POSITION DESCRIPTION

Transcription

1 State of Michigan Civil Service Commission Capitol Commons Center, P.O. Box Lansing, MI Position Code 1. STDDADM1 POSITION DESCRIPTION This position description serves as the official classification document of record for this position. Please complete the information as accurately as you can as the position description is used to determine the proper classification of the position. 2. Employee's Name (Last, First, M.I.) 8. Department/Agency TREASUR CENTRAL PAROLL 3. Employee Identification Number 9. Bureau (Institution, Board, or Commission) 4. Civil Service Position Code Description 10. Division State Administrative Manager-1 5. Working Title (What the agency calls the position) 11. Section Manager Training 6. Name and Position Code Description of Direct Supervisor 12. Unit WHITE, GLENN R; SENIOR DEPUT DIRECTOR 7. Name and Position Code Description of Second Level Supervisor 13. Work Location (City and Address)/Hours of Work KHOURI, NAIF A; STATE TREASURER A Operations Center, 7285 Parsons Drive, Dimondale, MI / Monday Friday 8:00 am to 5:00 pm 14. General Summary of Function/Purpose of Position This position manages training functions for Tax Administration s Tax Compliance and Tax Processing Bureaus. The position provides supervision and guidance for multiple teams of trainers responsible for supporting the Bureaus with training. Duties include establishing a strategic vision for the Bureaus training needs as well as maintain training standards for training analysis, design, development, implementation and evaluation (ADDIE).

2 15. Please describe the assigned duties, percent of time spent performing each duty, and what is done to complete each duty. List the duties from most important to least important. The total percentage of all duties performed must equal 100 percent. Duty 1 General Summary: Percentage: 80 Manage training programs for the Bureaus. This includes insuring that ADDIE training standards are met and maintained. That bureaus training needs are identified and prioritized. That staff are receiving necessary training and the Deputy Treasurer for Tax is kept apprised of any gaps in the ability of the training unit to provide needed training. Develop training policies that establish standards for all training functions Maintain the policies, standards, and guidelines Assist management in identifying potential training needs Identify and assess future and current training needs Analyze training needs to develop new training programs or modify and improve existing programs. Oversee the design of in-house materials and resources for employee development and education. Oversee the management of multiple training teams. Oversee the development and organization of training manuals. Maintain training programs calendar Monitor and evaluate training program s effectiveness Initiate and prepare long-range objectives for the training organization that are consistent with Treasury and training policies, and develop a system for verifying implementation of the actions needed to meet the objectives. Advising Treasury leaders and executives on issues related to training and development, which are pertinent to the needs of the department. Duty 2 General Summary: Percentage: 10 Coordinate the implementation and maintenance of the Learning Management System (LMS) for the Department of Treasury training areas. Coordinate the implementation of the LMS system for the Department of Treasury training areas. Establish procedures for the LMS. Oversee maintenance of the LMS. Duty 3 General Summary: Percentage: 10 Other duties as assigned. Other duties as assigned. 16. Describe the types of decisions made independently in this position and tell who or what is affected by those decisions.

3 This position will determine how best to deploy training resources to meet training needs and how to design and deliver training to meet those needs. This position will also determine if established training standards are being met. 17. Describe the types of decisions that require the supervisor's review. Position will discuss issues that are sensitive, political, or controversial with supervisor. Decisions impacting other work units, requiring organizational change, or those that have a will also require supervisor s review. 18. What kind of physical effort is used to perform this job? What environmental conditions in this position physically exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to instructions. Standard office environment, some travel is required. Extensive use of computer. 19. List the names and position code descriptions of each classified employee whom this position immediately supervises or oversees on a fulltime, on-going basis. NAME CLASS TITLE NAME CLASS TITLE HICKS, GEORGE R DEPARTMENTAL MANAGER-3 14 LINDEMANN, MAR T DEPARTMENTAL MANAGER-3 14 Additional Subordinates 20. This position's responsibilities for the above-listed employees includes the following (check as many as apply): Complete and sign service ratings. Assign work. Provide formal written counseling. Approve leave requests. Approve work. Review work. Approve time and attendance. Provide guidance on work methods. Orally reprimand. Train employees in the work. 22. Do you agree with the responses for items 1 through 20? If not, which items do you disagree with and why? es 23. What are the essential functions of this position? This position is responsible for leading the training teams for the Tax Compliance and Tax Processing Bureaus. 24. Indicate specifically how the position's duties and responsibilities have changed since the position was last reviewed. New position. 25. What is the function of the work area and how does this position fit into that function? This work area is responsible for providing tax, technical and other training. As well as guidance for internal and external stakeholders. This position is primarily responsible for training the Bureaus staff but will also support the Department s outreach efforts. 26. What are the minimum education and experience qualifications needed to perform the essential functions of this position. EDUCATION: Possession of a bachelor s degree in any major. EXPERIENCE:

4 State Administrative Manager 15 Four years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to the advanced (12) level. Alternate Education and Experience State Administrative Manager 15 Education level typically acquired through completion of high school and two years of safety and regulatory or law enforcement experience at the 14 level; or, one year of safety and regulatory or law enforcement experience at the 15 level, may be substituted for the education and experience requirements. KNOWLEDGE, SKILLS, AND ABILITIES: Considerable knowledge of the principles and techniques of administrative management, including organizations, planning, staffing, training and reporting. Ability to organize and coordinate the work of others. Knowledge of training principles and supervisory techniques. Excellent written and verbal communication skills; communicating in a professional manner. Ability to assess, evaluate and analyze programs and processes, compile information, and articulate succinctly. CERTIFICATES, LICENSES, REGISTRATIONS: None NOTE: Civil Service approval does not constitute agreement with or acceptance of the desired qualifications of this position. I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Supervisor TO BE FILLED OUT B APPOINTING AUTHORIT Indicate any exceptions or additions to the statements of employee or supervisors. None I certify that the entries on these pages are accurate and complete. SONA CARTER Appointing Authority 2/21/2018 I certify that the information presented in this position description provides a complete and accurate depiction of the duties and responsibilities assigned to this position. Employee

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