Benefited Staff & Administrative Recruiting & Onboarding Campus Deep Dive. November 15, 2018

Transcription

1 Benefited Staff & Administrative Recruiting & Onboarding Campus Deep Dive November 15, 2018

2 Agenda WyoCloud Benefited Staff, Administrative & Executive Recruitment o Recruitment & Onboarding Business Process Overview o HCM Requisition Demonstration o HCM Candidate Application Demonstration o HCM Candidate Progression Demonstration o HCM Approvals Notice o Training Conclusion o Recruitment Cutover Timeline o Additional Key Dates 2

3 WyoCloud 3

4 WyoCloud 4

5 WyoCloud 5

6 WyoCloud 6

7 Recruiting & Onboarding (Part 1) Create Requisition & Request approval Routed through approval workflow Review & post to career site Completes job application (including disqualification question & EEO) Screen & Track candidate status Review & Approve candidate list Manage candidate progression: Interview & Reference checks Disposition or declined or rejected candidates Approve final candidate Hiring Manager Approver Recruiter / EEO Candidate *Disposition of candidates is applicable at any point during the recruitment process. 7

8 Recruiting & Onboarding (Part 2) Create offer letter & request approval Offer routed through approval workflow Send candidate Offer Letter Accept/Refuse offer Notified of acceptance/ refusal If accepted, send second pass application to candidate Authorize background check & other screenings as applicable Submit hire for processing & kick off onboarding Hire processed into HCM Approver Recruiter / EEO Candidate Records 8

9 Benefited Staff & Admin Requisition Demonstration 9

10 Candidate Application Demonstration 10

11 Candidate Progression Demonstration 11

12 Approvals Notice Go-Live 12

13 Approvals Notice Go-Live 13

14 Training: Staff/Admin launching 11/16 Online Training in the Employee LearnCenter o Required prior to obtaining access* o Available in the Employee LearnCenter: Hiring Manager / Hiring Manager Assistant Learning Plan Office of Federal Contract Compliance Programs (OFCCP) Creating a Requisition for New Hire» Academic hire version is live now. Complete 1» Staff/Admin hire version: live November 16th.» Non-benefited hire: coming soon. Managing and Progressing the Applicant Pool Monitoring Onboarding of New Employees as a Supervisor If training was previously completed for academic requisitions, no additional training is required. Open Labs: o Schedule/Enrollment in the Employee LearnCenter o Drop in sessions to obtain 1:1 assistance from subject matter experts. *As Recruiting & Onboarding is launched directly from WyoCloud, WyoCloud Basic System Access training must also be complete. 14

15 Cutover Timeline for Admin. & Staff, and Non-benefited Key Dates for Campus Go-Live Key Task Admin. & Staff Non-Benefited Last day to initiate a Requisition in HRMS November 2, 2018 December 4, 2018 Close all Advertisements in HRMS. No longer accepting applications in HRMS. HCM recruitment live to initiate new job requisitions (post but not hire until after 1/21/19) December 1, 2018 December 17, 2019 December 3, 2018 December 10, 2019 Final Matrix sent in for review/approval in HRMS December 14, 2018 N/A Recommended last day to initiate an offer in HRMS (allowing time to route through approvals) Last day for HR/Payroll to process hires in HRMS (including Spring GA s) No processing of hires No new start dates December 17, 2019 December 17, 2019 December 21, 2019 December 21, 2019 January 1-22, 2019 January 1-22, 2019 HCM Production Live January 22, 2019 January 22,

16 Conclusion Key Dates Staff & Admin Requisitions Open: December 3 For start date after January 21 Only use HRMS if the job will have a start date prior to December 21 Last date to process all hires in HRMS: December 21 Including Spring GA s No processing of hires and no new start dates: Jan 1-Jan 21 Includes all employee groups (GA s, nonbenefited, staff, etc.) Recruitment Questions? Contact Human Resources Employment Partners: Thank you! 16