Senior HR Advisor (Maternity Cover) CEO1702

Transcription

1 Description Job Senior HR Advisor (Maternity Cover) CEO1702 Role Details Reports to: Head of HR Responsible for: HR Coordinator Location: Central London Hours: Full time. 35 hours a week, 9am to 5 pm, Monday to Friday Salary: 39,000 per annum Brooke Job description 1

2 HR Contract type: Fied Term maternity cover contract for up to 12 months Closing date: 22 nd November 2017 Our vision and mission Our vision is of a world in which working horses, donkeys and mules are free from suffering. Our mission is to transform the lives of vulnerable working horses, donkeys and mules around the world. We relieve their immediate suffering and create lasting change by working with people, communities and organisations. About Brooke Brooke is an international animal welfare charity working to improve the lives of working horses, donkeys, mules and the people who depend on them. We reach over 2 million working animals across Africa, Asia, Latin America and the Middle East. Our staff include vets, animal welfare eperts and advocacy and development specialists. Our aim is to equip local people with the knowledge and skills to give their horse, donkey or mule a better life. Our Values We are proud to be Brooke. We are resourceful, share new ideas and help each other succeed. Together we make change happen. Department Structure and Position of the role Departmental Structure and Position of the Role: Chief Eecutive Head of HR Senior HR Advisor L&D Manager Brooke Job description 2

3 Purpose of Role To work with the Head of Human Resources to provide a professional HR service which adds value to Brooke to support the organisation s strategy and objectives. Key Responsibilities and Duties The Senior HR Advisor is responsible for: Overall management of UK recruitment, up to senior management level, with support from the HR Coordinator Providing quality support and advice predominantly to managers and staff in the UK, but also working with HR Managers and other key staff in overseas offices from time to time Together with the Head of Human Resources, providing professional HR advice and support on a range of issues: o Employee Relations including performance management and advice, conflict resolution, policy advice, implementation and guidance o Employment legislation o HR best practice o Contracts of employment o Management of attendance o Induction o Probation o Redeployment and redundancy o Job evaluation and regrading o Benefits and pensions Recruitment Responsible for all UK recruitment, up to senior management, including implementing the recruitment strategy that supports the overall HR strategy Responsible for the recruitment budget to track and reduce recruitment costs where possible Brooke Job description 3

4 Actively work with managers on long term resourcing plans, talent management and succession plans Overseeing and monitoring the recruitment KPI s and taking corrective action if necessary JD & PS development, analysis and grading using the Croner Job evaluation system Advert design and development Empower managers to run their own effective and compliant recruitment campaigns through ongoing training to: o Write clear, concise and accurate JDs & PS s, o Write clear and compelling adverts, o Write competency based interview questions and test scenarios o Feel confident with their interview technique. o Understand the importance of timely and useful feedback to unsuccessful candidates Build effective working relationships with recruitment agencies, negotiating competitive rates and ensuring they capture and reflect Brooke s brand. Review and update the recruitment policy and associated recruitment documents in line with best practice and legal guidance. Represent the HR team on interview panels for mid- level and senior roles Investigate and implement the use of volunteers, apprentices, interns and graduates and engage communicate the benefits of such a scheme to internal stakeholders. Produce consultancy agreements Induction Carry out inductions with new line managers so that they can effectively manage their teams. Topics covered will include recruitment practices, induction, probation, performance management, absence management and learning and development. Empower managers through ongoing training and support to fully understand the importance of an effective induction for their new starters Assess the relevance of the current HR manager s induction and make recommendations for improvement. Brooke Job description 4

5 Probation Empower managers through ongoing training and support to conduct high quality probation meetings to set clear and achievable objectives Ensure the managers fully understand the importance of regular monthly probation meetings to acknowledge ecellent performance and also to address any cause for concern in a timely manner and making recommendations for support such as L&D opportunities. Identify any issues with managers conducting probation meetings and make recommendations for improvement. Management Information Responsible for overseeing the upkeep of the SAGE HR and WCN E-recruitment system to ensure records are accurate, stored correctly and destroyed when necessary in accordance with data protection regulations Payroll and Employee Benefits provision In collaboration with the Head of HR and HR Coordinator, responsible for updating the payroll spreadsheet with monthly updates such as salary changes, hours changes etc. Main point of contact for the benefits brokers, Secondsight who manage Group Income Protection, Life Assurance, Pension scheme and BUPA Health insurance. Responsible for promoting the benefits package offered by the Brooke, encouraging take up and making recommendations for change. Learning and Development Coordinate annual PDR process and produce annual L&D plan with input from the L&D manager. Provide advice, coaching and mentoring on an individual basis with line managers and staff to ensure HR policies and procedures are followed and Brooke s competency framework is adhered to. Develop and present workshops and information briefings on a range of HR related topics to managers and staff Brooke Job description 5

6 including annual PDR staff training and general HR skills. Input and support the development of the global LMS and develop HR e-learning modules. Employee Relations Develop and maintain effective and credible working relationships with SLT, Managers and staff, able to support and advise a diverse range of stakeholders on the resolution and management of a wide range of HR issues. Support managers in performance management cases in a fair, unbiased and legally compliant manner Support SLT and managers to manage redeployment and redundancy situations in a clear, fair and legally complaint manner. Provide ongoing training and support to managers to actively manage staff absence to manage absenteeism. Conduct Eit interviews and support HR Coordinator to analyse information and trends and make recommendations to address issues arising from Eit questionnaires. Together with the HR team, support managers in the effective implementation of organisation change Employment Law Identify the legal risks to managers and SLT to ensure the correct practice/procedure is followed Do an annual review following latest employment law changes, update policies, guidelines, employment contracts and forms with legislative updates in a timely manner to ensure they are compliant and fit for purpose. Provide employment law advice where possible and escalate to eternal legal advisors if necessary. Research, write and implement people management policies in line with best practice and legislative guidelines. Initiatives/Project work Initiate and/or contribute towards a range of HR initiatives and specific projects, as identified by the Head of HR including Brooke Job description 6

7 writing reports and liaising and consulting with the Senior Leadership team for effective implementation. Specific projects to include but not limited to: Work with internal stakeholders to achieve the required standards of organisational improvement and people management GDPR implementation and compliance Employee surveys and actions for improvement TOIL monitoring Policy refresh Use of Apprenticeships Use of Volunteers Be the Family liaison representative (alongside Head of HR) as part of the crisis management team Work with the L&D Manager to develop Brooke s global Learning Management System (LMS) International HR Under direction of the Head of HR, assist in improving HR processes in the Brooke s International offices to promote best practice e.g. review HR policies and terms & conditions and help to implement relevant policies developed in the UK i.e. International HR minimum standards. Assist in providing advice to international branches and affiliates on HR issues, as required. Administration General To oversee and authorise the preparation and issue of appropriate contractual documentation in relation to appointments and variations of employment, etc., including accurate and timely notification to Finance regarding pay and benefit changes Help the team with administrative support such as recruitment administration, as required. Follow the Brooke s equal opportunities statement which aims to clarify the value we place on diversity and steps we take to promote equality of opportunity for all. Brooke Job description 7

8 Perform such additional tasks as may reasonably be requested from time to time by the Line Manager. Adhere at all times to Brooke s policies and procedures Person Specification The skills, abilities, eperience and knowledge outlined below provide a summary of what is required to carry out this job effectively. They also form the selection criteria on which the decision on who to appoint will be made. Please ensure that you show how you meet the criteria outlined below in your application. Knowledge and eperience Essent ial Desira ble 1 CIPD qualified and committed to CPD Ecellent communicator; written and verbal including presentations, report writing and policy writing skills Ecellent time management skills with ability to organise own workload, prioritising where necessary and able to work to multiple deadlines and respond fleibly to changing demands Strong influencing and negotiation skills with the ability to persuade others to follow organisation systems and procedures Eperience of supporting and coaching managers through the performance management processes A thorough knowledge of current UK employment legislation, updating and implementing processes and procedures in line with best practice Ability to work independently and effectively as part of a team, willing and able to support team colleagues as appropriate 8 Highly eperienced in using HR systems such as SAGE HR, e- recruitment Brooke Job description 8

9 systems and developing global L&D platforms. Confident in developing and using new technologies. Eperience of delivering training/workshops to staff at all levels Strong IT and numeracy skills. Highly competent in using the Microsoft office suite such as Word and Ecel. Eperience of job evaluation and pay and grading Eperience of supporting staff engagement programmes i.e. employee surveys and facilitating organisation change Eperience of working within an International Charity and eperience of International HR. 14 Eperience of Staff Benefits co-ordination Our Competency Framework Brooke s competency framework translates Brooke vision, mission and values into easily identifiable behaviours that all staff are epected to demonstrate at all times. Competency Self-Management Learning Relationship Building What it means Taking responsibility for own actions, behaviours and outcomes Taking responsibility for own learning and fostering growth and development in others Creating and maintaining harmonious and constructive working relationships with others internally and/or Brooke Job description 9

10 Planning and Organising Effective Decision Making Change and Improvement Collaboration and Cooperation Communication & Influence eternally Ensuring that time and resources are utilised to best effect for the achievement of the Brooke s goals and our mission and that others are committed to agreed courses of action Making clear, informed and timely decisions that lead to effective outcomes in line with the Brooke s mission Seeking out and developing new ideas and approaches, responding positively and constructively to change and fostering a culture of continuous improvement Working respectfully, effectively and collaboratively with others in your team, across the organisation and eternally to deliver effective outcomes Communicating clearly, concisely and compellingly in a manner that is appropriate to the audience. Engaging respectfully with others both internally and/or eternally to persuade them to adopt courses of action that are in the best interests of the organisation and the animals Employee Benefits: Brooke Job description 1 Brooke has a competitive benefits package. To find out more, please 0 visit:

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