JOB PROFILE 1. POSITION DETAIL. Junior Legal Officer. Operations

Transcription

1 JOB PROFILE 1. POSITION DETAIL CURRENT JOB TITLE Legal Officer JOB GRADE R PROPOSED JOB TITLE JOB CODE DEPARTMENT Junir Legal Officer Operatins DATE REVIEWED February 2017 LOCATION EMPLOYMENT STATUS Head Office: Ec Park, Centurin 12 mnths PURPOSE STATEMENT T assist the Legal Manager in drafting f legal pinins, attending and cnducting legal related wrkshps, drafting f legal guidelines, cnducting legal research and prviding rganizatinal supprt t all business units within the FPB POSITION IN THE ORGANISATION 2ND LINE MANAGER. (2 ND LEVEL). 1 ST LINE MANAGER. (1 ST LEVEL). POSITION Chief Operatins Officer (COO) Manager: Legal and Regulatry Affairs Junir Legal Officer SUBORDINATE. (1 ST LEVEL). SUBORDINATE. (2 ND LEVEL) Nne Nne Legal Officer Page 1

2 SUBORDINATE POSITIONS Please prvide jb titles f subrdinates and ttal number f emplyees per jb title (rgangram can be inserted) Nne 2. POSITION DESCRIPTION MAIN OUTPUTS AND RESPONSIBILITIES FOR THIS POSITION (Please prvide a shrt descriptin under each heading/utput) 1. Drafting legal dcuments and cntract management TIME SPENT 2. Litigatin management f internal legal matters, drafting, serving, filing and attendance t litigatin that is nt utsurced 20% 3. Cmpliance Matrix Identificatin f legislatin which impacts n the mandate f the FPB and update the cmpliance matrix Develpment and management f mnthly checklist and sign ff by unit managers 4. Review f annual, quarterly and mnthly reprts n perfrmance and risk management. Mnthly, quarterly and biannual submissin f perfrmance infrmatin, risk and audit actin reprt, 5. Prvide legal supprt t FPB business units Prvide nging legal supprt t FPB business units 15% 5% 6. Cnducting law enfrcement and staff training 7. Management f litigatin Liaise with external legal service prviders Legal Officer Page 2

3 MAIN OUTPUTS AND RESPONSIBILITIES FOR THIS POSITION (Please prvide a shrt descriptin under each heading/utput) 8. Prvide supprt t Appeal Tribunal TIME SPENT 9. Prvide supprt t the Child Prtectin Unit, attend curt and cmpile statistics in respect f all child prngraphic cases wherein the FPB invlved Legislative identificatin and review f all legislatin that are applicable t the FPB units, applicatin, legal risk analysis and prblem slutin. TOTAL 100 % 3. JOB EVALUATION CRITERIA A) KNOWLEDGE AND SKILLS FORMAL EDUCATION Cmpleted legal degree (LLB, B.Prc, B.Uris with 1-3 years pst admissin as attrney TECHNICAL/ LEGAL CERTIFICATION EXPERIENCE Certificate f admissin as attrney; 1-3 years in the legal field Litigatin experience in civil, crprate cmmercial and criminal law. Regulatry experience will be an added advantage. Experience in the Media and/r cyber law wuld be an additinal advantage. Legal Officer Page 3

4 4. COMPETENCIES COMPETENCIES KNOWLEDGE SKILLS ATTITUDES Legal research Administrative Ethical Drafting f legal pinins Advanced and cntracts cmmunicatin Fair Relevant legislatin Advanced interpersnal Independent Advanced writing Lateral thinking Planning Open mindedness Prblem slving Deadline driven Relatinship management Decisive Strategic decisin making Dedicated Analytical Assertiveness 7.5. OTHER SPECIAL REQUIREMENTS Litigatin skills: must have litigated in ppsed matters in magistrates curt at least, inclusive f drafting, serving, filing f curt dcuments Legal Officer Page 4

5 B) DECISION MAKING What are the mst regular and cmplex challenges in the jb? Decisin making prcess is t lng and utdrawn Cumbersme prcess in amending legislatin Unnecessary r extensive litigatin. Please name the resurces utilised by the jbhlder t slve prblems r make decisins, e.g. the internet, manuals, plicies, prcedures, external resurces, etc. Internet fr research Presidents created frm ther related cases Legislative research and interpretatin skills Please prvide the typical planning cycle f the jb macr as well as micr planning, e.g. macr 1 year. Als prvide examples t elabrate n the answer. Macr One year Annual wrk plan Micr Weekly Operatinal duties Hw lng will it nrmally take befre the impact f the judgement calls made by the jbhlder will be felt in the business? 1-2 days r lnger, depending n the nature f the matter the call was made n. What type f practices, prcedures, plicies, systems r utputs des the jbhlder influence r change in his/her rle as a Prfessinal/Technical cnsultant r specialist peratinal, tactical r strategic? Please apply the 60/40 rule and prvide examples t elabrate n the answer. Submissin f legal pinins 40, under prtest. It shuld be 80; Cnducting f relevant research 60 Legal Officer Page 5

6 C) ACCOUNTABILITY What type f decisins can the jbhlder take within his/her area f accuntability and what type f decisins will typically be referred t the direct manager fr sign ff? Jbhlder accuntability Daily peratinal decisins limited, and must be discussed with the Legal fficer at least. N independent decisins. Referral t Line Manager fr apprval Written legal pinins Request fr training Legal supprt Everything. D) COMMUNICATION Legal Officer Page 6

7 Please prvide examples n the cntext, range and cmplexity f subject matters being cmmunicated by the jbhlder as well as the cntext, frmat and prcess f cmmunicatin used t reach the target audience. Please refer t bth verbal and written cmmunicatin. Verbal Written Telephne Stakehlder liaisn internal nly. Meetings With relevant stakehlders- internal nly. External will require t attend in presence f legal fficer r manager MS Wrd Develpment f legal pinins Must at all times be dne under supervisin f legal fficer r manager. Sign ff required by legal fficer r manager befre dcument is circulated. General stakehlder liaisn and fllw-up independently if nly fllw-up, n advice ad hc r therwise. Presentatins Cnducting f Wrkshps nly if instructed s. Cntent will be dependent n review and apprval f manager legal and/r legal fficer. Legal Officer Page 7

8 VALIDATED BY JOB INCUMBENT Signature: Date: APPROVED BY 2 ND LEVEL LINE MANAGER Signature: Date: APPROVED BY 1 ST LEVEL LINE MANGER Signature: Date: CONFIRMED BY HR EXECUTIVE Signature: Date: Legal Officer Page 8