Marketing and External Relations

Transcription

1 JOB DESCRIPTION Job Title: Location: Department: Hours: Tenure: Grade: Salary: Senior Events Officer Llandaff Campus Marketing and External Relations 37 hours per week Permanent 6AB 34,189-38,460 per annum This job description is indicative, not prescriptive, and the balance of duties will be in accordance with the contract of employment. Role Summary: This is a key post that will contribute to the ambitions of the University s new Strategic Plan 2017/ /23. The post holder will play a proactive and professional role in the Marketing and External Relations department overseeing and directing the events team to deliver high quality events on behalf of the university. The post holder will be responsible for a small team charged with the planning and delivery of a range of events from small stakeholder engagement events and dinners, public lecture series, launch events to large and complex student recruitment events that attract thousands of visitors. The post holder must possess excellent interpersonal, written, communication, negotiation and organisational skills, and display a high level of initiative in order to deliver effectively in this key role. Principal Duties and Responsibilities: Overseeing a small events team to ensure effective planning, organisation and on-the-day delivery of a wide range of events throughout the year. This will include public lectures, student recruitment events such as open days, local community events, stakeholder engagement events / visits, and staff engagement activities.

2 Responsibility for overseeing the team on a day to day basis to ensure professional delivery and an excellent visitor experience on all events. Providing input to the strategic direction and objectives of all university events, ensuring they fit within the overall vision of the institution, and ensuring that the attendees, the nature and details of the event, and the briefing and key messages given to speakers all reflect these objectives. Liaise with key internal departments and services to ensure effective use of resources and quality delivery across all event elements. Work with relevant colleagues within the department on promotion and publicity of events, e.g. through media relations, print and online material, invitations, social media, etc. Monitor an annual events budget to ensure cost-effective delivery. Produce timely and detailed event briefings for all relevant staff, including senior staff, supporting colleagues and visitors (where appropriate). Advise colleagues across the University in a consultancy capacity, so that events not directly managed by the central events team are consistently high quality. Review and evaluate regularly all events to ensure all are delivered effectively and are relevant and in line with the strategic vision of the university. Additional Information: Standard Notification These guidelines are provided to assist you in the performance of your contract. The university is a dynamic organisation; therefore changes may be required from time to time. Any changes will be made in consultation with the post-holder. The Summary of Duties and Responsibilities is not intended to be an exhaustive list of tasks performed. Other associated technical tasks are likely to be performed as directed by the line manager. It is accepted that individual staff will have a specialist skills and knowledge base in relation to the role they have been appointed to. In addition to this, Cardiff Metropolitan University expects that all staff will contribute to the vision and ethos of the university and conduct themselves in a professional, courteous and student/customer focused manner at all times. All staff should have particular regard for their responsibilities under Cardiff Metropolitan University s Equalities, Financial, Environmental and Sustainability, Human Resources and Health and Safety policies and procedures.

3 PERSON SPECIFICATION Post: Senior Events Officer Unit/School: Marketing and External Relations *Key A - Application form I - Interview T/P - Test/Presentation FACTORS Education & Qualifications Education & Qualifications ESSENTIAL AND DESIRABLE CRITERIA Educated to degree level or equivalent level qualification or equivalent work experience Qualified to HND level or equivalent in a communications / PR / marketing / journalism related field Master s degree or equivalent level qualification in a business related subject ASSESSED BY A* I* T/P* Knowledge Relevant experience and knowledge of events management Knowledge of current climate and challenges within the HE sector

4 Knowledge Skills & Abilities Excellent communication (written and oral), problem solving, organisational and interpersonal skills The ability to work under pressure to tight deadlines with a minimum of supervision Attention to detail Ability to communicate effectively with people (internal/external) at different levels across a range of organisations and settings in order to achieve desired outcomes Ability to influence colleagues, external partners and stakeholders to build networks to support partnerships Enthusiasm, initiative, commitment, creativity and drive towards task completion Ability to work as part of a team, and to lead, motivate and co-ordinate teams towards successful task completion Skills & Abilities

5 FACTORS Experience Paid/Unpaid ESSENTIAL AND DESIRABLE CRITERIA Event Management/ coordination experience Proven track record of delivering large scale multiple events to budget within agreed timescales. Experience of using an events based management system. ASSESSED BY A* I* T/P* Experience Paid/Unpaid Other Requirements Willingness to work unsociable hours, evenings and weekends on events if necessary Other Requirements Ability to speak Welsh