ANNEXESS NANHRI KICK-OFF MEETING REPORT NAIROBI, 24-26/5 2016

Transcription

1 ANNEXESS NANHRI KICK-OFF MEETING REPORT NAIROBI, 24-26/5 2016

2 Authors: Mads Gottlieb, Ann Lisbeth Ingerslev, Katharina V Palad, Kristine Yigen This report has been produced with the assistance of the European Union. The contents of this publication are the sole responsibility of the DIHR and can in no way be taken to reflect the views of the European Union NHRI EU The Danish Institute for Human Rights Wilders Plads 8K DK-1403 Copenhagen K Phone Provided such reproduction is for non-commercial use, this publication, or parts of it, may be reproduced if author and source are quoted. This publication has been produced with the assistance of the European Union. The contents of this publication are the sole responsibility of the Danish institute for Human Rights, the NHRI-EU project, and can in no way be taken to reflect the views of the European Union. EU info:

3 CONTENT Annex 1 - NANHRI Agenda Kick-Off Meeting Annex 2 - Simple Global Organogram Annex 3 - Introduction to Project Objectives Annex 4 - Introduction to the E-learning Development Process Annex 5 - Re-grants Annex 6 - Visibility for Regions

4 Annex 1 - NANHRI Agenda Kick-Off Meeting

5 NHRI EU capacity assessment and kick off meeting NANHRI & DIHR May (both days included, 3 full days), 2016, in NANHRI secretariat Participants: DIHR Ann Lisbeth Ingerslev, Head of Finance and Administration Kristine Yigen, Programme Manager Mads Gottlieb, Project Adviser Katrina Palad, Project Economist NANHRI Gilbert Sebihogo, Executive Director Margaret Muthee, Programme Manager Jane Kimotho, Finance Officer Gilford Kimathi, Programme Office Benson Chakaya, Programme Officer Jacqueline Nerubucha, Office Administrator Abel Simiyu, Intern Objectives and expectations: The objectives of the kick-off meeting is to: build a common understanding of the project and the division of roles and responsibilities between DIHR and NANHRI in three tracks i) Blended learning, ii) re-grants iii) organisational development initiate a capacity assessment of NANHRI Agree on a project set-up for NANHRI clarify open questions. To achieve those objectives, the following will be jointly discussed and explained during the meeting: a) the LFA, the annual action plan, the responsibilities of applicants and co-applicants, 1/6 P age This project is funded by the European Union

6 b) the administrative set up, the project budget, the rules for implementing the project, the allocation of human resources, project tasks, and budget will be discussed. All partners should during the meeting become aware of their duties and rights within the projects framework. DIHR project team will facilitate these workshops on EuropeAids PCM approach and the smooth running of the project. Follow-up: Minutes/workshop-report written by DIHR and sent to NANHRI after the workshop Program: SEE NEXT PAGES 2/6 P age This project is funded by the European Union

7 Day 1: Introduction and presentation of the project Time Topic: Responsible: Introduction, welcome and morning tea DIHR/NANHRI General project introduction, updates on Objective 1 progress and visibility rules DIHR - Presentation of the project - Blended learning; process and update on progress - Re-grants; process, timeline and roles - Visibility; Visibility Plan, Basic Requirements and Recommendations LUNCH & END OF DAY 1 3/6 P age This project is funded by the European Union

8 Day 2: Capacity Assessment, Financial and Administrative Requirements and Blended Learning Time Topic: Responsible: Recap of Day 1, adjusted agenda Day 2 & 3, and introductions DIHR (tea-break from ) About NANHRI: - Introduction to organisation and organigram, (no. of staff, profiles) - Presentation of Strategy and future plan - Current economy, financial turnover and donors (size and sustainability of economy) - Governance structure of the African network - Annual report on annual activities - Previous organisational baselines / assessments - by RWI and other - Previous evaluations and recommendations to NANHRI on financial management and organisational development - current financial management system NANHRI LUNCH Blended Learning, with a special focus on the LNA process and the questionnaires to NHRIs DIHR: Kristine Yigen & Mads Gottlieb NANHRI: Gilbert Sebihogo, Gilford Kimathi, Benson Chakaya and Abel Simiyu DIHR to present the overall blended learning process, with a special focus on the four development stages of the e-courses and NANHRIs roles. Financial and administrative review and presentation of EU guidelines DIHR: Katrina Palad Ann-Lisbeth Ingerslev NANHRI: Jane Kimotho, Jacqueline Nerubucha & Margaret Muthee DIHR to provide a presentation of the EU financial and administrative requirements NANHRI to give insight into accounting system and financial and administrative procedures and guidelines DIHR/NANHRI 4/6 P age This project is funded by the European Union

9 NANHRI to respond to the NHRI-survey, to ensure a full understanding of the questions that we are asking NANHRI-members about. NANHRI to give guidance to DIHR on NHRIs of special interest for the survey Tea-break Organisational needs to strengthen the NANHRI secretariat Selected NANHRI-staff to provide detailed feedback on current needs and a status on their current capacity. DIHR DIHR presents the projects proposed interventions on OD and the process Project set-up models/ scenarios incl - Any contractual and budgetary issues - Initial observations on capacity DIHR 5/6 P age This project is funded by the European Union

10 Day 3: Project set-up and planning Time Topic Responsible: Administration & Reporting DIHR - Contract - Budget - Administrative requirements - Narrative reporting TEA-BREAK Stakeholder-analysis - Internal/external - Active/Passive - High influence/low influence - Participation needed/not needed LUNCH Organisational Development, Staff issues & Way Forward: - OD process - Regional Coordinator - Budget Revision - Communication; monthly skype-calls, next meeting and information about RWI-project DIHR/NANHRI DIHR/NANHRI 6/6 P age This project is funded by the European Union

11 Annex 2 - Simple Global Organogram

12 Organigram of Governance structure of NHRI.EU. Version 1 Project Owner: DIHR Executive Director Steering Committee: DIHR, ICC Chair and ICC Secretary (potentially regional chairs) Externals to participate in second part of meeting Project Implementation Committee DIHR Department Director, DIHR PM 'Unit', Co-applicant Managers TABLE 1: Governance structure Body Composition Functions Main Applicant/ DIHR Executive Director Final decision-making authority and accountability to EU

13 Programme Director Advisory Panel / Reference group Steering Committee Programme Implementation Committee/ Management Unit 1. NANHRI Chair & Secretariat 2. ENNHRI Chair & Secretariat 3. APF Chair & Secretariat 4. RINADH Chair 5. OHCHR NIRMs 6. UNDP 1. DIHR International Director 2. ICC Chair 3. ICC Secretary 1. DIHR Department Director 2. Co-applicant 1 3. Co-applicant 2 4. Co-applicant 3 5. Co-applicant 4 6. Co-applicant 5 7. DIHR project manager 8. DIHR Project Economist 9. Other The Advisory Panel is a mechanism for a) Sharing of information between the EIDHR programme and regional networks, ICC and key external stakeholders b) Identifying synergies and opportunities to promote coordination of activities and avoid duplication of tasks c) Disseminating Programme results d) Securing inputs and feedback The Steering Committee is a mechanism for a) Deciding on the overall political and strategic direction of the programme b) Informing the ICC about the programme c) Providing accountability of the programme with the ICC The Programme Implementation Committee is the mechanism with responsibility for a) Project management b) Deciding on overall priorities in line with the EIDHR programme documents and legal basis c) Deciding on any deviation from programme documents. The PIC can alter components, outcomes and outputs d) Implementation e) Donor reporting f) Financial reporting

14 Annex 3 - Introduction to Project Objectives

15 INTRO TO INTERVENTION LOGIC OVERALL OBJECTIVES - Long term objectives - Not likely to be achieved within the project period SPECIFIC OBJECTIVES - Planned to be achieved within project period - will be monitored by using indicators BLENDED LEARNING (NHRI S) - Essential methodology in reaching specific objective 1&2 - Building on the blend between human and technology - A 3-step process: 1) e-learning, 2) follow up workshops, and, 3) national interventions (re-grants) ORGANISATIONAL CAPACITY DEVELOPMENT (REGIONAL NETWORKS AND ICC) - Essential in reaching specific objective 3 - Institutional strengthening as per their function - Strategy, accreditation, international engagement

16 TARGET GROUPS INDIVIDUAL NHRIS GANHRI REGIONAL NETWORKS AND SECRETARIATS

17 Overall objectives 1. NHRIs impact positively on the promotion and protection of human rights in accordance with the UN Paris Principles on the four thematic areas 2. The regional networks of NHRIs and the ICC improve interactions with human rights mechanisms at regional and global levels Specific objectives: 1. Increase the number of NHRIs fullfilling their mandate in conformity with UN Paris Principles requirements worldwide, on Monitoring & Reporting and Human Rights Education 2. Human Rights and Business (HRB) and Economic, Social and Cultural Rights (ESCR) have become integrated parts of all involved NHRIs performance 3. The NHRI networks have the institutional infrastructure to be international human rights stakeholders and act as recognised networks of NHRIs 4. Project Management (not a Specific Objective)

18 TWO OVERALL OBJECTIVES: INTERVENTION LOGIC 1. Participating NHRI s has an increased capacity to promote and protect human rights within four UN Paris Principles mandate areas: HRE M&R HR&B ESCR 2. ICC and the four regional networks for NHRI s improves their interaction with key international human rights actors

19 INTERVENTION LOGIC 3 SPECIFIC OBJECTIVES: Blended learning Capacity building of NHRI network

20 SPECIFIC OBJECTIVE 1 By the end of the project all targeted NHRIs fulfil better their mandates with an emphasis on core functions vis a vis UN Paris Principles: Strengthened formal human rights education Enhance their competences in monitoring and reporting

21 SPECIFIC OBJECTIVE 2: By the end of the project HR&B and ESCR have become an integrated part of all targeted NHRIs performance

22 SPECIFIC OBJECTIVES 1 & 2 RESULTS

23 HRE + M&R (SO1) 1. A tailor made programme for NHRIs and HRE in the formal sector and in Monitoring & Reporting has been developed 2. Participating NHRIs gain knowledge and methods aiming at enhanced formal HRE 3. Participating NHRIs professionalise their independent Monitoring outputs and submissions (reports) to regional and international bodies

24 B&HR + ESCR (SO2) 1. A tailor made programme for participating NHRIs on HR&B and ESCR 2. More effective and relevant actions are carried out by the participating NHRIs to address emerging human rights challenges and opportunities in the area of HR&B 3. More effective and relevant actions are carried out by the participating NHRIs to address emerging human rights challenges and opportunities in the areas ESCR

25 SPECIFIC OBJECTIVE 3 RESULTS

26 SPECIFIC OBJECTIVE 3: By the end of the project all the NHRI regional networks and the ICC gain acknowledgment as key international human rights stakeholders and act as recognized regional/ global networks of NHRIs

27 EXPECTED RESULTS 1. The sustainable institutional capacity, effectiveness and impact of all the regional networks is increased 2. The sustainable institutional capacity, effectiveness and impact of ICC is increased 3. A continuous dialogue between regional and international bodies such as the EU and UN, the ICC and its regional networks is consolidated

28 ACTIVITIES 3.1 The sustainable institutional capacity, effectiveness and impact of all the regional networks is increased by: 1. Inception phase: consultations with 4 regional networks/secretariats and ICC defining needs and priority interventions 2. Capacity building: organisational development programme for 4 regional networks/secretariats and ICC 3. Accreditation support: develop activities of 4 regional networks/secretariats supporting accreditation of NHRI members 4. International meetings: activity plans for 4 regional networks/secretariats and ICC attendance in regional/international meetings in order to influence defined HR issues of relevance to NHRI members

29 ACTIVITIES 3.2 The sustainable institutional capacity, effectiveness and impact of ICC is increased by: 1. Inception phase: consultations with 4 regional networks/secretariats and ICC defining needs and priority interventions 2. Capacity building: organisational development programme for 4 regional networks/secretariats and ICC 3. Accreditation support: develop activities for ICC and Sub-Committee on Accreditation of NHRIs 4. International meetings: activity plans for 4 regional networks/secretariats and ICC attendance in regional/international meetings in order to influence defined HR issues of relevance to NHRI members

30 ACTIVITIES : A continuous dialogue between regional and international bodies such as the EU and UN, the ICC and its regional networks is consolidated through: 1. Inception phase: consultations with ICC defining coordination of donors and develop a plan 2. International dialogue: implement plan for donor coordination activities

31 EXPECTED RESULT 4 (PROJECT MANAGEMENT) An efficient and operational system for the coordination, administration, monitoring and evaluation of the project is implemented and the institutional capacity of all partners is enhanced

32 ACTIVITIES 4 (PM) An efficient and operational system for the coordination, administration, monitoring and evaluation of the project is implemented and the institutional capacity of all partners is enhanced by: 1. Global baseline assessment including organisational capacity as well as desk study and translation. 2. Set up a PCM system and organise an internal kick-off and capacity building workshop in Denmark of 3 days for DIHR project staff 3. Organise 5 decentralised inception phase, kick-off and capacity building workshops in each region and ICC each for 5 days 4. Develop and implement a visibility plan based on the EC visibility guidelines. 5. Develop and establish re-granting scheme that sets up selection criteria, application format, guidelines, decision making process and transparency. ( continued next slide)

33 ACTIVITIES Continued. 6. Organise 3 annual coordination and review meetings with all partners back to back with ICC meeting (4 days) and 15 decentralised review and capacity building meetings annually and with each partner (4 days) 7. Organise telephone conferences once a month between DIHR and each partner individually 8. Participation of project coordinator in EC meetings in Brussels 9. Run 5 financial audits of partners and one consolidated by DIHR annually 10. Conduct an external final evaluation

34 Annex 4 - Introduction to the E-learning Development Process

35 ROUGH OVERVIEW OF E-LEARNING DEVELOPMENT PROCESS Storyboard development, review and sign-off OUTPUT/PRODUCT: Learning Needs Analysis document package SIGNED OFF BY: GANHRI, regional partners and SMEs OUTPUT/PRODUCT: Prototype SIGNED OFF BY: GANHRI, regional partners and SMEs OUTPUT/PRODUCT: Final courses SIGNED OFF BY: GANHRI, regional partners and SMEs OUTPUT/PRODUCT: Courses translated & uploaded SIGNED OFF BY: GANHRI and regional partners Q1 17 ANALYSIS DESIGN DEVELOPMENT IMPLEMENTATION

36 ANALYSIS Workshop learning objectives & learning design Example of learning design Review/sign-off Development of learning objectives and learning design Purpose of this phase is to get an overview of the requirements, so that we know where we are going and why. SME activities: Develop learning objectives Update learning objectives with results from end-user learning needs assessment Content of the course (learning design) Input on structure and concept of the course Implement review comments from our partners on the document package with final learning objectives, learning design on content level as well as the concept Expect this phase to take approx. 10% of your time.

37 DESIGN (STORYBOARD) Development of storyboard Review/sign-off The purpose of this phase is to start creating the manuscripts for the course, i.e. the storyboards, in a format the production team can use to bring the content to life. Depending on the structure of the course we may decide to create one storyboard per module/element. Examples of storyboards they can be in either Word or PowerPoint SME activities: Writing the storyboard(s) based on the learning design (see previous phase) Gather, sort and implement input from working group review, if relevant Implement review comments from our partners There will also be developed a prototype which will allow stakeholders to get an impression of what the final product will look like/how it will function. The prototype should be reviewed by, among others, the SME. Expect this phase to take approx. 70% of your time.

38 DEVELOPMENT (PRODUCTION) Review/sign-off of e-learning Examples of courses/modules The purpose of this phase it to convert the storyboard/manuscript into on-screen content. This phase will probably overlap with the design/storyboard phase as storyboards may be written, reviewed, signed-off and produced in an ongoing process (e.g. one module after the other) SME activities: Quality assurance of draft version(s) of modules/course (this is the first time you see the full content on-screen) Gather, sort and implement input from enduser and/or working group review Implement review comments from our partners Expect this phase to take approx. 18% of your time.

39 IMPLEMENTATION Check e-learning on technical platform/ in its final form Examples of courses on technical platforms The purpose of this phase is to get the courses up-and-running on the technical platform, launch them and get them translated. SME activities: Possibly check the course on the technical platform (is it working as expected) Execution of the faciliated e- learning, if relevant Expect this phase to take approx. 2% of your time + the major part of the time allocated to facilitated learning, if relevant.

40 EVALUATION We are also looking into learning effect measurement and/or evaluation of the courses, but no decision has been made yet.

41 Annex 5 - Re-grants

42 RE-GRANTS (3 STEPS) 1. SET UP THE SYSTEM 2. AWARD 3. IMPLEMENT

43 ABOUT THE RE-GRANTS How many and how much? Total budget = 240, (4 X 4) 15,000 each Purpose? National interventions (NHRIs) within the 4 thematic areas (HRE, M&R, HRB, ESCR) Who and where? NHRIs in all regions

44 OBJECTIVE 1 AND 2 OVERVIEW (ALL TRANSLATED TO THE 4 GANHRI LANGUAGES) E-Learning (for all NHRIs who wishes to be part of it) HRE M&R HRB ESCR Facilitated workshops (14 workshops, 14 participants each = 7 to 14 NHRIs per workshop) HRE (4) M&R (2 crossregionals) HRB (4) ESCR (4) Re-grants (16) HRE (1 for each region) M&R (1 for each region) HRB (1 for each region) ESCR (1 for each region)

45 ROUGH/INDICATIVE TIMELINE (depend on blended learning)

46 RE-GRANTS - STEP 1 SET UP THE SYSTEM 1) Eligibility and selection criterias 2) Financial and administrative requirements and reporting 3) Set up a decision-making-body for transparent and democratic awards

47 STEP 1 CONTINUED ELIGIBILITY AND SELECTION EXAMPLES E-learning Face-2-face workshop NHRIs only Ensure adequate support to implement (to be further developed and finally decided at a later stage)

48 RE-GRANTS STEP 2 NHRIs apply to Regions Regions checks eligibility and forward to Grant- Committee Grant- Committee evaluates and decides based on selection criterias Documentation and feedback to NHRIs

49 RE-GRANTS - STEP 3 IMPLEMENT & REPORT 1) DIHR (or partner) transfer funds and guidelines to NHRIs 2) NHRIs implements (with technical advice if needed) 3) NHRIs reports to regions, who reports to DIHR (final deadline is October 2018)

50 Annex 6 - Visibility for Regions

51 VISIBILITY WHY VISIBILITY? A. EU REQUIREMENT B. THE PROJECT DEPENDS ON VISIBILTY

52 REQUIREMENTS 1. EU Logo 2. Standard Phrase: a) This Project is supported by the European Union b) This publication has been produced with the assistance of the European Union. The contents are the responsibility of [DIHR] and can in no way be taken to reflect the views of the EU Contact information Link to europeaid website (mainly for websites and online material) 3. Update EU on major project events

53 VISIBILITY PLAN - TEMPLATE 1. Overall Communication Objectives 2. Target Groups 3. Spec. Objectives for each target group, reltated to the actions objectives and the phases of the project cycle 4. Main communication activities covered by the plan 5. Tools chosen 6. Completion (indicators) 7. Provisions for feedback from participants 8. Human Resources 9. Financial Resources

54 Newsletters Press releases Briefings Guidelines Invitations Press conferences Written material EU RECOMMENDATIONS

55