Safety Document (SD) COMPLIANCE MONITORING. Executive Management Team (EMT), Board of Directors.

Transcription

1 Safety Document (SD) COMPLIANCE MONITORING This instruction applies to: Peel Airports Reference: Aerodrome Manual SMS, APMP SD Reference Effective Date Expiry Date Implementation Date 004 (DSA) V2 01 st September st September 2019 Issued on the authority of For action by Executive Management Team (EMT), Board of Directors. All parties responsible for the development and publication of policy and instructions: Peel Airports Senior Management Department Managers / Supervisors All staff Third party stakeholders Peel Group Board of Directors Civil Aviation Authority (CAA) Health and Safety Manager HR Administration Instruction type For information Provide a summary of the policy aim and the reason for its development / revision Contact Associated documents Internal Compliance All staff and aerodrome users The main aim of this document is to provide clarity on the process of conducting our internal compliance monitoring. The regulation (Commission Regulation (EU) No. 139/2014) requires that aerodrome operators have a Compliance Monitoring System (CMS) in place. Specifically, ADR.OR.D.005(b)11 requires that the aerodrome management system shall include a formal system to monitor compliance of the organisation with the relevant requirements. The main tool to conduct this compliance monitoring will be the SARMs audit module providing a full traceable process. This process forms part of the quality assurance to the control and management of safety documentation and safety practices and forms part of the developing Quality Management System (QMS). Shane Berry, Health and Safety Manager sberry@peelairports.com Mob: Office: DSA and DTVA Aerodrome SMS

2 Replaces the following documents which are hereby cancelled:- Audit/monitoring: Health and Safety Manger, Senior Management and department managers and supervisors will monitor compliance with the mandatory actions set out in this Instruction. Compliance with this instruction will be monitored at two levels: 1. Departmental via annual report and safety plan by the Health and Safety Manager 2. External via Independent Audit form a non-bias safety professional Introduces amendments to the following documents: Aerodrome SMS and SD 004 DSA Notes: All Mandatory Actions throughout this instruction are in italics, red font and must be strictly adhered to. 2

3 CONTENTS Section Subject Applies to 1 Introduction 2 Process 3 Question Banks All departments and staff 4 Compliance Monitoring System 5 Audit Cycle (programme of events) 3

4 1 INTRODUCTION 1.1 As part of the aerodrome licencing to EASA requirements, the competent authority will conduct verification as part of the continuing oversight process. The inspectors will conduct audits of our system of compliance monitoring (CMS). This process will provide a full and auditable process which is relevant and proportionate to the size and complexity of our operations at this current time. 2 PROCESS 2.1 It is a requirement that the CMS becomes operational within 12 months of the issue of the EASA certification. This new process will utilise the SARMs audit tool which will provide a clear way of working and enable a quick reporting process. Each question bank that the CAA use will be available with all of the acceptable means of compliance (AMC) logged as guidance notes providing guidance material enabling the auditors to make a more informed decision. 2.2 The Aerodrome will appoint a Compliance Manager who has responsibility for the delivery of the CMS. This person will have direct access to the Accountable Manager. In order for the Compliance Manager to be able to deliver on his/her responsibilities, it is imperative that the individual has access to all subjects that require compliance monitoring. The audits will be conducted using an independent process. This will be achieved by cross departmental involvement helping provided a non-bias approach. 3 QUESTION BANKS (QBs) 3.1 As part of the CAA s continuing regulatory oversight, they have developed a series of Question Banks (QBs) based on the Implementing Rules (IRs) and AMC, these QBs are required to be complete over a 3 year Oversight Planning Cycle (OPC), commencing at the date of our transition to an EASA certificate. These QBs form an integral part of the CAA s oversight verification of compliance process of the aerodrome. 3.2 In total there are currently 31 QBs which are available in the Civil Aviation Authority Information Notice Number: IN-2017/027. Each QB will be written into the SARMs data base. 4 COMPLIANCE MONITORING SYSTEM (CMS) 4.1 The CMS will include a structured audit programme (Appendix A). The main aim of this process is to provide continuous monitoring. Any actions from the audits will be captured within the consolidated action plan (CAP). 4.2 The audit will use a basic means of identifying good and bad practice through the terminology of Compliance, Non-Compliance and observations Dependant on the number of Non-Compliance and findings the ability to conduct follow-up audits will be available this will be managed by the compliance manager. 4.3 Each QB that is audited will generate a report, this report will be provided to the accountable manager, ops director and airport manager. 4

5 Question Bank QB QB10 QB 10 Aerodrome Monitoring and Inspection QB 11 Aerodrome Maintenance QB 12 Low Visibility Operations QB 13 Wildlife management QB 14 Obstacles and Flight Procedures QB 15 Occurrence Reporting QB 16 Operation of Vehicles QB 17 Rescue & Fire Fighting Services QB 18 Safety Directives QB 19 Safety Programmes and Committees QB 20 Safety Reporting System QB 21 QB 21 Surface Movement Guidance& Control Systems (SMGCS) Audit Team ADM/ ENG M OPC Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

6 Question Bank QB QB 22 Winter and Adverse weather QB 23 Apron Management QB 24 Aerodrome Manual QB 25 Aerodrome Safeguarding QB 26 Demonstration of Compliance QB 27 Findings and Corrective Actions QB 28 Fuel Quality QB 29 Management System QB 30 Emergency Planning QB 31 TBC Audit Team ADM/ ENG M ADM/ ENG M OPC Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Question Bank QB QB1 Management of change QB 2 Use of Alcohol QB 3 Compliance Monitoring QB 4 Contracted Activities Audit Team ADM/FSM OPC Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 6

7 QB 5 Coordination with other Organisations QB 6 Personal Requirements QB 7 Prevention of Fire QB 8 Record Keeping QB 9 Training and Proficiency ADM/ENG M 7