Please download the Fundraising Officer Application Form and Equal Opportunities Monitoring Form at

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1 19 April 2018 Dear Applicant Re: Fundraising Officer Thank you for your interest in the above position at Polka Theatre. In order to help you with your application, please find enclosed a job description (including background information on Polka Theatre), person specification and terms of employment. Please download the Fundraising Officer Application Form and Equal Opportunities Monitoring Form at All candidates should submit a completed Application Form including the contact information for two referees, one of whom should be your present or most recent employer. You should also indicate whether we can contact this person prior to offering the successful candidate the job. To apply please return the completed Application Form along with the Equal Opportunities Monitoring Form by to development@polkatheatre.com or by post to Job Applications - Fundraising, Polka Theatre, 240 The Broadway, Wimbledon, London SW19 1SB. Application deadline: Tuesday 8 May, 2018 at 5pm We regret we are unable to acknowledge receipt of applications. If you have not heard from us within three weeks of the closing date, please assume your application has not been successful. Thank you for your interest in working for Polka and we look forward to hearing from you. Yours sincerely Amanda Cropper Capital Campaign Director Amanda@polkatheatre.com Polka Theatre, 240 Broadway, Wimbledon, London SW19 1SB Box Office +44 (0) Registered charity no

2 APPLICATION GUIDANCE NOTES Job Description and Person Specification Please read the following job description and person specification carefully. You should ensure that you meet all the essential criteria before submitting an application. The supporting statement is an important part of the application as it is your opportunity to explain why you want the job and what makes you a suitable candidate. It is important that you provide us with clear examples that demonstrate you possess the knowledge, skills and experience required for the job. Shortlisting will take place as soon as possible after the closing date and will be carried out by at least two people. When shortlisting, we will be making an assessment of how closely your application meets the selection criteria set out in the person specification. Data Protection The information given on the application form will be used to create a shortlist for interviews. Any data about you will be held securely with access restricted to those involved in the recruitment process. The application form will be kept on file for a maximum of six months and then destroyed. Any applications received after the closing date will be discarded immediately. Should any job opportunities arise in the future for which we think you may be suitable, we may send you details about the vacancy. In addition, we may contact you in the future for feedback on our recruitment procedures. Equal Opportunities Polka Theatre strives to be an Equal Opportunities employer. The aim of our policy is to ensure that no job applicant or employee receives less favourable treatment on the grounds of gender, class, race, colour, nationality, ethnic origin, marital status, sexual orientation, age, physical disability, trade union activity, political or religious belief. Selection criteria and procedures are kept under review to ensure that individuals are selected, promoted and treated on the basis of their relevant merits and abilities. All employees are required to comply with and actively promote this policy. Please let us know if you require special arrangements for interview - contact Amanda Cropper on or amanda@polkatheatre.com so that suitable alternatives can be discussed.

3 FUNDRAISING OFFICER - JOB DESCRIPTION Hatch Polka s co-production with The Royal Opera The Borrowers new production for ages 5-11, adaptation by Charles Way POST: REPORTING TO: TERMS: SALARY: FUNDRAISING OFFICER Capital Campaign Director Full-time, permanent post 20,500-23,500 per annum (subject to experience) Polka Theatre is a leading UK theatre for children aged 0-12 years. Thanks to early support from the Arts Council and other funders, Polka is on track to raise the necessary funds for the first capital redevelopment in our 40-year history. This is an exciting time of transition and renewal for Polka. We are seeking a highly motivated individual, who is looking to develop their career in fundraising and gain broad experience across several fundraising disciplines. The role supports the Capital Campaign Director and Development Team across primarily capital, but also revenue fundraising and offers the opportunity to own specific aspects of Polka s fundraising activity. About Polka Polka Theatre is a rare and special place. We are a leading UK theatre and one of just a handful of venues dedicated to children. Since opening our Wimbledon home in 1979, over 3.5 million children and their families, teachers and carers have experienced magical live theatre, often for the very first time, alongside letting their imaginations take flight in our indoor and outdoor play spaces. Polka is an Arts Council National Portfolio Organisation and has long been at the forefront of developments in theatre for children and in Creative Learning enjoying an international reputation for the quality of our work, which regularly involves collaborations with leading writers, theatre companies and organisations such as the Royal Opera House. We have particular expertise in Early Years theatre. We have championed the involvement of children in the creative process, and inclusivity and accessibility have been central to our mission from the outset. Polka s Mission: To give as many children as possible, from all backgrounds, the opportunity to experience thrilling, innovative, world-class theatre and creative learning opportunities in a welcoming space that they can call their own. Home to work that consistently respects and challenges its young audiences The Guardian The place to be for children s theatre ayoungertheatre.com For more information about Polka please visit

4 FUNDRAISING OFFICER MAIN RESPONSIBILITIES Assist the Capital Campaign Director (p/t) with the implementation and management of Polka s Capital Campaign and the Head of Development (f/t) and Senior Fundraising Manager (p/t) with the delivery of revenue fundraising strategies Help develop, secure, monitor and manage donor relationships, particularly business and individual supporters Assist with the planning and delivery of fundraising and donor cultivation events, including liaison with volunteers PRINCIPLE TASKS Prospecting, supporter cultivation and management Manage the day-to-day administration of the Capital Campaign: maintaining prospect and donor records on Polka s Spektrix database, taking minutes, processing daily post and to be the first point of contact for telephone enquiries, including from Polka Members Assist with researching prospects and monitoring prospect lists Prepare and maintain effective and regular communications with Capital Campaign prospects, donors and Polka Members and offer the highest levels of customer service Support Polka s Capital Campaign Champions with prospect cultivation and donor management Help to create compelling case for support proposals and collate funder reporting Steward Polka s funders as required ensuring terms & conditions and deadlines are met and that colleagues support stewardship requirements Monitor and help maintain the effectiveness and profile of the public capital fundraising campaign Ensure the security of personal prospect and donor data and managed in line with the latest GDPR guidance and Polka s Privacy Policy. Events Working with the Capital Campaign Director, Head of Development, Capital Gala event agency and Polka s volunteer event organisers ensure the effective planning and implementation of cultivation and fundraising events including: o Venue identification o Event costing o Sourcing prizes o Preparation of guest lists and briefing notes o Budget management and donor acknowledgement and follow-up General Have a comprehensive understanding of Polka s redevelopment plans and how they will benefit our audiences Attend Polka productions and Creative Learning activities and be aware of the work of the Theatre s other departments Take an active part in communicating and co-operating with other staff and departments Follow Polka s guidelines, procedures and policies in relation to financial management, personnel records and our Equal Opportunities Policy Be aware of, and comply with, the rules and legislation pertaining to Health and Safety at work Attendworking groups, committees and external networking meetings as might from time to time be required for the fulfilment of departmental and/or company aims. Other Activities, Responsibilities The post-holder will occasionally be required to work on events outside of normal working hours and will be required to undertake other activities (commensurate with the overall purpose and status of the post) as requested by the Capital Campaign Director to deliver Polka s fundraising strategies.

5 PERSON SPECIFCATION Essential At least one year of fundraising experience (ideally in the cultural sector) Well organised, with excellent administration, IT & numeracy skills Keen attention to detail Strong research skills Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook) Excellent writing, verbal communication and presentation skills Team player with a positive, enthusiastic approach and passion for Polka s work Demonstrable skills in engaging with a range of stakeholders at a variety of levels Experience of using CRM databases eg Spektrix, Raiser s Edge, Access Desirable Two years or more working in a fundraising position Direct experience of fundraising or development work for a theatre or an arts project Previous experience in the administration of a capital or large fundraising project Experience of working with volunteers Salary: Contract: Hours: Holiday: 20,500 to 23,500 per annum (depending on experience) This is a permanent, full-time position, subject to a three-month probationary period. Starting June 2018 (date to be agreed with the successful candidate). A normal working week for this position will be 40 hours from Monday and Friday 9am to 5pm. 28 days per annum including statutory public holidays On completion of the three-month probationary period, the post holder is entitled to take holiday accrued on a pro rata basis. Notice Period: One month by either party during the probationary period and two months thereafter for both employee and employer. Closing date for applications: Tuesday 8 May 2018 at 5pm First interviews: Thursday 10 May Second interviews: 18 May Start Date: June Date to be agreed with successful candidate.