ST JOHN ASSOCIATIONS SUPPORT COORDINATOR RECRUITMENT INFORMATION

Transcription

1 ST JOHN ASSOCIATIONS SUPPORT COORDINATOR RECRUITMENT INFORMATION Thank you for your interest in the post of. Please return a completed application form to: Esther Bloom Secretariat PA The Order of St John Priory House 25 St John s Lane London EC1M 4PP Tel: (020) Fax: (020) estherbloom@orderofstjohn.org Deadline The deadline for receipt of applications is 9 am on Monday 3 rd December Applications must arrive by the stated deadline; late applications will not be considered. We regret that we will be unable to acknowledge receipt of your application. Shortlist We will draw up a shortlist of candidates during the week commencing Monday 3 rd December. If you have been shortlisted for interview, we will contact you no later than Friday 7 th December. Please indicate on your application the best way to contact you during this period. Interviews Interviews will be held on Monday 10 th December Please indicate in your application if you will not be available on this day. Page 1

2 Start Date It is planned that the successful applicant will take up the post at the beginning of February BACKGROUND INFORMATION The Order of St John is a British Order of Chivalry established by Royal Charter in the 19th century, but with roots dating back to the Middle Ages. The Order is the founding body of St John Ambulance worldwide, whose diverse charitable and commercial ambulance, first aid, training and health care services are delivered by 41 autonomous St John organisations (the larger of which are known as Priories and the smaller Associations ). In addition, the Order operates an Ophthalmic Hospital in Jerusalem providing excellent eye care for the people of Palestine. On 25 October 1999, the Order completed a programme of constitutional change, which established a new international governing body (the Grand Council), supported by a small Order Secretariat where this post will be based. The Order Secretariat s function is to service Grand Council and its sub-committees, co-ordinate Order affairs worldwide and encourage practical co-operation between the 8 Priories and 33 Associations of the Order. It also has a small-scale assistance programme for those St John Associations that require support and has operated a capacity-building programme since 2006 to develop organisational capacity with selected St John Associations. Based at Clerkenwell in London, the Order Secretariat is currently staffed by: the Secretary General (the Order CEO responsible for carrying out Grand Council s decisions); an Administrator/Financial Controller; the St John Associations Support Coordinator (half time); the International Development Officer and the Order PA. Following an external review of its assistance programme to Associations and the development of a Consolidated Plan of Support to St John Associations, the Order Secretariat has recently recruited a Communications and Training Coordinator. The successful candidate will replace the St John Associations Support Coordinator who will be going on maternity leave at the end of February Page 2

3 JOB DESCRIPTION Job title: Responsible to: Term of appointment: Base: St John Associations Support Coordinator Secretary General Full-time (12 month maternity cover with the possibility of extension) London based, with domestic and international travel required Purpose of post: To take a pivotal support role within the Order Secretariat for St John Associations worldwide. General policy assistance to the Secretary General Key responsibilities: 1. Policy, Strategy and Governance Working closely with the Secretary General the post holder will: Assist in the drafting of reports and recommendations which relate to support to St John Associations worldwide Assist in the implementation of Grand Council recommendations which relate to St John Associations Support on-going constitutional work with St John Associations Collect and collate a range of relevant statistics and other information relating to St John Associations of use to the Order centrally Assist the Secretary General with general policy development, as required 2. Assistance Programme Working closely with International Development Officer and the Secretariat team the post holder will: Manage the small grants scheme and the overall Assistance programme budget Act as a central contact point for all St John Associations enquiries Organise regular regional meetings of St John Associations and supervise appropriate agendas, participation and note-taking Assist the International Development Officer for issues relating to the new partnership programme STAPLE (Short Term Assistance Plus Local Effort) Work with the Communications and Training Coordinator on training issues 3. Other Provide briefing on St John Associations to visitors to the Order Secretariat Page 3

4 Maintain country files on St John Associations Participate in discussions on the strategic development of Order support to Associations Liaise with the capacity building programme Facilitate the flow of information, best practice and co-operation This job description will be reviewed periodically, in consultation with the post holder. PERSON SPECIFICATION Please refer to these points when you are completing the application form. Essential Desirable Education & training 1. Honours degree or appropriate qualifications in social sciences or related field Relevant experience years relevant work experience, preferably within a non-governmental organisation working in an international context. 3. Experience of providing support to partners, monitoring progress against objectives and maintaining relationships with partners and other stakeholders 4. Proven experience of communication and effective liaison within a multicultural work environment 14. Overseas work experience, preferably for NGO in a developing country. 15. Experience in project management and coordination 16. Experience of working with volunteers and voluntary organisations 17. Experience of dissemination of best practice 18. Background in relevant area e.g. adult education, training, development, health & first aid programmes or similar Skills & knowledge 5. Good diplomatic skills & cross-cultural sensitivity 6. Excellent interpersonal and communication skills 7. Good oral and written communication skills in English, including report writing. 8. Attention to detail. 9. Competent IT skills and familiar with word, Excel, /internet 10. Ability to organise and prioritise work and to be methodical. 11. Ability to work on own initiative to deadlines and within a small, integrated team. Other 12. Happy to travel overseas for short periods of Page 4

5 time (up to two weeks) 13. Sympathetic to the Order's charitable ethos. 14. Prepared to undertake routine tasks as well as more challenging work. Terms and conditions of employment Salary: Holiday: Hours: Circa 30,000 plus contributory pension scheme. 25 days holiday per annum, increasing by one day per year served to a maximum of 30 days 35 hours per week. An interest free season ticket loan is available after an initial 6-month probationary period. Order Secretariat 6 November 2007 Page 5