Where Education, Industry and Culture Come Together

Transcription

1 KITIMAT VALLEY INSTITUTE TF: P: F: Alexander Avenue, Kitimat, BC V8C 1A2 November 4 th, 2016 Dear Sir/Madam, Each of you is receiving this letter as you have been approached by Sherrie Little or I in the past to participate in a Labour Market study. As previously discussed with you, Kitimat Valley Institute is now in the application stage for the Labour Market Partnership and you are cordially invited to participate in a Steering Committee (SC) to explore human resource supply and demand with identification of trends and emerging issues in the Southern Skeena region (Kitimat, Terrace, Hazelton, Smithers). We would also like to identify skills gaps, training requirements and barriers to hiring and retaining appropriate human resources and finally develop a human resource strategy to address the labour market issues. Here are the main objectives we would like to achieve with this project: Understand the current gaps and factors influencing recruitment, attraction efforts and labour market participation Align worker skills and knowledge with the employer demands Strengthen participation of Aboriginal people, new Canadians, older workers and students in the labour market Inform and influence secondary and post-secondary training programs to best align with the local labour market needs. The primary function of the SC will be to represent stakeholders that will not directly sit on the committee. The SC will be involved in every phases of the project, it will monitor and review the project status, as well as provide oversight of the project deliverable rollout. SC members will not directly be responsible for managing project activities, but will provide support and guidance for those who do (KVI). Thus, the roles and responsibilities of the SC members will be to: Develop an operating charter to formalize its roles and responsibilities; Develop and maintain a set of project vision and goals; Monitoring and review of the project at regular SC meetings; Controlling project scope as emergent issues force changes to be considered, ensuring that scope aligns with the agreed requirements of the project sponsor and key stakeholder groups. The project manager will be responsible for informing the SC what the requested scope will cost and how long it will take to deliver and then manages project resources to deliver that scope within time and budget constraints; Resolve obstacles. Both the SC and project manager will be responsible for resolving obstacles as they arise; Formal acceptance of project deliverables; Approve budget, ensuring that effort, expenditures and changes are appropriate to stakeholder expectations. The project manager will be responsible for providing accurate cost information to the SC; Where Education, Industry and Culture Come Together

2 KITIMAT VALLEY INSTITUTE TF: P: F: Alexander Avenue, Kitimat, BC V8C 1A2 Manage project operational risk management strategies. The SC will be responsible for managing and resolving threats to the project`s success and operational issues brought to them by the project manager; Obtain support and agreement from stakeholders. The SC will be responsible for obtaining the support and cooperation of all stakeholders by both formal and informal means; Communicate to the stakeholders. The SC takes responsibility for communicating status and needs to all stakeholder agencies. Following an initial face-to-face meeting, the SC will either communicate through conference calls or inperson meetings. Please see attached tentative timeline of the project (contingent on project approval from the government). To confirm your interest in being a member of the SC, a sample letter of partnership will be sent to you with further instructions within the next few days. Do not hesitate to contact me or Sherrie Little if you have any questions regarding the project. We are looking forward to working with you. This is an exciting project and we strongly believe results from this projects will be beneficial to each of your organisations and community. Regards, Eve Normandin, Ph.D Proposal Coordinator for Kitimat Valley Institute Where Education, Industry and Culture Come Together

3 Milestones Date By January 30, 2017 February 2017 March 2017 April 2017 May 2017 June 2017 July 2017 August 2017 September 2017 Activity Draft for Request for Proposal prepared for selecting a consultant to conduct the research Establish Steering Committee (SC), set terms of reference, complete project work plan/charter Steering Committee or sub committee meeting to review Request for Proposal (if external bidding is required) Proposal on BC Bid or other source for time determined Sub committee of SC reviews proposals and selects winning consultants to start April 2017 Project Starts In person Steering Committee Meeting with consultants as kickoff. Existing labour market information (secondary data) available will have been gathered and analyzed literature review completed Consultant will develop a data collection manual which will include all data collection tools for use in the project (transcription guide, survey questionnaires, interview guides, moderator guides and informed consent forms) Findings will be presented to SC to identify any important, missing information Beginning of surveys and interviews process Surveys and interview process continues Creation of the database by the consultant for the storage of the data collected by community researchers Telephone conference Steering Committee Meeting Surveys and interview process continues Transfer of the data collected during interviews and surveys into the database Preliminary assessment of the data compiled in the database Draft report of the preliminary assessment shared with the SC In person SC meeting to review the preliminary analysis and begin formulating strategic directions Define strategy and action plans around each of the strategic priorities identified by the SC based on a draft outline of recommendations or key issues defined prior to meeting

4 Involve subject matter experts for input on actions and strategic plan. October 2017 November 2017 January 2017 A final report compiling the assessment and action plans will be completed Discussion between SC and the province on major themes of the strategic plan (or between chair of SC, KVI and the province) Report presented to the province. Any changes requested will be made and approval from the province will be received prior to distribution and usage of the report Copies of the report will be produced and distributed SC conference call meeting if required The report will be presented to community meetings and strategy will be available on websites. Meetings will be held in participating communities and will involve project manager and respective steering committee member of the community. Breakdown of Steering committee meetings February 2017 In person (Terrace) March 2017 Conference call April 2017 In person (Smithers or Hazelton) May 2017 Conference call June, July, August 2017 Conference call if required September 2017 In person (Kitimat) October 2017 Meeting between steering committee and subject matter experts (Terrace) November 2017 Conference call if required

5 Your logo and contact info Date Dear Sir/Madam, This letter is to acknowledge our collaboration to the Labour Market Partnership project by Kitimat Valley Institute entitled: A Labour Market Strategy for the Kitimat, Terrace and lower Stikine towns I am the (your position) of (name of organization) and am writing in support of this project. Our mission is to ( ). As such, we are well positioned to contribute to the project. Kitimat Valley Institute has worked in advancing education and training by providing skills and employment training programs to Non Aboriginal and Aboriginal Peoples in the Kitimat/Terrace region. They deliver workforce training courses and programs to address upskilling requirements to assist workers in finding employment as well as providing recruitment services to assist employers with their manpower needs. Because of their knowledge in labour and training needs and their experience in connecting people to work, our organization is pleased to embark on this project. The objectives of the project that have been proposed for this labour market strategy are linked to the following ideas, that are particularly relevant to the mandate of our organization (you can pick one or more): (Understand the current gaps and factors influencing recruitment, attraction efforts and labour market participation; align worker skills and knowledge with the employer demands; strengthen participation of Aboriginal people, new Canadians, older workers and students in the labour market; inform and influence secondary and post secondary training programs to best align with the local labour market needs). It is clear from recent changes in the labour market characteristics in the region that there is a need for a detailed labour market study in order to develop strategies aimed at increasing the availability of skilled labour. There needs to be an evaluation of current and projected supply of our workforce in order to determine if there are sufficient workers to meet the needs of the employers and assess if those workers have the right qualifications. To support this project, we are pleased to confirm that our organization will provide in kind contributions of a value totaling (amount in dollars) over the year of the project for our participation in the Steering Committee. As a member of the Steering Committee, I will work collaboratively to guide, challenge and provide insights on the Labour Market Strategy group during meetings. This will also include provision of a meeting space if necessary. In addition, my capacity as a (manager, mayor, knowledge user ), I will enable the dissemination of the resultant strategy to a wide range of (decision maker, employers, ) audiences. To fulfill this commitment, I will bring the project manager to discuss the findings with (senior management, board, end users..). We will also plan how to best disseminate the results to the broader community and facilitate ongoing dialogue within the broader (education system, industry ) to ensure dissemination of the findings to decision makers responsible for the delivery of training services. Comment [EL1]: From the tentative timeline, we plan on doing approximately 8 meetings (4 in person and 4 by conference call).

6 Your logo and contact info We are confident that the results from the Labour Market Strategy for the Kitimat, Terrace and lower Stikine towns will offer information about the local current and projected labour market situation and present tangible and realistic strategies and actions to strengthen development, recruitment and retention practices and labour force planning and look forward to undertake this important initiative. My signature represent my commitment to participate in this project. It is agreed that my work will remain inclusive, transparent and accountable. Signature Position