TED Tender Electronic Daily

Transcription

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2 TED Tender Electronic Daily Supplement to the Official Journal of the EU (OJ S) Heavily governed and regulated: concession contracts, public procurement, water, energy, transport, postal services, and defence field Free & mandated access to EU business opportunities Close to half a million notices per year (95% Approx. by member states) Standardised opportunity structure, reasonably simply to navigate, and extract data from.

3 TED Features Browse - Opportunity, Sector (CPV), Place of Delivery (NUTS) and other contract information Search function enables you to save up to 25 search profiles & alter preferences Automated / RSS service For example: Focus on description, date, value, insurances, risk, qualifications, & criteria:

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5 1a. General Overarching Basic Tendering Weaknesses Supporting evidence: Example: Using our knowledge and experience in the construction sector, we would be able to help influence critical decisions Example: We have an excellent track record in the delivery of past contracts Assuming Knowledge Lack of detail: Reasons for this: Unaware of the need to be prescriptive Insufficient input from different parts of the organisation Lack of understanding of the meaning of the procurer s question

6 1b. General Overarching Basic Tendering Weaknesses Tender Submissions not tailored to the Specification Misunderstanding of the fundamentals of the Tendering Process Lack of understanding of the difference between Selection / Pre-qualification Stage questions & Award Stage questions Failure to understand that answers to procurers questions are evaluated on a standalone basis

7 1c. General Overarching Basic Tendering Weaknesses Lack of attention given to Evaluation Criteria Weightings Failure to recognise and address key procurer risk items; for example: Sub-contractor & supply chain risks Lack of compliance with procurer instructions Poor tender document presentation

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9 2. Weaknesses relating to coverage of Supplier Experience & Track Record Insufficient attention given to demonstrating relevant experience Consistence and display of project date Human (or otherwise) Resources (post, during, and after). Evidence to demonstrate that past contracts have been delivered successfully Focus on communicating the experience of individuals (and evidence it)!

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11 3. Weaknesses relating to coverage of Team Expertise Inconsistent and Non-Tailored biographies of Team Members Lack of focus on the Project Roles team members are to adopt Missing core Expertise information

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13 4. Weaknesses relating to coverage of the Methodology for delivering the contract Sell the Benefits (Expertise and Experience) Focus on Process & Outcomes Risk & Quality Plans Organisational Policies (Leadership) Detail & Evidence must be provided. Don t Say It, Prove It! (e.g. Case Studies) Tell me, I forget, show me, I remember, involve me, I understand. (Originally attributed to Benjamin Frankln)

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15 5. Weaknesses relating to coverage of Project Management issues Evidencing the capabilities and experience of the: Project Manager / Management Team Policy Team Project Management tools and techniques Gantt Chart Risk & Quality Plans Checklists Ongoing Training and Investment Regular Communication (Reports & Meetings)

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17 6. Weaknesses relating to coverage of Quality & Risk Management issues Quality & risk should be considered from the very beginning Detailed approaches to quality control and quality management

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19 Bringing something different Can you teach an old dog new tricks? Do you have evidence that supports your solution over the status quo? Will your solution meet requirements? Is it innovation for the sake of it?

20 Bringing Value for Money Heart of innovating when bidding for contracts. Where to provide value for money & competitive advantages: Environment Sustainability Social Impact Employee Welfare Have your evidence ready!

21 Innovation Conclusion Innovation is meaningful in procurement maybe just not how you imagined it would be! Don t innovate for the sake of it make sure it provides value for money and is of benefit to the buyer. Have evidence ready to back up your innovation mitigate any risks. Don t forget the impacts on costs.

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23 Conclusion Tendering is a real opportunity to present a convincing Business Case to public sector evaluators: Your tender is your chance to provide evaluators with the information and evidence they need to make the decision to work with you!