Contractor Portal Instructions

Transcription

1 Contractor Portal Instructions What do I need to get started? User ID and Password Basic Information about your company Information about the contract you were awarded, as well as any lower tiers Rate pages from your Workers Compensation, General Liability and Excess/Umbrella Policies, plus your Deductible endorsement (if applicable) Non-CIP Certificate of Insurance (offsite COI) and required endorsements If you do not have a USER ID, click Register Me, or watch the Video Link for more information. Your User ID will be ed to you.

2 There are a variety of How To Videos on the Home Page. Locate them on the upper right corner to learn about Enrollment, Uploading Documents, Payroll and Closeout. There is also an Inbox, where messages will appear when the Portal has been updated. You will also be able to see all of your contracts: The color-coded dots are used to indicate contract compliance. By clicking on any of the words next to a dot, a Compliance Status Report will be generated and will inform you exactly what information is missing for all categories for that specific contract. If you do not see a contract for your project on the home screen, please call the Wrap Administrator listed in the CIP Manual.

3 How to Enroll Click on the blue contract number listed as Incomplete to begin the Enrollment Process. Your enrollment is not complete until the contract status is PENDING or ENROLLED Please add all project contacts, including both the payroll and insurance contacts. Make sure to enter addresses for all. Please provide primary address information. Please use drop down menu, or enter your WC Code from your workers comp rate pages, Man Hours and Onsite Estimated Payroll. For GL ONLY Use 9999 or your GL class code.

4 All fields are required. This is your offsite policy information Please provide the insurance amount you would have paid your corporate carrier for this contract only, had you not been enrolled in the program. Remember to add your overhead & profit included in your bid amount. Check Statement Box Must be signed and dated- Click Submit. If all information has been entered correctly, Contract Status will update to PENDING.

5 How to Enter a Lower Tier Subcontractor From the Enrollment screen, click the SUBCONTRACTS button in the upper right corner. Click on Add Subcontract. You can enter your lower tier Subcontractors at any time. Lower tier Subcontractors of Enrolled or Excluded with Sub Enrolled Subcontractors MUST be Enrolled before they begin work onsite. Only Sponsors can determine who can be excluded from the CIP. All yellow fields must be entered. Until your Subcontractor(s) information is entered, they won t be able to enroll online. After each Subcontractor(s) information is added, click the box to check the Statements in this application are true and accurate to the best of my knowledge, then click Submit. If you have additional Subcontractors to enter, click Add Subcontract, to repeat the process., then SUBCONTRACTORS, and

6 How to View a Lower Tier Contract for Compliance To view any of your lower tiers status for compliance, click the box next to the contract number, and then View Subcontract. The Subcontract screen appears with the same color legend and hyperlinks as the Parent Contractor. Click on any status to generate a Compliance Status Report for details.

7 How to Enter Payroll Every Enrolled Party must submit payroll reports each month by the due date in your CIP manual via the Contractor Portal. These online reports should be submitted for all labor expended at each Project Site, including zero dollar ($0.00) payroll (zero man hours) if applicable, until completion of the work under each contract. For those Contractors performing work under multiple contracts, separate online On-Site Payroll Report Information is required for each contract. GL Only CIP Program Refer to your CIP Manual to see if the project requires you to submit payroll. 1. Start by checking the box next to the contract you want to submit payroll for, then click the Payroll link. This will bring you to the payroll reporting screen for the contract. If you are reporting for more than one contract, you will need to repeat this process from the beginning for each contract. The dates in BLACK represent payroll already submitted. The dates in RED represent payroll that is missing. 2. Please note the system looks for ALL dates to be accounted for including weekends and holidays. You must start reporting payroll as of the start date of your CIP policy. For each submission after the initial one, the start date will prepopulate with the next available date. Choose the end date by clicking the calendar icon. 3. Click into the Man Hours field enter hours. Click into the Gross and Reported Payroll fields enter Payroll dollars. The difference between Gross and Reported is that Gross Payroll can include overtime or any other benefits, and Reported Payroll is the amount you would typically report to your corporate carrier for Workers Compensation. 4. If you need to add a class code, click the blue + sign, enter the details, and the corresponding payroll. 5. Finally, input your signature name and title in the blocks provided and click Submit.

8 If your contract is in New York State, you will see Unlimited Payroll in place of Gross Payroll, and Limited Payroll in place of Reported Payroll. Please also be aware of the NYSIF Payroll Limitation Program Requirements contact your insurance agent or broker for details. Important Notes: If a Workers Compensation class code is entered that was not included in the original Estimated Payroll section of the Enrollment, a description for that class code is required before you can save the payroll report. Use Drop Down box to add class code and Description box under signature to add details. If entering a Zero Dollar payroll report (you performed no onsite labor for the month), check the No activity on this contract during this period? box and the hours/dollars will be entered as zero. If this is your final payroll, click the Is this the final payroll for this contract box. The system will lead you to the Close Out screen. See further instructions beginning on page 9. After all required information is submitted, click Submit. Once Payroll has been submitted, you cannot make any further changes online. If you need to make a correction, please contact the Wrap Administrator listed in the CIP Manual.

9 How to Upload or View Documents You can upload any documents required for program compliance directly to the Contractor Portal. The Contractor Portal also allows you to view ALL documents sent to you from the CIP Administrator, including your onsite Certificate of Insurance. You can also view/download a copy of your Workers Compensation Policy, as issued by the CIP Insurer (if applicable). To Upload Documents: Click the box next to the contract number, then click Documents. This brings you to the Document Upload Center. Choose the type of Document you are uploading, browse for your file (must be.pdf), then select Upload File. Once uploaded, you will receive a message File uploaded successfully and the file will appear in the Document List. To View Documents: Click the document file hyperlink, and a.pdf will open for you to view, save or print.

10 How to Close Out a Contract You can land on the Close Out screen either from selecting Is Final Payroll in the Payroll Section, or from the Home screen by selecting the contract number you wish to Close Out, then clicking Close Out. Once the screen has populated (confirm the contract number shown is the one you want to close out): Enter the last date worked on the Project Enter your signature Enter the Final Contract Volume (CV) Confirm your Payroll Totals, click Refresh Payroll if any was recently entered Click Submit an will be sent to your Parent Contractor to confirm your contract can be closed

11 How to Run Reports Click Reports on the left side of the Home Screen: Click the type of Report you want: Enter your Search criteria (Project Name, Contractor, Contract #, etc.): Click VIEW.

12 Your report will appear in the open window, where you can View, Download or Export the data. Available Reports: Payroll Summary: displays a summary of all hours and payroll posted as of run date Enrollment Status: shows status of all of your current enrollments Non-CIP COI: offsite policy information Compliance Status Report: shows all categories of compliance by contract (enrollment, insurance costs, payroll, non-cip COI and close-out status) Insurance Cost Worksheet: shows verified rate based on provided information Loss Run: five year loss history (dependent on if provided by carrier) Payroll Variance Report: if insurance carrier auditor s results have been provided to the administrator, results of the audit are shown vs. what your firm posted for payroll