Francis Howell School District Strategic Plan Update January 21, 2016

Transcription

1 Francis Howell School District Strategic Plan Update January 21, 2016

2 Mission Preparing students today for success tomorrow Vision Every student will graduate with college and career readiness skills 2

3 Values Provide a consistent and comprehensive education that fosters high levels of academic achievement Operate a safe learning environment for all students Recruit and retain a high quality staff Promote parent, community, student and business involvement in support of the school district Ensure fiscal responsibility Develop responsible citizens Operate as a professional learning community Make appropriate use of technology 3

4 ACADEMICS 4

5 Achievement Goal Earn 100% of APR points and earn accreditation with distinction. Goal Progress: TBD : Earned 98.6% of APR points 5

6 Achievement Strategy Standard 3.1 will increase from 6.0 to 6.5 by March 15, Progress This standard was 6.2 across the District at the end of second quarter. 50% of walkthroughs will include QFIC 47% of walkthroughs included QFIC objectives based on quarterly objectives at the end of second quarter. walkthroughs. 50% of walkthroughs will include one 49% of walkthroughs included one additional QFIC strategy. additional QFIC strategy at the end of second quarter. 6

7 Strategy Achievement Progress 78% of students in grades 3-8 will be at or Available in late Spring above grade level reading based on the Gates. 77% of Elementary students and 70% of Baseline data established through Middle School students in ELA will benchmarks. Next benchmark is scheduled demonstrate mastery on priority for March standards. 71% of Elementary students and 46% of Baseline data established through Middle School students in Math will benchmarks. Next benchmark is scheduled demonstrate mastery on priority for March standards. 7

8 Achievement Strategy Progress 100% of priority standards targets will Priority standards for elementary superbe met for super-subgroup on subgroup are not met: quarterly tracking in ELA and Math. Math Grades K-5: 62.50% ELA Grades 1-5: 51.33% ACT composite will increase from 22.3 to Middle school data is TBD. In reviewing ACT data for the class of 2016, it appears participation rate will again increase, making the composite score gain difficult; however, no adjustment was made. Schools that are less than 90% on APR will improve by 5%. 17 of 18 schools had APR above 90%. Strategy adjusted: Schools with predictive scores less than 80% on APR will improve by 5%. 8

9 Strategy The number of drop-outs will decrease to less than 27. Achievement Progress The number of drop-outs in December 2015 was 14, which is a decrease from 19 drop-outs during the same time period in The District drop-out rate for is 0.25%. FHSD will hit target in American Government Super Subgroup. Available in Spring

10 Attendance Goal Each level will hit the following 90/90 targets: HS: 90% MS: 95% EL: 97% EC: 97.2% Goal Progress: HS is the only level on target to hit goal Daily attendance is the highest in five years District 90/90 attendance is the highest since calculation began 10

11 Proportional Attendance Rate Percentage of Students at/above 90% Attendance End of Year Final % at 90% Attendance Current Elementary Average 95.7% 95.8% 95.5% 95.1% Middle School Average 92.6% 92.4% 93.8% 93.2% High School Average 88.9% 89.5% 89.5% 90.3% District Average 92.8% 92.9% 93.1% 93.2% 11

12 Strategy Attendance Progress Schools not meeting level targets will HS: 1 of 3 at target; 2 of 2 decreased from increase the percent of students attending Quarter 1 to Quarter 2 90% of the time based on quarterly reports. MS: 1 of 5 at target; 1 of 4 increased from Quarter 1 to Quarter 2 EL: 0 of 10 at target; 7 of 10 increased from Quarter 1 to Quarter 2 12

13 Behavior Goal All schools will demonstrate a 3% decrease in ISS and a 5% decrease in OSS. Goal Progress: 55% of schools hit 3% decrease in ISS 55% of schools hit 5% decrease in OSS 13

14 ISS and OSS Data Total District YTD District ISS OSS ISS OSS , ,670 1, , ,923 1,

15 Behavior Strategy 90% of schools will meet the quarterly building SIP target connected with their behavior SMART goal. Progress 93% of schools reported being on target at the end of first quarter. FHSD will perform at or below state average on the drug and alcohol components of the Missouri Student Survey in spring The number of COCs related to drugs/alcohol for August-December in was 32 compared to 30 in The number of students who respond that they were bullied will decrease by 3% on the district student survey given in spring TBD 15

16 Climate Goal All schools will have 80% of teachers report on the building climate survey they agree or strongly agree on all 5 staff questions. All schools will have 30% of parents participate in the building parent survey. Goal Progress: 86.96% of buildings have an 80% agree or strongly agree on all 5 staff questions. Parent participation rate is a new expectation and results are TBD. At the midway point in the school year, 18 schools have completed their parent surveys, and of the 18, 15 are at a 30% or greater parent response rate. 16

17 District Staff Climate Survey Spring 2015 to Spring 2016 District Fall 2014 Spring 2015 Fall 2015 Spring 2016 Question 1 - I take pride in working at my school. Question 2 - Our staff holds high expectations for student learning. Question 3 - There are open channels of communication in our school. Question 4 - There are opportunities for shared decision making in our school. Question 5 - Our school has clear direction on how to improve student learning. 98.2% 98.0% 98.9% 98.4% 97.5% 98.8% 91.1% 88.5% 91.9% 90.9% 90.5% 92.4% 93.1% 91.1% 94.1% 17

18 Climate Strategy Schools with 2 or more questions less than 80% on spring 2015 staff climate survey will demonstrate improvement on quarterly surveys. Progress Schools with 2 questions below 80% on spring 2015 staff climate survey demonstrated gains on first quarter climate survey. The parent participation rate will increase to 30% in all schools in the school year. TBD 18

19 Climate Strategy The percent of schools meeting 90% expectation will increase in the school year. Progress TBD 100% of schools will demonstrate Student surveys have not yet been improvement on the lowest student survey administered. question. 19

20 July - December 2015 Priority Work Synthesize and analyze all data and adjust CSIP strategies Completed Review and adjust plans based on MSIP 5 adjustments from DESE Ongoing Evaluate preparation for state testing including technology and test content Ongoing Review SIPs, complete Site Visit 1, and provide feedback to all schools Completed Provide tiered support to schools based on school accountability measures Ongoing throughout school year 20

21 January - June 2016 Priority Work Prioritize academic budget and identify reductions February 2016 Identify leverage areas for improvement, draft CSIP, outline SIP admin training needs May 2016 Hold Site Visit 2 and provide feedback March 2016 Prepare information regarding building and district academic performance to support new superintendent transition February

22 FINANCE 22

23 Finance Goal Using input from financial planning session with the Board of Education, the Finance and Operations Committee will develop strategies to help ensure a fund balance of 15% through the end of FY18 to meet cash flow requirements and provide for student learning needs consistent with the District s strategic plan. Goal Progress: FY15 ending fund balance = 21.6% FY16 ending fund balance projected to be 15.4% 23

24 Finance Strategy Conduct financial planning sessions with the Board of Education. Maintain 15% fund balance through the end of FY18. Ensure adequate resources are available for programs as measured through feedback from principals during budget review process. Progress Conducted a series of meetings with the Board to review revenue and expenditure trends, and develop 5-year projections based on common goals. Completed FY16 Forecast and developed projections for next 5 years. Incorporated $4 million in personnel and non-personnel reductions for FY17. Planned budget meetings with principals to address areas of concern. Developed plans to allocate funds to address those concerns, as resources allow. 24

25 Finance Strategy Review Key Performance Indicators (KPI) benchmarking data. Progress Determined Key Performance Indicators (KPI) for each Manager and Director. Incorporated discussion of KPIs into quarterly review meetings. Added Forecast5 benchmarking tool and participated in training sessions on its use. 25

26 July - December 2015 Priority Work Transition to new fiscal year Completed all end-of-year processes Uploaded FY16 budget into financial software and provided buildings with updated budget reports Initiate FY15 External Audit Compiled necessary data for on-site visits Prepared final report for presentation to BOE in December 2015 Continue development of benchmark data using Forecast5 Trained individuals on use of reports Analyzed results to improve practices and procedures Prepare for ballot initiative Developed educational materials Presented information to community members and staff 26

27 January - June 2016 Priority Work Develop FY17 budget by June 30, 2016 Conduct meetings with budget administrators Compile budget document Conduct Budget Workshop with BOE Prepare for operating levy on the April 2016 ballot Conduct financial planning work sessions with BOE Prepare for transition to next fiscal year Complete transition to payroll interface for new substitute employee reporting system Update CAFR software to SQL 27

28 HUMAN RESOURCES 28

29 Human Resource Goal The HR department will provide high quality workforce planning and operational support to principals as measured by: 90% of building principals responding agree or strongly agree on a June 2016 survey that the HR department provides an ample supply of high quality candidates 90% of principals responding agree or strongly agree to all questions on a quarterly climate survey Goal Progress: Progress on first measurement will occur in June % of principals responded agree or strongly agree on all questions on the first quarter, 2015 climate survey 29

30 Human Resources Strategy Compile data and determine preliminary staffing plan by December 17, 2015 that aligns to finance, enrollment, and academic goals. Progress Presented staffing plan to the BOE on December 17, 2015, and BOE will consider approving the plan on January 21, Maintain a daily fill rate of 98.8% for teacher substitutes and a daily fill rate of 95% for paraprofessionals. As of November 2015: 98.5% teacher fill rate 72.1% paraprofessional fill rate 30

31 July - December 2015 Priority Work Finalize teacher evaluation plan for Develop calendar for Convened work group Fall 2015 Reached consensus on revisions BOE approval and training in 2016 Developed draft calendar Surveyed community and staff Recommended for BOE vote in December Negotiate with employee groups Concluded FHEA negotiations Scheduled support staff negotiations Develop staffing plan Presented to BOE in December 2015 Board to consider approval January

32 January - June 2016 Priority Work Conduct negotiations with employee groups Completed FHEA negotiations in December 2015 Scheduled support staff negotiations to begin in January 2016 Complete building staffing and hiring Present staffing plan for approval at January 21 BOE meeting Implement approved plan Place all employees awaiting assignment Complete hiring process for new staff Complete teacher evaluation revisions for Submit revisions to BOE for approval Provide training to teachers and administrators 32

33 COMMUNITY RELATIONS 33

34 Community Relations Goal The District will receive a grade of B or better from community members on a May 2016 survey that they feel informed about District initiatives and have opportunities to provide input. Goal Progress: Completed a district-wide communication (newsletter) Meet with seniors and parents of the community 34

35 Community Relations Strategy Identify method(s) to reach all community members. Conduct face-to-face community events. Progress Completed district-wide printed newsletter sent to 50K+ households. Planned meeting with civic organizations for February Planned district-wide Ask the District Twitter chat for March Planned and scheduled 3 Senior Breakfast events for second semester. Conduct electronic and paper survey of community. Held Board of Education meetings with 21C Task Force, Parent Involvement and Superintendent Search. Discussed the forming of a Senior Advisory Council. Scheduled for May

36 July - December 2015 Priority Work Identify and implement strategies to inform the community of District initiatives and progress Develop communication materials for tax levy (dependent on January 2016 BOE meeting outcome) Provide opportunities for community input Conduct events to engage senior community Ongoing TBD Completed Planned 3 breakfast events for second semester 36

37 January - June 2016 Priority Work Conduct community survey May 2016 Tax Levy Campaign TBD Create Senior Advisory Council February-April May first meeting in 37

38 GOVERNANCE 38

39 Governance Goal Policy Strategic Committee By June 30, 2016, policy/regulation sections 0000, 2000 and 7000 will be reviewed and approved by the Board of Education and all recommended updates to policy will be completed. Goal Progress: Completed Section 2000 Addressed all updates from Missouri Consultants for Education (policy service) 39

40 Governance Strategy Create a timeline for review and approval by September 15, Progress Completed. 100% of MCE updates will be reviewed Completed all updates received to date. and/or revised by June 30,

41 July - December 2015 Priority Work Complete review of section 2000 and begin review of 0000 and 7000 August 2015 Review and apply July MCE updates September

42 January - June 2016 Priority Work Complete review of policy section 0000 and 7000 By June 2016 approximately 75% complete Update policies with recommendations from MCE following legislative session By June

43 TECHNOLOGY 43

44 Technology Goal (not a BOE Strategic Committee) By June 30, 2016, leverage current district technologies to improve 2 district or building processes by 25%. Goal Progress: 1 st district process identified and improved 2 nd improvement opportunity identified and plan developed for implementation 44

45 Technology Strategy Compile list of potential problems or issues to be improved. Progress Discussed with Finance and HR at bi-weekly project meetings. Developed list of potential projects. Identified 2 processes to be improved; Project A - Implement Position Budgeting Project B - Utilize Employee Online for address changes Determine human and technological Reviewed system features and requirements for resources needed for selected Project A. projects of improvement by Developed plan and completed Project B October 1, 2015 for first process and December February 1, 2016 for second process. 45

46 July - December 2015 Priority Work Upgrade VoIP phone system Completed Complete wireless in all elementary classrooms Moved to 2 nd semester Upgrade district servers Completed Limited implementation of digital learning platform On Hold due to funding Investigate transitioning from Microsoft to Google for students and teaching staff Pilot team approach vs building assignments for district technicians Completed Moved to 2 nd semester for new manager to address 46

47 January - June 2016 Priority Work Upgrade district devices to Windows 10 (limited basis) January April 2016 Complete wireless for all elementary classrooms January March 2016 Implement Position Budgeting System January March 2016 Prepare for Spring Online State Assessments March May 2016 Develop transition materials for new CIO March June

48 FACILITIES 48

49 Facilities Goal (not a BOE Strategic Committee) 90% of principals will respond agree or strongly agree on a Spring 2016 survey question that the buildings and grounds adequately met the learning needs of the students. Goal Progress: Survey to be conducted in Spring

50 Facilities Strategy Be proactive in informing all schools, PTOs, and community members on the process of developing the list of capital projects to be completed. Survey building administrative teams and facility support staff members on building conditions by October Review capital needs District-wide and complete Facilities Committee report by May Prioritize needs for large scope capital improvements by May Progress Presented to Finance and Operations Committee. Updated completed projects list on District website. Met with building administrators to discuss projects. Completed survey. Met individually with each site administrator in September and October Work in progress; draft copy of report will be issued in January Work in progress; design phase underway. 50

51 Facilities Strategy Review projected enrollments at each building to determine potential facilities impact due to increases/decreases in enrollment. Continue review of safety and security procedures and equipment. Progress Reviewed building utilization at each site; no boundary changes required for FY17. Reviewed safety procedures and updated SEOP manuals. Provided monthly safety reminders to principals (ongoing). Issued protective equipment to all Facilities employees (safety glasses, gloves and visible shirts/vests). Conducted monthly meetings with all SROs (ongoing). Conducted monthly meetings with District safety committee (ongoing). 51

52 Local 1 Climate Survey Data % Strongly % Strongly Question Agree/Agree Agree/Agree March 2015 November 2015 I feel good about my working conditions 93% 100% I feel my job is personally rewarding 90% 98% I feel that the rules are enforced fairly and consistently 71% 92% I feel that there are open channels of communication between our departments and 78% 94% the schools I feel I am recognized when I do a good job 84% 94% I feel that employees outside of my job classification treat me with respect 88% 95% 52

53 July - December 2015 Updates Facilities Convene District Strategic Planning Facilities Committee and develop a revised, prioritized list of significant capital projects and ongoing capital improvements Held three meetings thus far this year Report completion projected for February 2016 Evaluate District capacity to determine desirable usage of each facility and to make necessary boundary adjustments Complete summer capital projects, including Phase I field renovations at FHN, electrical upgrades districtwide, and Hollenbeck HVAC renovation Presented to Facilities Committee at its November meeting Ongoing Completed Work with principals to develop action plans to address goal of buildings meeting learning needs of students Completed Hire and transition to new Director of Operations and Facilities Completed 53

54 July - December 2015 Updates Safety Transition safety responsibilities to new Project/Safety Manager Completed Review District safety and security procedures and update SEOP Manual as necessary Completed Comply with SB75 Active Shooter Drill requirements Completed Review and implement recommendations of School Safety Task Force Completed some of the recommendations during the school year 54

55 January June 2016 Priority Work Facilities Finalize Facilities Committee report and recommendations In progress; to be completed January 2016 Implement plan and budget for summer capital projects In progress Replace existing exterior stair at Barnwell Middle Bidding scheduled for January/February 2016 Work scheduled for early summer Develop action plans with building principals to address the goal of buildings meeting the learning needs of students In progress Principals meetings scheduled for early spring 55

56 January June 2016 Priority Work Safety Install new exterior door locks throughout the District Eight buildings complete Remaining buildings in progress Audit existing camera system In progress Report will be issued to District Safety Committee Work with District Safety Committee to refine Active Shooter Drills Agenda item for District Safety Committee Construct new entrance vestibules at FH Central High and FH North High Design phase in progress (Safety Task Force recommendation) 56

57 FUTURE CHALLENGES 57

58 Academics Middle School performance Loss of student supports Changing standards and assessments Maintaining APR Early Learning for all Staffing Reductions Financial Additional revenue to support expectations Staffing Reductions Aging technology Staff Attracting and retaining Staff Climate National Teacher Shortage Aging technology Strategic New Strategic Plan New Superintendent ESEA Reauthorization