Checklist applicable to the supplier or subcontractor and Score

Transcription

1 Checklist applicable to the supplier or subcontractor and Score 1. Company Organization Weight 1.1 Is it established as a legal entity, in conformity with the Brazilian legislation?. Child labor Weight.1 In case of employees below 16 years old, was an apprenticeship agreement entered into in conformity with the legal requirements? (infractions of these questions will be considered as Critical nconformity). Forced or Slave-Similar Labor Weight.1 Is there any evidence of lack of forced / slave-similar labor? (infractions of these questions will be considered as Critical nconformity)

2 . Is there any evidence of lack of any type of loan of amounts or retention of personal documents in exchange for the provision of labor? (infractions of these questions will be considered as Critical nconformity). Is there any evidence of free circulation of employees? (infractions of these questions will be considered as Critical nconformity) 4. Irregular Foreign Labor Weight 4.1 Is there any evidence of lack of irregular immigrant labor? (infractions of these questions will be considered as Critical nconformity) 4. Is there any evidence of lack of foreign worker without expired RNE or Siapro? 5. Minors in the Work Environment Weight

3 5.1 Is there any evidence of the presence of minors below 16 years old in the work environment? 6. Housing Weight 6.1 Does the employer offer training to its employees or part of the employees, in conformity with the legislation? / 6. Is there any evidence of lack of housing for the employees at the same address as the shop? 6. Is there any evidence of dormitory in conformity with NR 4 and the labor legislation? 7. Freedom of Association Weight 7.1 Is there any evidence of lack of intimidation in relation to the right of free association and the right to the collective bargaining agreement? 8. Discrimination Weight 8.1 Is there any evidence of lack of discrimination due to age, ethnic group, gender, sexual orientation, group, religion, politics or another specific reason? 8. Is there any evidence of lack of pregnancy tests when hiring a female employee? 8. Does the pregnant employee receive differentiated treatment according to her personal needs 9. Abuse and Harassment Weight

4 9.1 Are there complaints or evidence of any type of harassment in relation to employees taking into consideration the company's hierarchy? 9. Is overtime made with the consent of employees? 10. Occupational Health and Safety Weight 10.1 Work Conditions and Infrastructure Does the facility not pose risk to work conditions (cracks, holes, serious infiltrations)? Are the internal areas designed in such a way that the use of temporary facilities is not verified? Are the company's areas in good sanitation and cleaning conditions? Is there filtered and/or mineral water available for the employees? 75% Are the electric installations appropriate? Are the areas that represent electric risks identified pursuant to the NR - 10? Does the place have a ventilation and/or climatization system appropriate to the tasks performed in each process stage? 10. Restrooms

5 10..1 Do the locker rooms / restrooms have appropriate ventilation? Are the restrooms equipped with toilets, including seat and lid? 10.. Are there sufficient toilets in relation to the number of employees? Are the restrooms equipped with personal hygiene products: toilet paper, liquid soap, hand paper towels or another hand drying system and trashcan with lid? Are the restrooms / locker rooms separated by gender with identification at the doors? In case of need for a locker room, are sufficient lockers provided for the individual storage of belongings in relation to the number of employees? Are the lockers in good conservation and cleaning conditions? Canteen Are meals eaten at the company? / 10.. Does the company offer a canteen? / 10.. Is the canteen clean and with no food waste? Are meals and dishes/pans stored and/or kept appropriately? Is the canteen ventilated? Are meals prepared separately from the production area?

6 10.4 Health and Safety Does the company establish technical and legal requirements upon the installation, maintenance and operation of boilers and pots under pressure in conformity with NR - 1? Are the machinery, equipment, elevators, tables and chairs in satisfactory health and safety conditions, without adaptations? Does the company have and follow the recommendations from the PPRA (Environmental Risk Prevention Program) defined in conformity with the requirements from NR 09 and updated (annually)? Does the company have and follow the recommendations from the PCMSO (Occupational Health and Medical Control Program) defined in conformity with all requirements from NR 07 and updated (annually)? Is the ASO (Occupational Health Certificate) updated and does it contemplate all tests set out in the PCMSO for the functions taken into consideration? Is the CIPA (Internal Accident Prevention Commission) established in conformity with NR - 05? In cases of lack of need of the CIPA, is there a representative from the company responsible for occupational health and safety matters? Does the company show the minimum conservation and comfort requirements at the buildings in conformity with NR - 08? Does the place offer seats for continuing work where the worker can work on a seated position? Do the seats used at the work stations satisfy minimum comfort and ergonomics requirements (NR - 17)? Are the lights appropriate for the performance of activities? 10.5 EPIs Is there any evidence of situations where the worker is exposed to dangerous situations, without the appropriate protection?

7 10.5. Does the place offer appropriate EPIs, with CA (Certificate of Approval), made available and replaced when necessary (in case of damage or misplacement) in conformity with NR - 06, to its employees and does it have an EPI delivery form, duly signed? Are all workers aware of the appropriate use, storage and conservation of EPIs? 10.6 Handling of Chemical Substances Are the FISPQs (Chemical Substance Safety Identification Form) updated and available for employees who handle chemical substances, in conformity with Decree 657/98? In case of leaks or accidents involving chemical substances, are the employees instructed and do they have the resources necessary to adopt the measures set forth in the FISPQs? Are flammable and hazardous substances stored in an appropriate area and manner? Are flammable and hazardous substances within the expiration period and stored in appropriate containers? Are chemical substances handled appropriately at production? 11. Fire prevention and fight Weight 11.1 Does the company have the AVCB (Fire Department Inspection Certification) or similar document? 75% 11. Does the company have emergency exits identified and unobstructed?

8 11. Does the company have emergency signalization and lights (escape route)? 11.4 Does the company have fire extinguishment equipment under appropriate conservation and validity conditions and in sufficient number, duly identified and unobstructed? 11.5 Does the company have a trained fire brigade and conduct regular evacuation simulation tests? 1. Monitoring and Documentation Weight 1.1 Does the company have an updated GFIP form containing the name of all employees? 1. Is there any evidence of the use of invoices? 1. Is there any evidence of the lack of abusive disciplinary practices? 1.4 Is there any evidence of licenses for acquisition of controlled products (Federal Police, Civil Police or Army)? 85% 1.5 Is there any evidence of the Certificate of Transportation of Environmental Interest Residues? 1.6 Environmental license? 1.7 Is there any evidence of Operating License? Is all the company's documentation updated before the Federal Revenue Service, Board of Trade and other competent bodies?

9 1.9 Is there any evidence of the compliance with collective bargaining agreements and/or arrangements? 1. Compensation Weight 1.1 Are wages, overtime, weekly paid rest, 1 th salary, paid leaves of absence, vacation pay, premiums (night shift, health hazard and hazardous duty) paid in conformity with the labor legislation and the collective bargaining agreement and the applicable local legislation? 1. Are the copies of paychecks made available to workers? 1. Is there any payroll deduction not permitted by the law or without the worker's consent? (such as, for example: delays within the tolerance limit or duly justified, duly justified absences, uniforms, EPIs, disciplinary practices, damaged parts)? 1.4 Is the overtime worked paid or compensated in conformity with the labor legislation and the collective bargaining agreement? 1.5 Are all employees registered with the CTPS? 1.6 In case the company has no employees but only partners, is this company in regular standing? In case of employees over 16 years old and below 18 years old, are the labor laws being complied with such as: non-exposure to dangerous/hazardous work, non-performance of night shift work, employment agreement as prescribed by the law? Did the company submit Debt Clearance Certificate relating to federal tax credits and the Executable Tax Debts, as well as the past six INSS forms paid? 1.9 Did the company submit a FGTS / CRF regular standing certificate? 1.10 Did the company submit the updated CAGED statement or negative RAIS?

10 1.11 Are the payments, advances or loans made in full through deposit in bank account owned by the employee? 14. Worked Hours Weight 14.1 Is the compliance with the working hours in conformity with the labor legislation and the collective bargaining agreement? 70% 14. Is the employee entitled to compare the overtime worked and the hours paid? Are the overtime and regular working hours registered in the same time card? 15. Monitoring of the Production Chain (block applicable to suppliers only) Weight 15.1 Is there a process for the selection of new subcontractors with respect to matters related to the regular work? Does the organization have any formal document signed by the subcontractors, addressing matters related to work conditions? Does the organization maintain an updated list, in electronic form, of all subcontractors with which it maintains a business relationship, containing at least the following information: record data such as corporate name, address and CNPJ; type of service performed; conditions of formalization of the place (CLT); among other relevant information? 70% 15.4 Does the organization semiannually monitor the activities of the current subcontractors in relation to matters related to regular work and monthly request a copy of the INSS and FGTS payment forms? 16. Traceability (block applicable to suppliers only) Reproving Weight 16.1 During the traceability process of orders from signatory retailers, were declared and certified subcontractors approved by ABVTEX evidenced in full?

11 16. During the traceability process of orders from signatory retailers, was the lack of one or more non-certified subcontractors approved by ABVTEX evidenced? 17. Traceability - Validation of the Subcontractor List (block applicable to suppliers only) Action Plan Weight 17.1 Is there a number of the order from the signatory associate at the NFs (shipment / return)? Such number can be: purchase order, model, internal reference, supplier reference. 17. Was the official order from the signatory associate submitted? 17. Was the return invoice (in chronological order) of all subcontractors used in the production process submitted? 17.4 Was the shipment invoice (in chronological order) for all production process stages (when outsourced) submitted? 17.5 Is the invoice date (shipment/return) lower than the date of sale to the signatory associate? 17.6 Is the number of pieces produced within the 10% margin in relation to the order made by the signatory associate (shipment x return)? 17.7 Is the number of pieces produced equal to or above the quantity sold/delivered to the signatory associate? 17.8 Is there an internal production control for those cases without outsourcing ( internal)? 17.9 Is there an internal production control (when there is internal and external production)? For those cases with triangulation, do the invoices have a corresponding tax code (CFOP 5949 or 6949 and the reference On Account and Order, not characterizing fourth-party sourcing?

12 17.11 Were the purchase invoices relating to the components that are part of the final product (insole / sole / adornments) submitted? (when the process is not made internally or by subcontractors) 17.1 Were all companies (subcontractors), that are in the same plant as the supplier, certified? 17.1 Did the company submit the tax book and/or invoice issuance system (for the past two months) for the performance of the traceability process? 18. Subcontracting of services (block applicable to subcontractors only, including those that are also suppliers - in this case, the matter refers to the subcontracted products or services only) Weight 18.1 Is there any evidence of lack of fourth-party sourcing? (Infractions of this matter will be reproving)