Approvals Act 1993 (LUPAA) has been amended to provide for interim planning schemes and both mandatory and optional common provisions. These common provisions, which can include Codes (previously known as Schedules), will provide consistency across all planning schemes. It is intended that draft standard provisions will be developed and given effect through a planning directive. The multiple dwelling development provisions could include both mandatory and optional common provisions that can be amended if required through the planning directive process. 1.4 Drafting principles A number of drafting principles underpin Planning Directive No. 1 The Format and Structure of Planning Schemes 2011 (PD1) and apply to the drafting of planning schemes. The drafting principles also drive this project, particularly with regard to its scope and outputs. The development of the draft standard provisions will aim to: communicate matters effectively using plain language, particularly with respect to legislative drafting; encourage minimal regulation while being legally robust; facilitate greater certainty with regard to planning processes and decisionmaking; promote State-wide consistency for the assessment of multiple dwelling developments; and 5

6 ensure that the draft standard provisions comply with all common drafting standards developed as part of the revised PD Related projects The project is related to the following policies, projects and activities: Tasmanian Regional Planning Initiative and associated regional land use strategies. Council of Australian Governments (COAG) development assessment reform and the Local Government and Planning Ministers Council (LGPMC) National Development Assessment Reform Program. Development Assessment Forum (DAF) national reform process. Requirements for planning directives and interim planning schemes in the Land Use Planning and Approvals Act Planning Directive No. 4 (PD4) Standards for Single Dwellings in interim planning schemes Planning Directive No. 1 (PD1) The Format and Structure of Planning Schemes Planning Advisory Note 13 The Planning Scheme Template for Tasmania Drafting Instructions 2. Project Planning 2.1 Business Plan The development of the draft standard provisions meets Goals 1 and 2, and Strategies 1.2, 1.3, 1.5, and 2.1 of the Tasmanian Planning Commission Business Plan Business Plan Goal 1: Business Plan Goal 2: Business Plan Strategy 1.2: Business Plan Strategy 1.3: to develop a strategic policy framework and suite of planning instruments for consistent, timely and integrated decision making relating to sustainable land use planning and infrastructure development. to prepare the planning system for the challenges of climate change, economic change, and population and demographic change. develop a State planning principles document that sets out the high level principles for decision makers within the planning system based on national and State strategies and identify the mechanisms for implementing these principles. ensure that the outputs of the Tasmanian Regional Planning Initiative (as set out in Memoranda of 6

7 Business Plan Strategy 1.5: Business Plan Strategy 2.1: Understanding) are delivered in a timely manner. This will involve: facilitating the development of regionally consistent Local Council planning schemes; and facilitating coordination between the three regions to encourage synergies and consistency where appropriate. update and implement systems and procedures for the formulation of land use planning policies. engage with the national and State policy agenda and identify priority areas and initiatives for action by the Commission. 2.2 Project Governance The project will be managed by Sean McPhail, Senior Project Manager on behalf of the Commission. Project progress will be reported to the Chair of the Multiple Dwelling Development Advisory Committee (the Advisory Committee) and the Executive Commissioner. 2.3 Project Team The Project Team will comprise Commission staff and include the following officers: Marietta Wong, Senior Planning Consultant (Project Director) Sean McPhail, Senior Project Manager (Project Manager) David Palmer, Policy Officer Other staff (as required) 2.4 Multiple Dwelling Development Advisory Committee The project will be overseen by an Advisory Committee, which will comprise members of the construction industry, local government, the building surveying profession and design profession. The role of the Advisory Committee is to assist the Commission in the preparation and delivery of the draft standard provisions. It will facilitate peer and expert review and undertake informal engagement with stakeholders. The Advisory Committee will meet as frequently as required and will perform the functions and have the responsibilities outlined in their Terms of Reference. Terms of Reference have been prepared for endorsement by the Advisory Committee. The Advisory Committee comprises: Sandra Hogue (Chair and Commissioner) Marietta Wong (Senior Planning Consultant, Tasmanian Planning Commission) 7

8 2.5 Focus Groups Michael Kerschbaum (Executive Director, Master Builders Association (Tasmania)) Monty East (President, Building Designers Australia (Tasmania)) Karen Davis (President, Tasmanian Chapter Australian Institute of Architects) Barry Magnus (Tasmanian President, Australian Institute of Building Surveyors) Simon Arnold (Manager Property Development, Department of Economic Development, Tourism and the Arts) There is the option to establish focus groups drawing on relevant expertise to test specific issues and workshop the draft standard provisions and supporting information. A focus group has been drawn from the local government planners (the planner s focus group) and further groups may be established with industry representatives where necessary. Meetings and workshops will be held as frequently as required. 2.6 Other Project Input Additional project input may be sourced from other Commission staff members, and will include an independent planning consultant. The planning consultant will provide peer review and drafting assistance for the standard provisions and supporting information, and assist in facilitating the focussed consultation with local government planners and industry. 2.7 Resourcing requirements Additional monetary resources have been obtained from the Department of Economic Development, Tourism and the Arts to undertake the project. The majority of the Commission s planning reform resources are currently allocated to the review of the regional model and interim planning schemes. The additional resource is to be used to engage an independent planning consultant to assist in the delivery of the project within the specific timeframes. 3. Project Description 3.1 Project Scope The development of the draft standard provisions will include the following key components: 1. review of issues; 2. preparation of draft standard provisions and supporting information; and 3. preparation of planning directive. Detailed below are the key tasks required to undertake the key components of the Project Plan. 8

9 Review of Issues The first component of the Project involves the following tasks. Review the draft Code and supporting information in conjunction with the early comments received from the planner s focus group and the Committee, to identify any outstanding issues. Review multiple dwelling development provisions and supporting information from other jurisdictions to identify the range of issues covered and how these issues are being managed. Review discussion papers prepared as part of the COAG reforms, including the KPMG issues paper on development standards for multi-unit residential development. Compare the provisions and issues from other jurisdictions with the draft Code. Seek agreement to the scope of draft standard provisions from the Advisory Committee and the Minister for Planning. Workshop issues and scope with the planner s focus group. Present draft Project Plan to the Advisory Committee for endorsement and present outcomes of the workshop with the planner s focus for noting. Preparation of Draft Standard Provisions The second component of the project involves the following tasks. Undertake administrative review of Planning Directive No. 4. Prepare draft standard provisions and supporting information. Workshop draft standard provisions and implementation options with focus group(s). Evaluate issues raised by the focus group(s) and revise the draft standard provisions and supporting information accordingly. Present revised draft standard provisions and supporting information to the Advisory Committee for endorsement to commence informal consultation. Present revised draft standard provisions, supporting information and recommendations for implementation to the Commission for endorsement to commence informal consultation. Invite by letter identified stakeholders to informally comment on the revised draft standard provisions and supporting information. Workshop draft standard provisions and supporting information with industry focus group(s) Evaluate comments received and incorporate relevant changes into the draft standard provision and supporting information. 9

10 Present final draft standard provisions and supporting information to the Advisory Committee for endorsement. Preparation of Planning Directive The third component of the project involves the following tasks. Prepare the draft planning directive to implement the draft standard provisions through an amendment to Planning Directive No. 4. Present final draft standard provisions, supporting information and draft planning directive to the Commission for endorsement. The Commission to forward the draft planning directive to the Minister with a recommendation for an assessment. The Minister to direct the Commission to undertake an assessment of the planning directive. 3.2 Project Milestones The following table details the key milestones and major activities to develop the draft standard provisions. It is important to note that the project will be running in parallel to the development of the interim planning schemes as the major output from the Tasmanian Regional Planning Initiative. It is unlikely that the draft standard provisions will be implemented before the declaration of the some of the interim planning schemes, particularly those from the Northern Region. The dates specified in the Start and Finish columns are indicative only. Milestones are identified at the end of each project component, and a condensed work program is outlined in Attachment 1. Table 1: Activities and milestones for the project Review of Issues Description of Activity Responsibility Start Finish Review of draft Code and supporting information Review of provisions and supporting information from other jurisdictions Workshop issues and scope with planner s focus group Milestone: Present draft project plan to Advisory Committee for endorsement and present outcomes of planner s focus group workshop for noting. Sean McPhail Jan 2012 Feb 2012 Sean McPhail Jan 2012 Feb 2012 Sandra Hogue/Marietta 16 Mar Mar 2012 Wong/Sean McPhail Sean McPhail 26 Mar Mar 2012 Prepare Draft Standard Provisions Prepare draft standard provisions and supporting information Sean McPhail 16 Mar Apr

11 Description of Activity Responsibility Start Finish Workshop draft standard provisions and implementation options with focus group(s) Evaluate issues from focus group workshop(s) and revise draft standard provisions and prepare supporting information Present revised draft standard provisions and supporting information to Advisory Committee Milestone: Present revised draft standard provisions, supporting information and recommendations for implementation to Commission Invite stakeholders to informally comment on draft standard provisions and supporting information (5 weeks) Workshop draft standard provisions and supporting information with industry focus group(s) Evaluate comments and revise draft standard provisions and supporting information Milestone: Present final draft standard provisions and supporting information to Advisory Committee Preparation of Planning Directive Draft planning directive prepared Milestone: Present final draft standard provisions, supporting information and draft planning directive to the Commission for endorsement Milestone: Commission forwards the draft planning directive by letter to Minister with a recommendation for an assessment Minister directs the Commission by letter to undertake an assessment Sandra Hogue/Marietta 19 Apr Apr 2012 Wong/Sean McPhail Planning Consultant/Sean McPhail 19 Apr May 2012 Sean McPhail 7 June June 2012 Marietta Wong/Sean McPhail 18 June June 2012 Commission 18 June July 2012 Planning Consultant/Sean McPhail Early July 2012 Early July 2012 Sean McPhail Late July 2012 Mid Aug 2012 Sean McPhail Mid Aug 2012 Mid Aug 2012 Brian Risby/Marietta Wong/Sean 19 Apr May 2012 McPhail Marietta Wong/Sean McPhail 3 Sept Sept 2012 Greg Alomes Sept 2012 Sept 2012 Minister Late Sept 2012 Late Sept Outputs 4.1 Primary Outputs This Project will provide a set of standard provisions that are ready to be assessed through the planning directive process. Once finalised, the aim is for the standard provisions to be applied consistently through the State during the assessment of multiple dwelling developments. Outputs will include the following: draft standard provisions for multiple dwelling developments in the General Residential Zone; 11

12 supporting information package including a Discussion Paper outlining the policy behind the draft standard provisions; and a planning directive to implement the draft standard provisions. 4.2 Outcomes and Benefits The outcomes of developing the draft standard provisions are as follows: 4.3 Key Beneficiaries standard planning provisions for multiple dwelling developments that can be consistently applied across Tasmania for the General Residential Zone; standard provisions that are contemporary and reflect current State, regional and local policy directions and initiatives; standard provisions that can be incorporated into planning schemes prepared under the Tasmanian Regional Planning Initiative; improved and more consistent decision-making on permit applications; transparent and broadly accepted planning standards for multiple dwellings in the General Residential Zone; and State interests and policies being more clearly and consistently articulated in planning schemes. Councils Tasmanian community Developers and associated industry groups Tasmanian Planning Commission 5. Stakeholder Management and Consultation A Consultation Strategy has been prepared and is included at Appendix 3. The Consultation Strategy outlines the intended consultation activities that will be undertaken in order to engage stakeholders and generate the necessary input into the project. 6. Risk Management The purpose of identifying risks is to highlight potential threats to the successful delivery of project outcomes., The risk management table detailed in Attachment 2 identifies potential risks, assesses their probability and outlines the potential impacts. Mitigations strategies, including clear roles for key project contributors are developed to manage each risk and minimise the likelihood of adverse project outcomes. 12

13 7. Accompanying Documents Appendix 1: Work Program Appendix 2: Risk Management Table Appendix 3: Consultation Strategy 13

14 Appendix 1: Work Program Review Standard Provisions Planning Directive Key tasks Jan 2012 Feb 2012 Mar 2012 Apr 2012 May 2012 June 2012 Jul 2012 Aug 2012 Sept Review of draft Code and supporting information 2. Review of provisions and supporting information from other jurisdictions 3. Seek agreement from Advisory Committee, Executive Commissioner and Minister for Planning on scope 4. Workshop issues and scope with planner s focus group 5. Present draft Project Plan to Advisory Committee for endorsement and present outcomes of planner s focus group workshop for noting 6. Prepare draft standard provisions and supporting information 7. Workshop draft standard provisions and implementation options with focus group(s) 8. Evaluate issues from workshop with focus group(s) and revise draft standard provisions and supporting information 9. Present revised draft standard provisions and supporting information to Advisory Committee 10. Present revised draft standard provisions, supporting information and recommendations on implementation and to Commission for endorsement 11. Invite stakeholders to informally comment of draft standards provisions and supporting information 12. Workshop draft standard provisions and supporting information with industry focus group(s) 13. Evaluate comments and revise draft standard provisions and supporting information Tasmanian Planning Commission Standards Provisions for Multiple Dwelling Developments Stage 1 14

15 Key tasks Jan 2012 Feb 2012 Mar 2012 Apr 2012 May 2012 June 2012 Jul 2012 Aug 2012 Sept Present final draft standard provisions and supporting information to Advisory Committee 15. Draft planning directive prepared 16. Present final draft standard provisions, supporting information and draft planning directive to Commission for endorsement 17. Commission forwards the draft planning directive by letter to Minister with a recommendation for an assessment 18. Minister directs the Commission by letter to undertake an assessment Tasmanian Planning Commission Standards Provisions for Multiple Dwelling Developments Stage 1 15

16 Appendix 2: Risk Management Table Risk Identified Risk Impact Probability Prevention Recovery 1 The Project Team may have other commitments or priorities that affect their ability to dedicate the necessary time to this Project. 2 The Advisory Committee may not reach consensus on Project outcomes 3 Councils may not agree with the project scope or support the draft standard provisions 4 Other key stakeholders may not agree with the project scope or support the draft standard provisions. High Medium-high Manage staff resources to ensure appropriate priority to the Project Medium High Develop Advisory Committee Terms of Reference to ensure that members meet with a clear purpose and are aware of their role and responsibilities. Medium Medium Invite key metropolitan councils to be involved through a focus group in identifying issues and preparing the draft standard provisions. Medium Medium Invite other key stakeholders to provide comment on the draft standard provisions prior to their formal release. Seek assistance from a planning consultant or other Commission staff in the preparation of draft outputs and the facilitation of focussed consultation with stakeholders. Ensure the Terms of Reference and Project Plan are endorsed by the Advisory Committee and the Commission, in order to formalise the commitment to Project outcomes. In the accompanying discussion paper, provide a clear understanding of the project scope and of the policy decisions behind the draft standard provisions. In the accompanying discussion paper, provide a clear understanding of the project scope and of the policy decisions behind the draft standard provisions. 5 Meetings and workshops may be difficult to convene. Medium Low-medium Set meeting times well in advance Convene meetings with those who are available and provide out-of-session opportunities for stakeholders to comment on draft material. Tasmanian Planning Commission Standards Provisions for Multiple Dwelling Developments Stage 1 16

17 Appendix 3: Consultation Strategy Communications Plan Owner Tasmanian Planning Commission Date 20 March 2012 Initiative Preparation and implementation of standard provisions for multiple dwelling developments in the General Residential Zone Status Version 1 (Appendix to Standard Provisions for Multiple Dwelling Developments Project Plan Stage 1) Reporting to Multiple Dwelling Development Advisory Committee Standing Committee Purpose The purpose of this Consultation Strategy is to ensure effective and timely consultation with key stakeholders and facilitate the effective preparation and implementation of draft standard provisions for multiple dwelling developments in the General Residential Zone. Background and Current Status The Minister for Planning requested the Tasmanian Planning Commission (the Commission) to pursue reforms to multiple dwelling regulations in Tasmania. On Monday, 6 December 2010 the Commission endorsed the development of a set of State-wide codes to cover a number of broad topics, which included residential/multiple dwellings. The provisions for multiple dwelling developments were originally intended to be grouped with those for single dwellings as a consolidated State-wide residential development code. It was later resolved to pursue State-wide provisions for single dwellings separately to multiple dwellings. The State-wide provisions for single dwellings were implemented through Planning Directive No. 4, which was issued by the Minister for Planning on 27 July During 2011, the Commission prepared a draft Multiple Dwelling Development Code and draft User Guide for informal discussions. The draft Code and User Guide were discussed by the Advisory Committee and a focus group in late The Better Planning Outcomes Response Report 2005 proposed a program in conjunction with the Local Government Association of Tasmania (LGAT) and former Resource Planning 17

18 and Development Commission to develop consistent planning schemes across the State that conform with the Common Key Elements Template This was given effect through Planning Directive No. 1 The Format and Structure of Planning Schemes The intended outcome of this Project is the consistent application of multiple dwelling development provisions across all planning schemes. The draft standard provisions will be assessed through the planning directive process, which will ensure that they are implemented and incorporated into all planning schemes. The Land Use Planning and Approvals Act 1993 (LUPAA) has been amended to provide for interim planning schemes and both mandatory and optional common provisions. The common provisions, which may include codes (previously known as schedules), will provide consistency across all planning schemes. It is intended that the draft standard provisions will be developed and given effect through a planning directive. The draft standard provisions may include both mandatory and optional common provisions, which can be amended if required through the planning directive process. The project represents a major point of interest for Councils, the development industry and the general community. Multiple dwelling developments are arguably one of the more contentious areas of urban planning, with some proposals generating a high level of public interest. Multiple dwelling developments provide a means of increasing residential density and housing choice in urban areas and may assist in delivering sustainable development outcomes through reducing urban sprawl and achieving urban renewal in urban brownfield sites. The following stakeholders will be invited to contribute to the development of the draft standard provisions. Councils and other stakeholders will be asked to comment on the draft standard provisions once they are developed. The other stakeholders will include the building designers, architects, building surveyors, the construction industry, the Property Council of Australia, Housing Industry Association, Real Estate Institute of Tasmania, Water Corporations, Planning Institute of Australia, and the Australian Institute of Architects. The Advisory Committee will assist in the development of the draft standard provisions, and will consist of members from the construction industry, building surveying professions and the design profession. Tasmanian Government agencies The Department of Economic Development, Tourism and the Arts (DEDTA) will be involved in the project through the Advisory Committee. The Department of Health and Human Services (Housing Tasmania), Derwent Estuary Program and the Environment Protection Authority and the Department of Infrastructure, Energy and Resources (DIER) are likely to have interests in specific elements of the project. Planners from the Metropolitan Councils and industry representatives will be invited 18

19 to take part in the development process as part of the focus groups. Communications Objectives Effectively engage key stakeholders in the preparation of developing the draft standard provisions. Create an environment where relevant stakeholders are meaningfully engaged in the development of the draft standard provisions for multiple dwelling developments in the General Residential Zone. Ensure that relevant stakeholders are provided with an opportunity to communicate their views in a respectful and inclusive manner. Ensure that relevant stakeholders are engaged through appropriate channels. Ensure that the roles and responsibilities for communications with stakeholders are clearly defined. Key Messages The preparation and implementation of draft standard provisions for multiple dwelling developments is a State Government initiative and will build on the standard provisions for single dwellings implemented through Planning Directive No. 4. The draft standard provisions for multiple dwelling developments will be applied consistently throughout the State during the assessment of multiple dwelling developments in the General Residential Zone and will provide increased certainty for developers. The draft standard provisions will be applied State-wide and form part of the broader planning reforms. The Commission welcomes stakeholder input into the content of the draft standard provisions. Consultation will be conducted with Councils and other identified stakeholders during the prepared of the standard provisions and with the broader community through the formal planning directive assessment process. The draft standard provisions will be based on specified drafting principles. 19

20 The draft standard provisions will be formally assessed and implemented through the planning directive process. The draft standard provisions will only apply to new planning schemes, including interim planning schemes prepared under the Tasmanian Regional Planning Initiative. The draft standard provisions will not apply to existing planning schemes. Target Audience What This Audience Might Think Consultation Method Councils May resist the development of the draft standard provisions There is not adequate time for effective input Do the draft standard provisions cover the relevant issues? Will the comments provided by my Council be effectively incorporated into the draft standard provisions development process? Will the Commission ignore my Council s input? Do the draft standard provisions meet the requirements/recommendations of my Council? The draft standard provisions do not recognise the context of development in my Local Government Area I do not agree with the input/comments provided by other Councils I do not agree with the input provided by other stakeholders The draft standard provisions have not been developed quickly enough for inclusion in interim planning schemes The draft standard provisions will not be effective unless they are included in the interim planning schemes Establishment of focus groups during the preparation of the draft standard provision to workshop issues, scope, provisions and implementation. Opportunities to comment on the draft standard provisions during the informal consultation period Opportunities to comment and attend hearings during the formal consultation period on the draft planning directive. 20

21 Target Audience What This Audience Might Think Consultation Method Other stakeholders May resist the development of the draft standard provisions I have not been adequately consulted I do not support the consultation process Will the Commission ignore of my input? I do not agree with the input provided by other stakeholders I ought to have been asked to comment, and I have not been approached The draft standard provisions do not deliver desirable outcomes Selected stakeholders may be invited to comment on the draft standard provisions during the informal consultation period Opportunities to comment and attend hearings during the formal consultation period on the draft planning directive. Focus Groups Commission May resist the development of the draft standard provisions Do the draft standard provisions cover the relevant issues? Will my views be adequately addressed as part of the code development process? I do not agree with the other members of the focus group I do not agree with the input provided by other stakeholders The draft standard provisions do not recognise the context of development in my Local Government Area The draft standard provisions have not been developed quickly enough for inclusion in interim planning schemes The draft standard provisions will not be effective unless they are included in the interim planning schemes May not resolve to develop the draft standard provisions as developed by the Project Team and the Advisory Focus group for local government planners to workshop issues, scope, provisions and implementation. Option to establish focus group(s) with industry representatives to workshop draft standard provisions. Regular updates on the progress of the project 21

22 Target Audience What This Audience Might Think Consultation Method Committee Do the draft standard provisions cover the relevant issues? Will external audiences be critical of the draft standard provisions development process? Will external audiences resist the draft standard provisions development process? Will the draft standard provisions development process attract political interference? Stakeholder consultation may not be adequately undertaken I do not agree with the input provided by stakeholders The Commission has not been kept adequately informed The draft standard provisions have not been developed in accordance with the Project Plan Will the project deliver the desired outcomes Presentation of draft documents for endorsement prior to release for informal comment and the initiation of the formal planning directive process Advisory Committee May not support the content of the draft standard provisions The Advisory Committee has not been kept adequately informed The comments provided by the Advisory Committee have not been adequately addressed Do the draft standard provisions cover the relevant issues? Will external audiences be critical of the draft standard provisions development process? Will external audiences resist the draft standard provisions development process? Will the draft standard provisions development process attract political Presentation of draft Project Plan for endorsement, including endorsement of the scope. Regular updates on the progress of the project Presentation of draft documents for endorsement prior to release for informal comment and the initiation of the formal planning directive process 22

23 Target Audience What This Audience Might Think Consultation Method interference? Stakeholder consultation has not been adequately undertaken I do not agree with the input provided by stakeholders The draft standard provisions have not been developed in accordance with the Project Plan Project Team May delay progress The timeline is not achievable Stakeholders are resisting the development of the draft standard provisions External audiences are actively disrupting the draft standard provisions development process Commissioners and management are not providing adequate support, resources and feedback More time is needed to resolve issues Collaboration of ideas during the drafting project output documents Establishing realistic timeframes that are achievable Strategy Tailor messages to meet the needs of the different audiences. Establish an Advisory Committee with members from the key industry groups with an interest in multiple dwelling developments. Establish Terms of Reference for the Advisory Committee to ensure that members meet with a clear purpose and are aware of their role and responsibilities. Invite key metropolitan councils to participate in a focus group and assist in developing the draft standard provisions. Obtain their agreement to participate in a constructive and timely manner. Invite Councils and other stakeholders to become involved in the draft standard provisions development process prior to the formal planning directive assessment process. 23

24 Conduct stakeholder consultation in an open and transparent manner. Set meetings well in advance to ensure the availability of stakeholders and allow sufficient time for the consideration of issues. Represent the responses provided by stakeholders in a respectful and objective way. Consultation Action Plan Target audience Communication method & Action officer/s When content Advisory Committee Agreement on scope of draft Sandra Hogue Feb 2012 standard provisions Executive Commissioner Agreement on scope of draft Marietta Wong Feb 2012 standard provisions Minister Agreement on scope of draft Greg Alomes Feb 2012 standard provisions Planner s Focus Group Workshop issues and scope Sean 16 Mar 2012 McPhail/Marietta Wong/ Sandra Hogue Advisory Committee Present draft Project Plan for Sean McPhail 26 Mar 2012 endorsement and outcomes of workshop with planner's focus group for noting Focus Group(s) Workshop on draft standard Sean 19 Apr 2012 provisions and implementation options McPhail/Marietta Wong/ Sandra Hogue/Planning Consultant Advisory Committee Present draft standard provisions & discussion paper Sean McPhail 7 June 2012 Commission Local Councils/Stakeholders Present draft standard provisions, supporting information and recommendations for implementation Invite stakeholders to informally comment on the draft standard provisions & Marietta Wong/Sean McPhail 18 June 2012 Commission June/July

25 Consultation Action Plan Focus Group(s) Advisory Committee Commission Minister Minister supporting information Workshop draft standard provisions and supporting information with industry Present final draft standard provisions & supporting information for endorsement Present final draft planning directive including standard provisions & supporting information for endorsement Commission forwards draft planning directive to Minister Directs the Commission by letter to undertake an assessment Sean Early July 2012 McPhail/Planning Consultant Sean McPhail Mid Aug 2012 Marietta Wong/Sean McPhail 3 Sept 2012 Greg Alomes Sept 2012 Minister/Greg Alomes Late Sept 2012 Risks Risk Impact on objectives Mitigating strategy (significant/limited/variable) Councils concerns significant Provide an opportunity for councils to engage in a open & inclusive manner & with sufficient time to comment Invite key metropolitan councils to be involved through a focus group and assist in the development of the draft standard provisions Other stakeholders concerns variable Provide an opportunity to participate (Note: some stakeholders might choose not to engage) Ensure that the views of other stakeholders are conveyed in an honest, open & respectful manner Ensure the Advisory Committee includes members from a range of interested provisions and industry groups. 25

26 Commission concerns Advisory Committee concerns Project Team concerns limited limited limited Ensure that Commissioners are kept informed & are provided with opportunities to raise and discuss all relevant issues at appropriate times Ensure that the Advisory Committee is kept informed & is provided with opportunities to raise and discuss all relevant issues at appropriate times The Commission & EMT will ensure that Project Team members are effectively & adequately supported and resourced Project Team to seek assistance from the Advisory Committee, EMT & Commission as required 26