POSITION DESCRIPTION. Human Resources Assistant / Coordinator. As per employment contract

Transcription

1 POSITION DESCRIPTION Specific Position Title: Award: Award Classification: Department Responsible to Human Resources Assistant / Coordinator Victorian Public Health Sector Managers & Administrative Workers EBA As per employment contract Human Resources Director of Corporate Services Purpose of the Position The HR Assistant/Coordinator is a vital member of the support services team. The responsibilities encompass assisting payroll, managers and employees on a daily basis as required. It involves working closely with relevant industrial and legislative requirements/documents and having a sound knowledge to provide advice to others. Key Result Areas Key result areas underpin our Strategic Direction to include: We Surpass Your experiences in our care will be safe and the highest quality it can be We Connect Our collaborations, partnerships and relationships are vital to our success We Learn Our skilled team are the heart of our organisation, they are dedicated to lifelong learning We Create Discovering and developing innovative solutions is our way of delivering our best. We are Responsible We work hard to meet or exceed expectations, we comply with what is required of us Organisational Relationships 1. Internal Relationships All PDH Divisions, Departments and Clinics 2. External Relationships All visitors and patients to our health service Page 1 of 5

2 Essential Key Selection Criteria 1. Academic/Specialist/Trades Qualifications/Registrations: 2. Work Experience & Skills: a. Demonstrated Administrative experience b. Demonstrated high computer literacy with data entry skills c. Ability to determine priorities, multi-task and organise workload effectively and efficiently 3. Personal Qualities & Behavioural Traits: a. Striving for a high standard of excellence with work processes and outcomes. b. Striving for high customer satisfaction with a helpful and friendly attitude when interacting with internal and external stakeholders c. Being respectful, approachable and team oriented, building strong working relationships and a positive work environment d. Taking ownership of your work, doing what is needed without being asked and following through when required. e. Being receptive to feedback, willing to learn, embracing continuous improvement 4. Workplace Competencies & Recommended Learning: a. Ability to use a variety of computer software programs b. Ability to adopt workplace wellness principles ensuring mental and physical self-care c. Ability to demonstrate PDH values and mission in daily practice Desirable Key Selection Criteria 5. Academic/Specialist/Trades Qualifications/Registrations: a. Human Resources qualification 6. Work Experience & Skills: a. Experience working in Human Resources b. Knowledge of relevant Enterprise Bargaining Agreements 7. Personal Qualities & Behavioural Traits: 8. Workplace Competencies & Recommended Learning: References Fair work Enterprise Bargaining Agreements/Awards Worksafe Victoria Page 2 of 5

3 Definitions Used to Quantify Frequency of tasks / demands PHYSICAL DEMANDS Discipline: Administration Shift work - Rotation of Shifts Day, Afternoon Sitting Remaining seated to complete tasks Standing Remaining standing without moving about to perform tasks Walking on various surfaces; internal & external Lean Forward / forward flexion from waist to complete tasks Trunk Twisting turning form the waist to complete tasks Kneeling remaining in a kneeling position to complete tasks Squatting / Crouching Adopting these postures to complete tasks Leg / Foot movement to operate equipment Climbing Steps / ladders Ascending / descending steps / ladders Lifting / Carrying Light lifting / carrying < 5 KG Moderate Lifting / Carrying 5 10 Kg Heavy Lifting / Carrying Kg Transfer and movement of patients using lifting devices Push / Pull of equipment / furniture Light push / pull forces less than 10Kg Moderate push / pull forces Kg Heavy push / pull forces > 20Kg Reaching arm fully extended forward or raised above shoulder Head / Neck Postures Holding head in a position other than neutral Sequential Repetitive actions in short period of time Repetitive flexion and extension of hands wrists and arms Gripping, holding, twisting, clasping with fingers / hands Screen based work Using computer, Keyboard, Mouse Sensory Demands Sight Use of sight is integral to tasks completed each shift Hearing Use of hearing is integral part of work performance Touch Use of touch is integral to tasks completed each shift Psychosocial Demands/ Occupational exposure Observation Skills as related to position Problem Solving as related to position Attention to Detail as related to PDH standards Working with and supporting distressed individuals and families Dealing with aggressive or uncooperative individuals Dealing with Unpredictable Behavior Exposure to Distressing or vicarious situations FREQUENCY N/A NA % time in this position % time in this position % time in this position 0 15 % time in this position Not Applicable Page 3 of 5

4 Duty List HUMAN RESOURCE COORDINATOR Type Procedure Approved by Director of Corporate Services Department Corporate Services Service Human Resources PURPOSE To provide staff appointed to a position details of the inherent requirements and or duties of the position. TARGET AUDIENCE PDH staff appointed to a position as per position statement POLICY / PROCEDURE / GUIDELINE Procedure Duties: Coordination & implementation of new employees documentation Organisation and creation of employee contracts Maintaining HR documents and personnel files Monitoring & working with Departmental Managers to ensure police checks, WWC Checks, staff appraisals, mandatory training and Registrations are kept up to date Creating Position advertisements and managing applications Administrator of HR Self Service Application for Portland District Health employees Organising interview schedules, questions and feedback Prepare and submit Visa applications for over-seas employees Assist in reviewing and amending HR policies for presentation to Executive Team Maintain and facilitate new staff orientation program & forms Prepare and present monthly HR data/statistics for Executive Team/ Department Managers Review and advise payroll of classification reviews/progressions, probation dates, end of contracts, etc Coordination and implementation of PDH staff & volunteer reward and recognition program Implement, where necessary, EBA reclassification and updates for organisation Liaise with Industrial Relations Manager and assist as required Complete ICT set up for new employees Input sick leave certificates, complete payroll reversals and answer payroll queries as required Update and create work area positions, and maintain organisational structure within payglobal Page 4 of 5

5 Complete certificates of service for terminated staff Provide ongoing assistance and training to managers with PayGlobal and HRSS issues Undertake special projects relating to HRM as requested by the Director of Corporate Services or IR Manager Relieving for Workcover Coordinator, as required. Other duties as required. DEFINITIONS / ABBREVIATIONS Duty List A list of the main tasks (inclusive of the inherent requirements) of the position. EVALUATION This document will be reviewed in the event of a change to position duties, prior to advertising for a new position or within 3 years. KEY ALIGNED DOCUMENTS Occupational Health & Safety Policy Recruitment and Selection Policy KEY LEGISLATION, ACTS & STANDARDS ACHS EQuIP National Standards Aged Care Standards Fair Work Act 2009 REFERENCES AUTHORS / CONTRIBUTORS Name Position Review date Rebecca Skaer HR Coordinator Jan 2018 Procedure established ( ) Page 5 of 5