Apprenticeships Business Administrator

Transcription

1 pprenticeships Business dministrator Job Specification JOB DESCRIPTION Employment status: Hours: Location: Department: Manager: Permanent, full time Full time hours at UCEM are 35 per week, Monday to Friday 9.00 a.m. to 5.00 p.m. Horizons, 60 Queen s Road, Reading, RG1 4BS Student Experience pprenticeships Business Manager Liaises with: Student Experience / Commercial and Business Operations / cademic Registrar / Online Education / Finance and Resources / Principal s Office / Deputy Principal s Office / External partners and stakeholders Summary of the role To support UCEM s apprenticeship business operations in relation to funding, compliance and financial planning and management. Supporting compliance with Education and Skills Funding gency (ESF) requirements is a key element of the role. The role includes supporting internal audit activity as well as supporting the management of several apprenticeship related contracts including subcontracts with external partners. Duties and responsibilities Support the development and maintenance of learner file document templates to enable ESF compliance. Support the development and maintenance of controls processes to support the achievement of ESF compliance. Undertake internal audit and routine sampling of UCEM s apprenticeship records to determine if compliance with ESF requirements exists. Support the production of Management Information (MI) returns in accordance with UCEM s framework agreements. Support the provision of information, advice and guidance to UCEM teams and UCEM subcontractors to support compliance with ESF requirements. Support funding income forecasting and funding reconciliation activity. Support the establishment and management of UCEM s subcontracting relationships. Support the management of UCEM s contracts with apprenticeship end-point assessment (EP) organisations. Maintain health and safety records relating to apprenticeship delivery. UCEM 01/2019 Page 1 of 5

2 Undertake other general administration duties, including but not limited to: preparing agendas and taking minutes of meetings, when required preparing purchase orders and maintaining purchase order records processing of incoming and outgoing mail assisting with the preparation of reports and statistical data. Contribute to development, implementation and continuous improvement of lean processes. To support the integration of UCEM s apprenticeship provision into UCEM s core business. Line management responsibilities None Financial accountabilities None PERSON SPECIFICTION = pplication/cv I = Interview T = Test Qualifications and training L3 qualification or equivalent professional experience L4 qualification or equivalent professional experience Level 2 English and Maths qualifications Business administration qualification Evidence of recent professional development Previous experience Recent experience in a business support role Recent business support experience in either an apprenticeship facing role or in a role linked to ESF funded programmes Experience within the same or similar sector Experience of undertaking work activity that is subject to externally set compliance requirements and external audit/review Experience of operating controls processes in relation to work activity that is subject to externally set compliance requirements and external audit/review UCEM 01/2019 Page 2 of 5

3 Experience of working in a management or supervisory business support role in a multiteam environment Experience of conducting internal audit activity to in relation external set compliance requirements Skills, knowledge and aptitudes Strong communication skills Knowledge of apprenticeship funding methodologies and funding rule requirements Strong evaluation and analytical skills Knowledge of current government policy and developments relating to apprenticeships Strong planning and organisational skills Knowledge of Ofsted, Q/OfS quality criteria and inspection/review processes Strong financial planning and management skills Knowledge of safeguarding and Prevent Duty requirements Skills in monitoring performance against targets/key performance indicators Intermediate (or better) IT skills in MS Office applications T Proactive and professional manner with a can-do approach bility to develop excellent working relationships with both internal and external stakeholders bility to work to deadlines and manage competing priorities, in a highly pressurised environment bility to work flexibly and adapt readily to changing circumstances Other or special requirements Commitment to Student Success; at UCEM we all work hard to make sure that our students are successful bility and flexibility to travel as required in relation to the job role I UCEM 01/2019 Page 3 of 5

4 VLUES we expect all new employees to demonstrate our values at work We will test these as part of the interview process Passion we care We want each and every one of our students to succeed We do the right thing by our students and customers; that means we do whatever we can to ensure that no student falls behind in their studies, and that no customer is unhappy with the service they receive Integrity fairness first We model integrity in everything we do We never compromise on honesty or trustworthiness We adhere closely to laws and compliance standards We do what we say we will do, and fulfil our promises to staff Excellence we aim high High standards drive everything we do We deliver excellence, strive for continuous improvement and respond dynamically to change Each one of us is personally responsible and accountable for the quality of whatever we do We listen to our students and understand their expectations We strive to exceed expectations in quality and delivery Support we support and respect each other t UCEM each member of staff does everything they can to help other staff and students to achieve their goals We respect others and their opinions, we are open to ideas, we trust each other We promote a supportive working environment across UCEM that extends to our students We value and reward each individual s skills, working towards common goals with shared objectives and through collaborative practice SFEGURDING ND PREVENT Please note any appointment to this post is conditional upon and subject to an enhanced certificate (criminal record check) issued by the Disclosure and Barring Service (DBS), which will also include a check of the DBS Barred Lists. If you are appointed to this post you will also be required, as part of your induction training, to undertake training relating to safeguarding and Prevent. This training will be both face-to-face and online. ny prior training in these areas is helpful, however it will not make you exempt from undertaking training with us. BENEFITS Salary range 22,000 to 24,000 per annum. 24 days paid holiday (rising with service to 27) plus paid bank / public holidays and up to 5 paid closure days; all per holiday year Full Time Equivalent. Holiday buy/sell available. Salary exchange pension scheme (auto-enrolment to the People s Pension). You will automatically be opted-in to salary exchange (the term we use for salary sacrifice). You may opt-out. Life assurance provision. Horizons: There are limited parking spaces but you may ask to join the Waiting List. Employee ssistance Programme. Cycle to Work salary sacrifice scheme and access to Tax-Free Childcare (Government scheme). Voluntary Healthcare Scheme. Charity giving. ccess to IT and retail discounts. On the jobs page of our website you will find the full list of employee benefits at UCEM UCEM 01/2019 Page 4 of 5

5 PPLICTION PROCESS Job Specification Preferably by to Please send the following documents: 1) Your up-to-date CV; 2) covering letter outlining your suitability for the role with your salary details; and 3) completed Recruitment Check Form, available from the jobs section of our website at Internal applicants are advised to inform their line manager of their application. Informal discussion For an informal discussion about the role please contact John Pratt on or For any other enquiries please contact HR on or NO GENCIES WE DO NOT USE GENCIES NOR CN WE CCEPT CV SUBMISSIONS Closing date Thursday 24 January noon Interview date Initial interviews are scheduled for Monday 4 February 2019 in Reading. Please be prepared that there may be a two-stage interview process, held on different dates. s part of any interview process with UCEM, you will meet with a member of the Senior Leadership Team; subject to availability this may be a telephone interview. UCEM 01/2019 Page 5 of 5