RETAIL LEASING CONSULTANT POSITION DESCRIPTION

Transcription

1 RETAIL LEASING CONSULTANT POSITION DESCRIPTION Position Title: Responsible To: Council Program: Retail Leasing Consultant Senior Consultant, Property Development Property Classification Level: Salaried, Level 8 Overview of Program Contribute to the creation of great places through the pursuit of new development opportunities and the promotion, management and redevelopment of Council s existing property assets Key Relationships / Interactions Internal External Staff members across the Property Program City of Adelaide (CoA) staff members across all Portfolios and Programs Elected Members Public & Community CoA Tenants External Service Contractor providers Key Stakeholders and Developers State and Federal Government

2 Primary Purpose As part of the Property Program the Retail Leasing Consultant is responsible for; To provide overall strategic retail leasing and management to the Central Market Arcade shopping centre complex. Ongoing liaison with Victoria Square Shopping Centre P/L (Under-lessor) and their agents including the current owner/centre manager with the aim of establishing a back to back leasing arrangement for traders. Act as Councils representative and be the day to day point of contact for Arcade traders and attend regular trader briefing sessions. Timely and accurate negotiation of existing and new leases including; production and execution of leases, renewals and lease reviews. Ensuring leasehold negotiations are managed professionally with the Council role as landlord represented in a positive and professional manner. Aim to maximise returns to Council from commercial tenancy negotiations. Working closely with Council Programmes and teams on negotiation of leases. Liaise with professionals including retailers, tenants, property agents, banks and lawyers. Tracking the progress of lease documentation, maintain a lease register Maintain accurate tenancy schedules and other property data through the Property Management System software platform. Preparation of monthly reports as required. Assisting with other Property Projects as required. Responsibilities The Retail Leasing Consultant is responsible for the following project deliveries: Lease, Estate and Financial Management:- Act as Councils representative and be the day to day point of contact for Arcade traders and attend regular trader briefing sessions Liaise with and be the interface with the Arcade Traders Association (including the Association President). Ongoing liaison with Victoria Square Shopping Centre P/L (Under-lessor) and their agents including the current owner/centre manager with the aim of establishing a back to back leasing arrangement for traders. Provide recommendations and conduct the negotiations relating to vacancy leasing, lease renewals and new lease rent reviews, along with other tenant negotiations required, in a timely and professional manner. Provide overall strategic retail leasing advice and management to the Central Market Arcade shopping centre complex. Participate in tenancy planning for the most efficient tenancy mix. Prepare and implement tenant retention strategies. Carry out market research identify trends and explore emerging trends. Salaried Retail Leasing Consultant October 2016 TBA - Current Page 2

3 Liaise with professionals including retailers, tenants, property agents, banks and lawyers. Manage any leasehold issue and undertake where necessary any dispute resolution process. Have input into the standard building lease document and continually review its contents for improvement. Manage lease documents ensuring all policies and procedures are adhered to throughout the legal process and any ancillary consultation process. Ensure that all leases and other documentation including Agreement to Lease and Disclosure Statement, Guarantees etc are fully executed, in place and a document register maintained to trace movement of all legal documents. Preparing documents for execution by Council. Preparation of income and expenditure budgets including property outgoings along with budget assumptions. Preparation of correspondence, reports including council/committee reports adhering to the monthly/fortnightly timetable and procedures. The preparation of monthly narrative reports including Financial data. The vacant space along with leasing programs and negotiations in hand. Details of any extraordinary expenditure and the reasons for that expenditure, and any future expenditure required. Proactively manage as key contact for the organisation, the fit out and tenancy process as the store moves into operation. Progenesis Property Management System:- Update and monitor all essential property data, into Council s property and asset management systems. Maintain accurate Tenancy Schedules by ensuring all critical lease and property data, dates, actions is accurately recorded in the property management system program. Community and Public Engagement:- Engage in and apply Council s Public Consultation process as required in accordance with statutory obligations and Council s Public Consultation Policy. Workplace Health and Safety & Additional Responsibilities Salaried Retail Leasing Consultant October 2016 TBA - Current Page 3

4 All employees are also responsible for; Complying with the Local Government Code of Conduct for Council Employees at all times. Supporting the application of and demonstrably engaging in the CoA s Equal Employment Opportunity, cultural diversity and ethical practice policies. Taking reasonable care to ensure their own safety and not placing others at risk by any act or omission. Attending WHS training and following instructions and advice provided. Complying with the requirements of the CoA WHS management system. Using and caring for equipment, including personal protective equipment, as instructed. Not intentionally or recklessly interfering with or misusing workplace equipment and supplies in a manner that could adversely affect health, safety or welfare in the workplace. Salaried Retail Leasing Consultant October 2016 TBA - Current Page 4

5 Selection Criteria Candidates should ensure that their application clearly demonstrates their ability to meet the Criteria detailed below. Qualifications People Management Financial Skills & Acumen Technical Knowledge & Experience Project Management Innovation & Initiative Resource Management & Decision Making Professional Development Customer Commitment & Integrity A tertiary qualification in Business and/or Property related discipline and/or /or commensurate demonstrated experience in lieu of formal qualifications. Demonstrated ability to communicate with and assist people in order to manage work and resources across a range of projects and in a manner that supports professional development. Ability to liaise successfully with tenants and external business partners to ensure the Corporations interests are adhered too. Demonstrate leadership qualities with the ability to promote teamwork and high productivity amongst staff. Display an ability to perform duties without supervision and to work under pressure. Ability to provide input into budgets for Corporation managed properties and monitor budgets of income and expenditure. Will have proven experience in Commercial Real Estate Leasing and Management or similar service industry. Experience in real estate and leasing procedures. Knowledge of Property Management practices and Acts, regulations and legislation including knowledge of current Human Resources, OHS&W and financial management practices, obligations and associated legislation and regulations. An understanding of basic project management principles which underpin the timely development of strategies, projects and programs and assist in cross functional collaboration. Experience in applying/managing best practice business principles and practices to the development and delivery of strategies, development plans, initiatives, programs, policy and procedures for the management of major development initiatives, and monitoring and reporting on outcomes. Ability to effectively utilise allocated resources which includes planning, delegating and prioritising. Ability to prioritise and be flexible when responding to changing priorities and demands. A commitment to ongoing professional development and continuous learning. A commitment to internal and external customers demonstrated through the provision of timely, reliable and expert advice on matters within the area of responsibility. Desirable Desirable Salaried Retail Leasing Consultant October 2016 TBA - Current Page 5

6 Collaboration & Communication Administrative Skills Act with professional integrity and innovation in the management of properties, and in dealing with internal/external tenants, contractors etc. Ability to relate and work successfully with a wide range of people including senior management, general public, which supports a sound customer philosophy. Demonstrated ability to work within a team environment as part of a successful and high performing team. Sound knowledge of Microsoft Office, Excel & Access, Property Management and Asset Management Systems. A thorough understanding of practices, procedures and outcomes required of a records management system. A high level of organisational and time management skills. An awareness of WHS issues, standards and actions in the workplace. Government Experience Experience working in a government environment. Desirable Salaried Retail Leasing Consultant October 2016 TBA - Current Page 6

7 Our Values Our values will guide us towards becoming a stronger, more effective organisation with a positive and mutually beneficial work environment for everyone. Achievement Deliver what matters Ensure clarity of direction and unity of purpose Inspire excellence and strive for outstanding results Collaboration Work together to build successful teams and partnerships Be open, inclusive, and share knowledge Seek, provide and act on feedback Customer Commitment Know your customers and put them first Listen to and understand customer needs Be responsive, close the loop and deliver on promises Integrity Own your actions, successes and mistakes Act with transparency, honesty and respect Do what you say you will do Innovation Look for ways to improve and create positive change Think broadly and take a wider viewpoint Be responsive to new ideas and opportunities Salaried Retail Leasing Consultant October 2016 TBA - Current Page 7

8 Special Conditions Performance will be based upon the delivery of the agreed goals recorded in your Performance Review documentation. Some out of hours work may be required in order to meet the requirement of the role. Physical Demands The below table summarises the physical demands of this role. Task Work Area Physical Demand Rating Office Workstation Various Very Light Work The below table summarises the physical demands of this role. Physical Demand O F C Description FCA Notes Sitting Ergonomic adjustable chair Standing Walking Accessing folders, p/copier, talking to others Meeting with others, moving between rooms Climbing Option to take the stairs Bending Reaching down to low shelves, p/copier Squatting Reaching down to low shelves, p/copier Gripping Mouse, stationery, phone Forward Reach Typing, using the mouse, phone usage Lift Light items, folders, paper and documents Carry Short distances within the building /office O = Occasional (1 33%), F = Frequent (34 66%), C = Constant (67 100%). Critical Range of Motion: Shoulder to 90 flexion. Lift Capacity: Up to 2kg (ream of paper). Push / Pull Force: N/A Shift Duration: 8am till 4pm Environmental Factors: Indoor. Carpet in most offices. Lift access in most buildings. Task Rotation: tasks are varied by the worker. Pause exercises, stretches and standing up are self-directed by the worker. Workers can alternate sides with the computer mouse. Breaks: 0:15 minute tea break, 0:30 meal break PPE: Office attire and appropriate footwear. Salaried Retail Leasing Consultant October 2016 TBA - Current Page 8

9 Agreement This Position Description is only descriptive of the type of duties to be undertaken by your during your employment and you accept the Corporation may require you to carry out any duties which are within your skills and competence. ** Electronic Offer** By accepting your letter of offer electronically you are agreeing to the work profile / job description attached to your offer. Manager / Team Leader Signature Date / / Manager / Team Leader Name Employee Signature Date / / Employee Name Salaried Retail Leasing Consultant October 2016 TBA - Current Page 9