Developing Educational Programs

Transcription

1 Develping Educatinal Prgrams Cntents Develping a Call fr Speakers Selecting Learning Sessins Ntifying Speakers Evaluating Learning Sessins Develping a Speakers Bureau Offering CHHR examinatin at yur prgram Develping a Call fr Speakers Sending ut a call fr speakers is a great way t reach a wider grup f prfessinals and subjectmatter-experts that wuld like t present at yur educatinal event. The call fr speakers shuld be distributed (via , psting n yur sciety website, etc.) at least 8 mnths befre yur event. Distribute the call fr speakers t as many ptential speakers as pssible t get the best selectin. Sme ideas f ptential audiences include: A speaker yu knw A clleague with subject-matter expertise Speakers wh have previusly presented at yur cnference(s) Recmmendatins frm clleagues Recmmendatins frm ASHHRA A vendr r cnsultant yu knw with subject-matter expertise Psting yur call fr speakers n yur rganizatin s Web site The call fr speakers shuld include the fllwing cmpnents: Branding (e.g., prgram design, yur rganizatin s lg) Clear title (e.g., ASHHRA Call fr Presentatins) Date and lcatin f the event Brief descriptin f the event / What yu are lking fr Guidelines fr submitting a prpsal Selectin criteria / hw prpsals will be evaluated Speaker cmpensatin plicy Timeline fr selectin ntificatin and ther critical dates Please see Appendix A fr a sample Call fr Speakers Selecting Learning Sessins Determine hw learning sessins fr yur prgram will be selected. D yu have smene with an educatinal prgramming backgrund, r will yu crdinate a vlunteer selectin cmmittee? Other things t cnsider when selecting learning sessins: 1 Page

2 Space Cnference theme which tpics will be cvered? Amunt f sessins per tpic Membership survey n tpics f interest Verificatin f references Ntifying Speakers Ideally, speakers will be ntified abut the status f their prpsal ver a telephne cnversatin. In this cnversatin, the presentatin title, type f learning sessin fr which they were selected fr, and date and time f presentatin (the schedule f sessins has been finalized) shuld be cnfirmed. Fllwing the telephne cnversatin, send a written ntice t every ptential speaker, whether they were selected fr a sessin r nt. See the sample letters in Appendix B. Acceptance Letter Create ne frm letter fr every type f learning sessin (e.g. regular sessin, panel sessin, master sessin, best practice, etc.) Acceptance letter cmpnents will be: Address line Date f letter Salutatin Cngratulatins n selectin Date and time f presentatin Reminder f speaker cmpensatin plicy Next steps Enclsed Frms Enclse an audi visual (a.v.) request frm with each speaker letter, if yu will be ffering t rder any additinal equipment. (e.g. at the ASHHRA Annual Cnference, each breakut sessin rm is equipped with a pdium, LCD prjectr and screen, and ne wireless micrphne. Presenters may request additinal micrphnes, flipcharts, etc. as needed fr their presentatin) Include a bigraphical infrmatin frm. This frm allws yu t get the infrmatin yu will need t intrduce yur presenters at the beginning f their sessins. Let presenters knw hw they shuld arrange husing, if needed. If yu will nt be keeping a rming list, include the htel cntact infrmatin in yur ntificatin letter, as well as the cut-ff date fr rm reservatins. Evaluating Learning Sessins Develp a learning sessin evaluatin frm t be distributed t attendees at each learning sessin. Yur evaluatin criteria shuld be the same fr all sessins and cnsistent year after year. Yur learning sessin rm mnitrs shuld distribute the evaluatins at the beginning f each sessin and cllect them when the sessin is finished. The results shuld be averaged. See Appendix C fr sample evaluatin criteria. Evaluatins allw yu t see hw attendees rate a particular speaker and a tpic, and yu may even get ideas fr future prgrams frm them. Many speakers als like t see their evaluatins, s yu may want t send the speaker their average scres. 2 Page

3 Develping a Speakers Bureau A speaker s bureau can be a valuable resurce fr yu t cntact ptential speakers fr yur prgram, r t recmmend a speaker t ne f yur clleagues. Create a database (r spreadsheet) fr internal use that ntes the presenter s name, cntact infrmatin, tpics they are qualified t speak n, and, if they have presented at yur cnference, their average evaluatin scre(s). A speakers bureau can be rganized a number f ways, ntably alphabetically by speaker s name, r by tpic. See Appendix D fr a sample database. Offering Certified in Healthcare Human Resurces (CHHR) Examinatin A prfessinal wh hlds the credential f Certified in Healthcare Human Resurces (CHHR) is knwledgeable f the health care envirnment and health care wrkfrce needs, and is able t adapt this knwledge t their individual health care rganizatin s needs and gals. This prfessinal prvides strategic guidance in the interfacing f HR prgrams and practices t meet the verall missin and visin f the health care rganizatin. Chapters have the ability t ffer the CHHR examinatin at their chapter prgrams t attract attendees and prmte the imprtance f this health care HR certificatin. Fr mre infrmatin, please cntact ashhra@aha.rg. 3 Page

4 Appendix A: Sample Call fr Speakers Lg Call fr Speakers <<Event Title>> <<Dates & Lcatin>> We invite yu t share yur experiences and learning thrugh this Call fr Speakers fr the <<Event Title>>. Thrugh interactive learning sessins, special events, and netwrking pprtunities, we create a cmmunity f learning and knwledge sharing that raises the skills and the vices f HR leaders and healthcare prfessinals. As we prepare fr this event, we are cmmitted t enhancing the strategic rle f HR prfessinals with the bjective f giving all cnference attendees tls and learning experiences that supprt their healthcare and HR leadership jurneys. Selectin Criteria fr Learning Sessins T ensure that a balanced cnference prgram is ffered, selectins are made based n the fllwing criteria: <<Clearly state yur selectin criteria here examples belw>> Thrughness f the subject matter and prpsal Originality f materials Quality f stated learning bjectives Level f interactivity and methd f diverse teaching styles Quality f takeaway tls ffered t attendees (e.g., sample partnership agreements, auditing tls, metrics, grant prpsals, jb descriptins, sample plicies, white papers, case studies) Appeal t a diverse and brad spectrum f attendees Previus presentatin experience and feedback frm references Value t event audience Submissin Guidelines 4 Page Please identify the title r jb functin fr whm the cntent is mst relevant (e.g., CHRO r VP f HR, HR directr r manager, r HR specialist) General learning sessins will be <<Insert time alltted>> with an average attendance f <<expected #>> participants. Speakers are required t structure their presentatins t allw fr a Q&A sessin within the alltted time frame <<Nte here if yu will require speakers t submit their presentatin materials befre the cnference fr review and apprval>>

5 <<Nte here if yu will be distributing a cnference CD-ROM, selling fllw-up materials r handuts, etc. the speaker will need t agree t this>> Speakers are respnsible fr btaining permissin t reprint cpyrighted material Presentatins will be scheduled thrughut the event. Please d nt submit a prpsal unless yu are able t appear n any day f the event <<Refer t r insert timeline here with all relevant dates>>. Speaker Cmpensatin In appreciatin f yur time and expertise, we have develped the fllwing plicy n speaker cmpensatin: Clearly utline yur speaker cmpensatin plicy here. Will yu be prviding: Cmplimentary registratin? Paid expenses? If s, which nes? The pprtunity t be cnsidered fr an award? Etc 5 Page

6 Presentatin Prpsal <<Submissin Deadline>> Type f Sessin Regular Learning Sessin (<<time length>>, general audience) <<Additinal type f sessin>> (<<time length>>, level f audience i.e. executive-level, etc.) Primary Presenter Infrmatin (Items with an asterisk will be printed in the cnference brchure) *Name *Credentials (Please abbreviate; ex: PHR, SPHR) *Title (Please abbreviate; ex: VP f HR, CHRO) *Organizatin / Facility Street Address City, State, Zip Telephne (Office) Telephne (Persnal) Fax Cntact number in case f emergency Yes N All crrespndence regarding this prpsal will be sent t the persn listed abve as the Primary Presenter unless an alternate cntact is prvided here: Alternate Cntact Name Title Organizatin / Facility Street Address City, State, Zip Telephne 6 Page

7 C-Presenter Infrmatin Please cpy and cmplete this page fr each c-presenter (Items with an asterisk will be printed in the cnference brchure) *Name *Credentials (Please abbreviate; ex: PHR, SPHR) *Title (Please abbreviate; ex: VP f HR, CHRO) *Organizatin / Facility Street Address City, State, Zip Telephne (Office) Telephne (Persnal) Fax Cntact number in case f emergency 7 Page

8 Learning Sessin Infrmatin: (Items with an asterisk will be printed in the cnference brchure) *Sessin Title (15 wrds r less) Please select ne r mre HR tpics yur presentatin will address Benchmarking Cmpensatin / Benefits Cmmunity Cllabratin Cmpliance / Regulatry Diversity Emplyment / Staffing HRIS & New Technlgy Labr / Emplyee Relatins Leadership Develpment Legislatin Organizatinal Develpment Perfrmance Management Recgnitin & Rewards Recruitment Retentin Strategic Planning Successin Planning / Talent Management Other (please explain): Sessin Overview (250 wrds r less; please describe cntent as well as methd f delivery fr yur presentatin, e.g., case study review, interactive exercises, etc.): *Sessin Summary (35 wrds r less may be slightly altered t meet style guidelines and space limitatins): *Learning Objectives (please cmplete this sentence: Fllwing my presentatin, participants will be able t Please describe the takeaway tls yu will prvide t attendees (please nte that these are in additin t yur presentatin slideshw and may include sample frms and plicies, jb descriptins, white papers, r case studies) Have yu presented this r a similar tpic? Respnse t Presentatin: Yes N Number in attendance: Please prvide a brief summary f yur presentatin experience: Please prvide three references wh we may cntact that have recently heard yu present a learning sessin 8 Page

9 Name Phne Acknwledgement & Acceptance f Terms and Cnditins As the primary presenter fr this sessin, I have thrughly read the submissin guidelines, selectin criteria, and terms fr speaker cmpensatin, and I understand and agree that I will be respnsible fr cmmunicating in a timely manner with <<rganizatin staff, cmmittee, etc.>>, and any c-presenter(s) regarding infrmatin abut my sessin. I understand that: <<Organizatin name / cmmittee>> has final determinatin f the frmat and length f my sessin. I am respnsible fr adhering t the presentatin timeline and guidelines fr submissin utlined in this dcument. <<Nte here what materials speakers will be required t bring t the cnference e.g. presentatin, cmputer, handuts, etc.>> As <<rganizatin name>> prgrams are nncmmercial frums, the direct prmtin f prducts and services is prhibited. This sessin may be audi taped, and my c-presenter(s) and I agree t this cnditin. I am respnsible fr btaining permissin t reprduce cpyrighted materials I must refrain frm vert statements, harsh language, r pinted humr that disparages the rightful dignity and scial equity f any individual r grup. I agree with the terms and cnditins utlined in this Call fr Speakers. I als cnvey my permissin and that f my c-presenter(s) fr <<rganizatin name>> t reprduce and distribute the sessin handuts prir t, during and after the cnference. In the event f a cancellatin, I will ntify <<rganizatin name>> in a timely manner r send a speaker that is knwledgeable f my presentatin. Signature: Name: Date: 9 Page

10 <<Nte prpsal return methd here bth cntact persn and r mailing address>>. If yu have any questins regarding the submissin prcess, please call (xxx) xxx-xxxx. 10 Page

11 Call fr Presentatins Timeline Dates t Remember: <<Nte all dates and what is due at that time here>> Prpsals Due Prpsals Evaluated Ntificatin Letters Sent Speaker Frms Due (A.V., Bigraphical Inf., etc.) Draft f Presentatin Materials Due Final Presentatin Materials Due Event Date 11 Page

12 Appendix B: Sample Speaker Ntificatin Letters <<Address Blck>> Dear <<Name>>: On behalf f <<Organizatin / cmmittee name>>, I wuld like t cngratulate yu n being selected t present yur prgram, <<Presentatin Title>> n frm <<Time frame>> This year s event, <<Event Title>> will cnvene n <<Start date>> and end <<End date>>. We lk frward t ffering ur members anther high-quality learning and netwrking experience. As prmised, <<Reiterate yur speaker cmpensatin plicy here. If yu will autmatically register presenters fr the cnference, nte that here. Als let them knw if any guests and/r c-presenters will need t register themselves>>. Please see the enclsed frms and read belw regarding imprtant next steps. Thank yu in advance fr assisting us with yur timely respnse and adherence t deadlines. If yu have any questins regarding any f the enclsed materials, please cntact <<Insert cntact name and infrmatin>>. Htel <<Nte hw speakers will make their htel reservatins here. Will yu keep a rming list, r will speakers be required t d s n their wn?>> Audi Visual Equipment All presentatin rms will be equipped with <<Nte what each rm will be pre-set with>>. Please cmplete and return the attached Audi Visual Equipment Request Frm nting any additinal equipment yu will require by <<Deadline>>. Sincerely, Cntact Name 12 Page

13 <<Address Blck>> Dear <<Name>>: On behalf f <<Organizatin / cmmittee name>>, I wuld like t thank yu fr submitting yur prgram, <<Presentatin Title>> fr ur event, <<Event Title>>. We appreciate yur interest in cntributing t ur event. We have cmpleted the prcess f identifying tpics and securing faculty fr this event. This year, we were faced with a challenging selectin prcess because f the large number f distinguished prpsals. We regret t infrm yu that yur submissin was nt selected fr this year s prgram. <<Insert a cntact persn they can fllw up with t discuss their prpsal and/r list ther educatinal pprtunities yu might ffer thrughut the year>> We lk frward t wrking with yu in the future, and thank yu again fr yur interest. Sincerely, Cntact Name 13 Page

14 Appendix C: Sample Evaluatin Criteria The fllwing criteria can be evaluated n a scale (1-5) and averaged fr a reprt f verall learning sessin satisfactin. Als leave a space at the bttm f each frm fr attendee cmments. Cmpleteness f Sessin Cntent Applicatin f Cntent t Yur Jb / Organizatin Presenter s Knwledge f the Subject Presentatin and Delivery Skills Satisfactin with Insight Gained as a Result f this Sessin Satisfactin with Sessin Cmpared t Similar Sessins yu have Attended Wuld yu Recmmend this Speaker r Tpic t a Clleague? 14 Page

15 Presenter Name Last, First Appendix D: Sample Speakers Bureau Database (Best rganized in a database r spreadsheet) Title Facility Address C/S/Z Phne Area(s) f Expertise Title City, Cmpany 1234 Phne state Name First St. Number zip Benefits Scre(s) 2006: : Page