ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION RAF /2014/ Date: 26 January 2015 Time: 11:00

Transcription

1 ROAD ACCIDENT FUND COMPULSORY BRIEFING SESSION RAF /2014/00035 Date: 26 January 2015 Time: 11:00

2 AGENDA Background of the RFB Purpose of the Bid Evaluation Criteria Mandatory Documents Disqualification of Bids Submission of Bids Contact details Questions and Answers

3 Background RAF/2014/00035: Request for bid: Enterprise Architecture Services Advertised on 16 January 2015 Closing on 05 February 2015

4 PURPOSE OF THE RFB Background of the project The RAF desires to appoint an experienced, suitably qualified and professional service provider to provide Enterprise Architecture (EA) services for a maximum period of 2 yrs. The purpose of the bid is to request proposals from competent and highly qualified bidders, who have sufficient experience in providing Enterprise Architecture (EA) services. Page 4

5 SCOPE OF WORK In developing the EA, the successful bidder must comply with The Open Group Architecture Framework (TOGAF) and Government Wide Enterprise Architecture (GWEA) Framework in defining the following: Current Architectures Establishment of a set of architectural products that describe and document the current state of the enterprise from business functions to technology infrastructure sets the stage for establishing a plan for moving towards and measuring progress against target architecture. The baseline architecture must include all requirements as defined within the above mentioned frameworks (TOGAF and GWEA) Future Architectures (RABSA) The target architecture should define a vision of future business operations and supporting technology ( i.e. A long-term organization blueprint). A key consideration should be determination of the date of the target, how far into the future is the projected target. Realization of an organization s mission and vision statements needs: A focus on business areas or information needs with the greatest potential payoff for the RAF Development of conceptual models and tools to enable decision makers and staff to better recognize, understand, and discuss information requirements An enterprise-wide understanding of the.big picture. and the need for shared information A recognition of information as a strategic resource that should be managed using architectures as tools Periodic assessments of the RAF s progress towards its target environment Alignment with the RAF s strategic plan. Page 5

6 SCOPE OF WORK continues This target architecture must include all requirements as defined within the above mentioned frameworks (TOGAF and GWEA) Gap analysis Through gap analysis, the service provider must determine the components that need to be changed to achieve the desired end-state. The gap between baseline and target architectures is Overcome by a series of incremental builds that lead to the target environment. A gap analysis must be performed as per the above mentioned frameworks (TOGAF and GWEA) Migration strategy with an implementation plan to the future architectures Develop a Migration strategy with an implementation plan to the future architecture: documents how to change from the Baseline to the Target. A Transition Plan that will focus on a new or major system upgrade, or on an accelerated, high priority IT enterprise system change, in accordance with the above mentioned frameworks (TOGAF and GWEA) Page 6

7 SCOPE OF WORK continues As part of creating EA capability within the RAF the successful bidder will be required to supply, install, configure and licence an EA tool as a repository to store, maintain, integrate & structure the EA information. The EA must include, but not be limited to the following four (4) domains of TOGAF ADM: A Business Architecture - this defines the business strategy, governance, organization, and key business processes A Data Architecture - this describes the structure of an organization's logical and physical data assets and data management resources An Applications Architecture - this kind of architecture provides a blueprint for the individual application systems to be deployed, their interactions, and their relationships to the core business processes of the organization A Technology Architecture - this describes the logical software and hardware capabilities that are required to support the deployment of business, data, and application services. This includes IT infrastructure, middleware, networks, communications, processing, standards, etc. Page 7

8 SCOPE OF WORK continues The EA must include, but not be limited to the following core components of TOGAF: The TOGAF Architecture Development Method (ADM), which explains how to derive an Organization specific enterprise architecture that addresses business requirement. The enterprise continuum, which is a virtual repository of all the architecture assetsmodels, patterns, architecture description, etc. - that exist both within the enterprise and in the IT industry at large, which the enterprise considers itself to have available for the development of architectures. The TOGAF resource base, which is a set of resources- guidelines, templates, background information, etc. - to help the architecture in the use of the ADM. The EA tool must also incorporate business process modelling capability according to Business Process Modelling notation (BPMn) methodology and should be compatible with Microsoft Visio 2013 Professional Page 8

9 SCOPE OF WORK continues The EA tool should be compatible to operate within the following RAF ICT environment: RAF ICT consists of a centralised data centre using virtualised hardware on HP blade servers (XenServer virtualisation) and application virtualisation (XenApp) on Microsoft based operating systems. SharePoint is used as the primary document management system. Core applications are hosted on HP-UX operating systems. To facilitate the RAF s understanding and its own responsibilities, the bidder must detail the installation and operation environment requirements for the proposed EA Tool in respect of Hardware Requirements (required CPU, RAM, Disk, OS, etc.). The bidder must also supply details regarding the future required yearly maintenance and support costs of the licensed EA Tool. Page 9

10 SCOPE OF WORK ends KNOWLEDGE TRANSFER PLAN Bidders must provide a knowledge transfer plan which shall include, but not limited to, the following: Knowledge transfer on how to use the EA tool, i.e. full tool functionality and training on the tool, including, adding, updating, deleting items contained within the tool. Knowledge transfer of tasks / activities / actions taken during the development of the EA. The required number of RAF resources (including certifications) to take-over and manage the EA capability. Project time line required by RAF staff to work alongside the successful bidder during the design and development of EA. Formal sign-off document from Service provider that details monthly progress being made regarding knowledge transfer to RAF resources during the duration of the project Page 10

11 EVALUATION CRITERIA EVALUATION CRITERIA AND METHODOLOGY The evaluation criteria will be based on the following requirements: Initial Screening Process: During this phase bidder responses are reviewed to check if bidders have responded according to RAF RFB document. Mandatory (Comply or Not Comply) bidders who do not meet the mandatory requirements will be disqualified. Technical Functional Requirement (100 points). Threshold to proceed to price and B-BBEE is 70 points. Price and B-BBEE Evaluations (90/10 points). Bidders who score less than 70 points out of 100 on functional / technical criteria will not be further evaluated on Price and BEE. Page 11

12 MANDATORY REQUIREMENTS MANDATORY EVALUATION CRITERIA BIDDER MUST INDICATE BY TICKING ( ) CORRECT BOX COMPLY/DO NOT COMPLY Mandatory Comply Not Comply All architecture resources deployed to the project must be TOGAF certified with a minimum version 9 Please provide copy of certification of each architecture resources to be deployed on the project (Please mark the appropriate box) Substantiate / Comments: Page 12

13 MANDATORY EVALUATION CRITERIA CONTINUES Mandatory Comply Not Comply The bidder must have implemented at least 3 EA projects using TOGAF at a public entity or government department. Please provide 3 copies of reference letters as proof from clients where the EA was implemented. Reference letters must be on client s letter head. (Please mark the appropriate box) Substantiate / Comments: Page 13

14 MANDATORY EVALUATION CRITERIA End Mandatory Accept Not Accept Failure by the RAF and successful bidder(s) to conclude a contract within 21 days following the issuing of the award letter by the RAF to the preferred bidder(s) will result in the bid being deemed to be non-responsive, which will entitle the RAF to consider other responsive bids and award the tender to another bidder or bidders. (Please mark the appropriate box) Substantiate / Comments: Mandatory Accept Not Accept The bidder(s) confirm that they have read and understood the terms and conditions as set out in the attached SPA, when terms and conditions the bidder(s) accept in the event that the RAF award the contract to the bidder(s) pursuant to this bid. Amendments, deletions or additions to the SPA will not be accepted. (Please mark the appropriate box) Substantiate / Comments: Page 14

15 Technical Evaluation Criteria Functional criteria Experience of the company The company must have delivered a minimum of three (3) projects using TOGAF. Please provide reference letters as proof for all EA projects implemented Experience of the resource The Architecture resource/s that will be delivering the EA must have a minimum of three (3) years experience in defining, developing and implementing EA using TOGAF Please provide a copy of a 2 page C.V. for each resource detailing the required three (3) years Experience. Experience of the specialist All specialists deployed for the development of the different architecture deliverables should have at least 3 years experience in their area of expertise. Please provide a copy of a 2 page C.V. for each resource detailing the required three (3) years Experience. Project Manager s experience The Project Manager must have at least five (5) years of experience implementing EA using TOGAF. The bidder must provide a copy of a C.V detailing the required five (5) year experience for the Project Manager in defining, developing and implementing EA using TOGAF. Points Page 15

16 Technical Evaluation Criteria Functional criteria Proposal The bidder must provide a proposal in accordance with the scope of work which shall cover, but not be limited to, the following: Business Architecture, Data Architecture, Application Architecture and Technology Architecture 5 points Points 40 Architecture development cycle such as TOGAF ADM 5 points Creating and maintain enterprise continuum 5 points Establishing enterprise capability including TOGAF resource base 5 points Application of GWEA framework 5 points Implementation of enterprise architecture tool 5 points Application of Business Process Modelling notation (BPMn) 5 points Project Implementation Plan including milestones, deliverables and dates 3 points Knowledge/skills transfer strategy 2 points Bidders who score less than 70/100 on functional/technical criteria will not be further evaluated on Price and BEE. Page 16

17 Mandatory Documents Standard Bidding Document (SBD) Tax Clearance Certificate Bid Conditions BEE certificate Page 17

18 Disqualification of bids Bidders shall be disqualified if they fail to: Submit a valid and original tax clearance certificate Submit true and correct information Comply with mandatory requirements Comply with prescribed response format

19 Original signed bid document and Proposal clearly marked and indexed with all pages numbered. One (1) original and two (2) hard copies, submitted in a sealed, clearly marked (RAF/2014/00035) envelope, to the address provided below. Submission Address : Submission of RFB responses Road Accident Fund Eco Glades Reception (Block F) 420 Witch-hazel Avenue, Centurion, Pretoria CLOSING TIME : 11:00 am (PER THE CLOCK AT THE RAF RECEPTION) Page 19

20 Submission of Bid responses Bid responses sent by courier must reach the reception at least 36 hours before the closing date (05 February 2015), to be deposited into the Bid box. Submission Register must be signed at the reception by bidder when submitting bid documents. Important note: Please ensure that the attendance register has been signed Name of company Contact details Late response will not be considered Page 20

21 Contact Details All queries must be forwarded to Enquiries and clarification will close on the 30 January 12H00. Q and A pack will be sent to you on 02 February 2015.

22 Thank you Questions and Answers