PRINCE2 VS PMBOK FRIEND OR FOE LEARNING OBJECTIVES INTRODUCTIONS: PRINCE2 Management Overview. Page 1

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1 PRINCE2 VS PMBOK FRIEND OR FOE Presented by: Julie Grabb PMP Prince2 Practitioner Prince2 Authorized Trainer LEARNING OBJECTIVES A definition of what PRINCE2 is and its key components. A comparison between PRINCE2 and PMBOK - similarities & differences. Where to find more information on PRINCE2. Page 2 INTRODUCTIONS: Facilitator: Julie Grabb B Math, PMP, Authorized PRINCE2 Trainer 1 st Canadian Authorized PRINCE2 trainer. Faculty member for Masters Certificate in Project Management taught at Universities & organizations across Canada. Public speaker at PM Conferences and PMI Chapter events around the world. Author of The Project Manager s Question Kit 2+ yrs Project delivery and PM training experience in both private and public sectors. Page 3 Page 1

2 WOULDN T IT BE NICE: Let the Project Manager Manage. Specific definition of what the Executives & other key stakeholders are responsible for. No weekly team status meetings. No monthly steering committee meetings. Give me some wiggle room in the plan. Periodic review of the continued viability of the project. A detailed definition of how to document and build QUALITY into my project plan. A list of document templates and definitions of what should be in them & where the information comes from. Page 4 WHAT IS PRINCE2? PRINCE2 = PRojects IN Controlled Environments Is a structured method for effective project management. Key Principles: ref: Managing Successful Projects with Prince2 Regular review of progress against the Business Case. Management by Exception. Controlled start, middle & end. Manage one stage at a time. Page 5 PRINCE2 HISTORY Over 4K certifications 1978 PROMPT Created 1978 PROMPT UK Govt Std 1989 PRINCE created for IT 1996 PRINCE2 Created generic 22 & 25 PRINCE2 Refreshed PMI Founded 1996 PMBOK 1 st Edition 21/5/9 PMBOK Revised Editions Over 3K certifications Prince2 International: In 59 countries In Canada: since 27 over 9 certifications Page 6 Page 2

3 WHY PRINCE2 WHEN THERE IS PMBOK? Section 1.1 (ref: PMBOK 4 th Edition) This standard is a guide rather than a methodology. One can use different methodologies and tools to implement the framework. the PMBOK Guide is neither a textbook, nor a step-by-step, or how to type of reference PMI Today, Feb 26 Section Project Management Office (ref: PMBOK 4 th Edition) Some of the key features of a PMO may include Identifying & developing project management methodology, best practices & standards. Page 7 BUSINESS CASE PMBOK Acknowledges the existence of a business case as input to developing the project charter. Initiation starts after the business case has been accepted. Section In the early stages of the project life cycle, periodic review of the business case by the sponsoring organization also helps to confirm that the project is still required. Prince2 Starts with a project mandate and creates the outline business case as part of the project brief. Business case approved by the Project Board as part of the P.I.D. in Approving the Project. Business Case is a key project control document at the end of each stage. Page 8 PHASES/STAGES PMBOK : Section 2.1 Project life cycle overview The project life cycle is a collection of generally sequential project phases A life cycle can be documented with a methodology. Section Project Phases Are a collection of logically related project activities usually culminating in the completion of a major deliverable. End of a Phase formally closed with a review of the deliverable. obtaining authorization to close the current phase and initiate the subsequent one. if the project risk is deemed to be too great a phase can be closed with the decision to not initiate any other phases. Page 9 Page 3

4 PHASES/STAGES PRINCE2: Project life cycle (technical stages) Technical stages can coincide with the management stages of P2 Project Stages Are partitions i of the project with management decision i points. Contains specific products to be produced. End of a Stage Managing Stage Boundaries process. Identifies WHAT you need to do and produce. Specifically reviews risks & issues. Specifically reviews & updates the business case & viability. Plans the next Stage. Page 1 PMBOK SAYS: VS PRINCE2 DOES: Tolerances (specified range of acceptable results) and control limits (thresholds, which can indicate whether the process is out of control. ref: PMBOK 4 th Edition Section 8.3 Perform Quality Control the permissible deviation above and below a plan s estimate of time & cost without escalating the deviation to the next level of management. Separate tolerance figures should be given for time and cost. There may also be tolerance levels for quality, scope, benefit and risk. Tolerance is applied at project, stage and team levels. ref: Managing Successful Projects with Prince2 - Glossary Page 11 PMBOK SAYS: VS PRINCE2 DOES: Project Org Charts part of HR plan A graphic display of project team members and their reporting relationships Sponsor / customer / user defined Roles & Responsibilities nothing specifically defined Project Board specifically defined roles and responsibilities includes business, User & Supplier interests ref: Managing Successful Projects with Prince2 Page 12 Page 4

5 PMBOK SAYS: VS PRINCE2 DOES: Acceptance Criteria Those criteria, including performance requirements and essential conditions, which must be met before project deliverables are accepted. ref: PMBOK 4 th Edition Glossary Quality Metrics/Criteria Acceptance Criteria - A prioritized list of criteria that the project product must meet before the customer will accept it. Quality Criteria- A description of the quality specification that the product must meet and the quality measurements that will be applied by those inspecting the finished product. ref: Managing Successful Projects with Prince2 Page 13 PRINCE2 ENHANCES QUALITY Description of the Quality Management Strategy. Provides a roadmap to building quality into your project. Definition of what to include in: Customer quality expectations Acceptance criteria Definition of info to include in each product description: Quality criteria Quality method Quality skills/responsibilities Inclusion of quality definitions at all plan levels and in the authorization of work packages to a team manager. So that all can be included in the plans at the appropriate level. Page 14 SCOPE & CONTEXT OF PRINCE2 Expectations Programmes Tools Techniques People Configuration Management Mission Project Business PRINCE2 Strategy Operations Benefits Crown Copyright 25 Reproduced under licence from OGC Page 15 Page 5

6 PRINCE2 PRINCIPLES Continued business justification (Cbj) Learn from experience (Lfe) Defined roles and responsibilities (Drr) Manage by stages (Mbs) Manage by exception (Mbe) Focus on products (Fop) Tailor to suit project environment (Tpe) Page 16 PRINCE2 PROCESSES Pre-project Initiation stage Subsequent delivery stage(s) Final delivery stage Directing SU Directing a Project Managing SB IP Controlling a Stage SB CP Controlling a Stage Delivering Managing Product Delivery Managing Product Delivery Page 17 PRINCE2 THEMES PROJECT ENVIRONMENT Change Progress Business Case Organization PRINCE2 PROCESSES Quality Risks Plans PRINCE2 THEMES PRINCE2 PRINCIPLES Crown Copyright 29 Reproduced under licence from OGC Page 18 Page 6

7 INFLUENCES ON THE TAILORING ENVIRONMENT Multi-organization External customer/supplier Corporate standards Within a programme Organization maturity (e.g. centre of excellence) Terms and language Geography Organization culture Project priority etc. Environmental PRINCE2 factors principles Scale Solution complexity Team maturity Project type and lifecycle model etc. Project factors Tailor Adapt the themes (through the strategies and controls) Revise terms and language Revise Product Descriptions for the management products Revise role descriptions Adjust processes to match the above Record in the Project Initiation Documentation Crown Copyright 29 Reproduced under licence from OGC Page 19 STRUCTURE OF THE CERTIFICATION PROCESS Pre-course reading & questions FOUNDATION: 3 days + Wed afternoon EXAM (1hr) pass = 5% Tests knowledge of Prince2 PRACTITIONER: Thu Practitioner Practice Fri Practitioner exam (2.5 hrs) pass = 55% Evenings homework! 59 PDU s for the full Practitioner Course Page 2 LEARNING OBJECTIVES A definition of what PRINCE2 is and its key components. A comparison between PRINCE2 and PMBOK - similarities & differences. Where to find more information on PRINCE2. Page 21 Page 7

8 QUESTIONS + NEXT STEPS? Page 8