MODEL APPLICATION FORM FOR FLOW2 GRANTS ( )

Transcription

1 MODEL APPLICATION FORM FOR FLOW2 GRANTS ( ) Call for proposals: FLOW (Funding Leadership and Opportunities for Women) Published in the Government Gazette: 11 June 2015 Introduction This model application form must be used by organisations wishing to apply for grants under the above-mentioned call for proposals. The model application form is based on the administrative rules published in the Government Gazette referred to above. These rules, in particular the criteria listed in chapter 7 of the administrative rules, are the main point of reference for the assessment of applications. Where differences in terms of substance or interpretation occur, the administrative rules will prevail. The model application form reproduces the administrative rules in a practical format. Applicants wishing to apply for a grant must use the model application form. One model application form should be filled in for each application and submitted with the appendices specified in the form. Sections of the model application form The model application form must be completed in full in order to qualify for a grant. The form is divided into the following sections: I. General information about the applicant II. Threshold criteria III. Criteria relating to the quality of the Theory of Change and proposed programme IV. Criteria relating to the quality of the track record in the areas of gender equality and women s rights V. Applicant s signature VI. Compulsory appendices: the application must include all compulsory appendices and any other relevant documentation. Assessment and timetable The administrative rules describe how applications will be assessed and presents a timetable for the assessment procedure. Further information Requests for more information about the call for proposals should be addressed to: DSO-FLOW-tender@minbuza.nl Submitting applications Applications must be received no later than 23:58 (Dutch time) on 31 August

2 It is recommended that you submit your application in digital form. In view of the size of the application including the appendices, and the difficulty of opening zip files, it is recommended that you not send individual files by , but rather use modalities such as WeTransfer, a DVD or a USB stick. You can send digital files to DSO-FLOW-tender@minbuza.nl. Applications (including all appendices) sent by mail must be delivered no later than 23:59 (Dutch time) on 31 August 2015 to the following address: TFVG Ministry of Foreign Affairs Postbus EB s Gravenhage Mark the envelope FLOW tender. If you wish to deliver your application personally or by courier, it may be handed in at the Ministry s mail desk (deliveries), Prinses Irenestraat 6, The Hague, before the end of the working day on 31 August Application requirements Applications should be complete and without reservations, signed by an officially authorised signatory (state name and position) on behalf of the applicant, and submitted preferably in digital form to the address given above. It is not possible to submit a provisional application. With regard to the application procedure, particular attention is drawn to article 7, paragraph 3 of the Ministry of Foreign Affairs Grants Decree, from which it follows that supplements to applications must be submitted before the deadline. Incomplete or insufficiently reasoned applications may be rejected based on the threshold or quality criteria. Applications must be submitted in Dutch or English. Please do not include informative or illustrative books, USB sticks or films about your organisation with your application. Applications sent by post (apart from those using a postage paid envelope) and postmarked on a date before the application deadline are considered to be submitted on time, provided they are delivered no later than one week after the deadline for applications has passed. Applications sent by mail using a postage paid envelope are considered to be submitted on time if they are delivered to the Ministry before 23:59 on 31 August 2015 (Dutch time). An item is not considered delivered until it has been recorded by the Ministry s mail department. Incoming mail is not recorded at weekends. If applications are not sent by registered post, the sender bears the risk of their being received late or not at all. 2

3 Applications submitted after the deadline will not be processed. The applicant bears sole responsibility for ensuring that the application is complete and submitted on time. With regard to the application procedure, particular attention is drawn to article 7, paragraph 3 of the Ministry of Foreign Affairs Grants Decree. If an incomplete application is submitted, the Minister may request a supplement. In this case, the date of receipt of the application will be the date on which the application was supplemented. If the application is submitted less than two weeks before the deadline of 23:59 on 31 August 2015, the applicant runs the risk that, if it is incomplete, the Minister will not use her discretionary powers to request a supplement, because it cannot be submitted before the deadline. In that case, the application would have to be assessed as it stands. Additional questions If you have additional questions about this model application form or the published administrative rules, please submit them by to DSO-FLOW-tender@minbuza.nl no later than 24 August These questions will be anonymised and the answers published on the internet site Practical instructions concerning your application General instructions for drawing up your grant application Your application must be accompanied by a number of compulsory appendices. These are mentioned in the relevant sections. A checklist of all compulsory appendices is also included at the end of the form. Where indicated, you may refer to third-party documents in your responses. Please specify the page number and paragraph of the text that you are referring to, and number all appendices. Complete the form as fully as possible. Ensure as far as possible that your answers contain reasoned arguments rather than simply a factual description. They should also refer to the relevant passage/page of the appendix. 3

4 Contents Your application should follow the order and numbering given below, including sections and page numbers. I. General information about the applicant II. Threshold criteria III. Criteria relating to the quality of the Theory of Change and the proposed programme a. Criteria with regards quality of the Theory of Change b. Criteria with regards quality of the overall proposed program c. Assessment of the position of the lead applicant and eventual co-applicants in the program d. Criteria for Outcomes, Outputs, Activities and Means e. Criteria with regards innovative character of the proposed program IV. Criteria relating to the quality of the track record in the areas of gender equality and women s rights V. Applicant s signature VII. Compulsory appendices and any other relevant documentation 4

5 I. General information General information about the applicant and the application a. Name of organisation b. Address c. Telephone no./fax no. d. e. Director(s) (please provide title, i.e. Ms/Mr) f. Name and address of contact person for the application (please provide title, i.e. Ms/Mr) and telephone number where the contact person can be reached g. Would you like the Ministry of Foreign Affairs to communicate with you via , inclusive of communicating formal documentation like decisions taken h. If you are the lead party of a consortium, give the names of all co-applicants, their full address, directors and contact persons. You may provide this information in a numbered appendix. i. Applicant s bank and bank account number (IBAN) j. Applicant s income (total amount of annual organisational budget), and in the case of a consortium, the income of each partner (total amount of annual organisational budget) 2012: 2013: 2014: k. Grant amount requested, per year and total amount 2016: 2017: 2018: 2019: 2020: Total: l. In what low and lower-middle income countries and/or in which of the following countries: China, Malaysia, Thailand, Algeria, Iran, Jordan, Lebanon, Libya and Tunisia, will the activities be implemented? m. Does your organisation receive any other grants from the Ministry of Foreign Affairs? If so, which grants, what are the amounts involved, what is their duration and for what activities have they 5

6 been granted (activity number)? You may provide this information in a numbered appendix. II. Threshold criteria An application that does not satisfy all of the criteria below will not be considered further. These criteria are listed below and explained where necessary. The organisation must satisfy the following criteria: D.1: The applicant/lead party and its co-applicants, if any, are not-for-profit organisations which possess legal personality. Notes: Include a copy of your organisation s constitution with your application. Provide references to the appropriate articles. D.2: The applicant/lead party and its co-applicants strive to achieve lasting reductions in social inequality in one or more low and/or lower-middle income countries, and/or in China, Malaysia, Thailand, Algeria, Iran, Jordan, Lebanon, Libya and Tunisia, possibly by working with relevant organisations and institutions, with the aim of promoting equal rights and opportunities for women and girls in developing countries. Notes: This should be evident from the organisation s objectives as set out in its constitution. Its track record must show that it has, or other organisations in the partnership have, substantial experience in working in the countries concerned. D.3: The applicant/lead party must demonstrate that, as of 1 January 2016, at least 40% of its annual income derives from sources other than Ministry of Foreign Affairs contributions. FLOW2 grants will not exceed 60% of the total annual income of the applicant organisation. If the applicant is the lead party of a consortium, this criterion applies to the whole consortium. Consequently, if one organisation derives less than 40% of its annual income from sources other than Ministry of Foreign Affairs contributions, this may be offset by another party in the consortium. Notes: The applicants must demonstrate this. The applicant/lead party must demonstrate this plausibly on the basis of the organisation s income over the years 2012 to 2014, according to its annual accounts for those years. If the requested grant amount (per year) is greater than two times the applicant s average own income, the applicant must establish satisfactorily that the organisation will enjoy a higher own income during the grant period, for instance due to amounts already pledged. Include copies of your organisation s annual accounts (refer to relevant pages) with your application and, if applicable, the annual accounts of your co-applicants. If applicable, include firm 6

7 commitments by donors relating to the grant period. If the applicant is the lead party of a consortium, this criterion applies to the whole consortium. Consequently, if one organisation derives less than 40% of its annual income from sources other than Ministry of Foreign Affairs contributions, this may be offset by another party in the consortium. Funds which are directly or indirectly obtained from the budget of the Ministry of Foreign Affairs (e.g. a grant or contribution from a Dutch embassy) do not count when determining the extent of the applicant s own income. Expected total income as of 1 January 2015, excluding Ministry of Foreign Affairs grants: Total annual income in 2014: EUR Of which non-bz: Total annual income in 2013: EUR Of which non-bz: Total annual income in 2012: EUR Of which non-bz:... D.4: The maximum remuneration of individual management and board members of the applicant/lead party and any co-applicants established within the EU does not exceed 163,000 per calendar year for a 36-hour working week. This amount includes not only the total of periodically paid salary, profit sharing and bonuses, but also taxable fixed and variable expense allowances as well as other payments made at set times of year, such as holiday pay, 13th month s salary, the employer s share of pension contributions, etc. Notes: The applicant/lead party is to specify below the amount of individual management and board members remuneration (salary, profit sharing, bonuses, taxable fixed and variable expense allowances, and other payments made at set times of year), indicating as well the extent of the appointment (hours worked) to which the remuneration relates. D.4 bis: From the start of the grant period, the gross salaries of the managers and board members of the applicant/lead party established outside the EU are in reasonable proportion to the seniority of their position and to the organisation s geographical location, size and complexity. Notes: Specify the salaries (including allowances) of managers and board members. If your organisation is established outside the EU, explain why the gross salaries of the managers and board members of the applicant organisation are in reasonable proportion to the seniority of their position and to the organisation s geographical location, size and complexity: Job title Salary, profit Taxable fixed and Other payments Contractual hours sharing and variable expense made at set worked bonuses allowances times of year per week 7

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9 D.5: The applicant/lead party is capable of proper financial management. The applicant can ensure effective and efficient implementation of the activities due to its expertise regarding the activities for which a grant is being applied for. a) Applicants certified in accordance with PARTOS ISO-9001 are deemed to satisfy threshold criterion D.5; b) for applicants that are not so certified, their satisfaction of criterion D.5 should be evident from a valid organisational check or COCA (Checklist for Organisational Capacity Assessment) with a positive outcome, conducted within the last four years on behalf of the Minister, in connection with a grant application. The applicant can demonstrate this by giving the activity number of the grant obtained or, if the grant application was ultimately rejected on grounds other than lack of organisational capacity, by indicating the policy framework under which it applied. c) If facts and circumstances have changed significantly since the organisational check mentioned under b, rendering the outcome of that check wholly or partly out of date, the applicant must indicate what has changed, below, and provide supplementary documentation if necessary. d) If the applicant already has a grant-based relationship with the Ministry of Foreign Affairs, but the organisational check with a positive outcome or the COCA conducted on the Minister s behalf took place more than four years ago, the applicant may use the short organisational check form included in annexe 1. The applicant can demonstrate the existence of a grant-based relationship by giving the activity number of the grant obtained. e) If the applicant has not had an organisational check or COCA with a positive outcome, and does not hold PARTOS ISO-9001 certification, it must complete the COCA enclosed with this application form (see annexe 2). The application meets the following criteria: D.6: The programmes must have a duration of five years, i.e. equivalent to the duration of FLOW2. The minimum grant application is 5 million and the maximum 15 million for the fiveyear duration of the activities. Notes: This should be evident from the proposal and the accompanying budget and multi-year estimate. D.7: The programme does not involve initiatives aimed wholly or partly at proselytization. Notes: This should be evident from the proposal and the accompanying budget and multi-year estimate. D.8: The programme concerns activities of substance in at least one low- and one lower-middle income country or in China, Malaysia, Thailand, Jordan, Algeria, Iran, Lebanon, Libya and Tunisia 9

10 Notes: This should be evident from the proposal and the accompanying budget and multi-year estimate. D.9: The programme does not relate to commercial services, investment or other commercial activities. Notes: This should be evident from the proposal and the accompanying budget and multi-year estimate. D.10: The programme relates to activities that qualify for funding from the ODA budget in line with OECD/DAC criteria. 1 Notes: This should be evident from the proposal and the accompanying budget and multi-year estimate. D.11: The activities for which grant funding is sought are implemented in low- or lower-middle income countries, and/or in China, Malaysia, Thailand, Jordan, Algeria, Iran, Lebanon, Libya and Tunisia. 2 Notes: This is evident from the programme proposal for the first year and from the theory of change. The application and the applicant also meet the following criterion specific to this call for proposals: D.12: The programme focuses on at least one of the following three categories of activities, or takes the form of an integrated programme encompassing two or more categories: 1. Activities focused on reducing violence against women; 2. Activities focused on economic participation and self-reliance; 3. Activities focused on the participation of women in politics and public administration. Notes: This should be evident from the theory of change and its development in the programme proposal for the first year and the accompanying multi-year budget. Include references to the relevant passages of the proposal According to the OECD/DAC classification. The list of eligible countries can also be found in Appendix 2 to the administrative rules. 10

11 III. Criteria relating to the quality of the programme proposal The quality and policy relevance of the proposed programme are assessed on the basis of the following criteria: a. Criteria relating to the quality of the theory of change The quality of the theory of change is assessed on the basis of the following detailed criteria, which relate to the nine components that every theory of change should include: P.1: The extent to which the theory of change contains adequate contextual, actor and gender analyses of the theme of the planned intervention (see section 2.2). P.2: The extent to which the theory of change contains a vision on and gives an explanation of how strategic short- and medium-term goals are logically derived from the context, actor and gender analyses. P.3: The extent to which the theory of change convincingly justifies the choice of intervention strategies in the programme, as logical consequences of the analysis and goals. P.4: In the case of applications made by a consortium, the extent to which the theory of change gives an adequate account of the roles of its members and its added value. Applicants should also discuss the forms of cooperation and coordination between the lead party and the co-applicants. P.5: The extent to which the theory of change provides an adequate system with indicators for monitoring outputs, outcomes and impact. P.6: The extent to which the theory of change contains an adequate risk analysis that describes the steps taken to limit risks as far as possible. P.7: The extent to which the theory of change gives a convincing account of the countries and/or regions where the applicant and any co-applicants have added value and of where they see feasible opportunities to achieve results. P.8: The extent to which the theory of change makes explicit the premises and choices underlying the chosen approach. 11

12 P.9: The extent to which the theory of change is in keeping with the FLOW2 priorities and the strategic objectives of these priority areas. b. Other criteria relating to the quality of the overall programme P.10: The extent to which the programme is relevant to policy. This is assessed on the basis of the following factors: P.10.a: Relevance to the objective of this grant policy framework: the extent to which the activities contribute to an enabling environment for equal rights and create opportunities for women and girls in low- and lower-middle income countries, or in China, Malaysia, Thailand, Jordan, Algeria, Iran, Lebanon, Libya and Tunisia, particularly on the themes of safety (combating violence against women), economic participation and participation in politics and public administration. P.10.b.: The extent to which activities are in keeping with Dutch international gender policy, as described in the letter to parliament on international gender policy of November 2011, 3 the policy document A World to Gain, 4 and the policy document Justice and Respect for All of 14 June 2013, 5 as well as with the international consensus expressed in the Beijing Platform for Action and the anticipated Post-2015 Sustainable Development Goal on gender equality (SDG 5). P.10.c: Complementarity and coherence: the extent to which the activities are aligned with the situation in the countries where the activities are to be carried out and with the development policy of the Netherlands and other donors, and the extent to which the activities provide added value vis-à-vis other activities being carried out in the countries concerned. P.11: The extent to which the programme proposal, especially the defined problem and objective, reflects the findings of a valid contextual analysis. P.12: The degree to which the programme contributes to institutional capacity building of the partners in the countries where it is implemented and the extent to which partners or the

13 target group can effectively influence the programme. This is determined according to the following criteria: P.12 a: The programme helps build the institutional capacity of partners in the countries where it is implemented. Notes: Explain how the programme or its activities help build the organisational capacity of the partner organisations. P.12 b: The partners, including the ultimate target group and partner organisations, can effectively influence the programme. Notes: Describe how the partners, or target group, are involved in monitoring the programme s progress and specify what influence they have, formally or otherwise, on corrective action. Describe how cooperation with local platforms (sub-grantees) is organised and secured, for instance by describing the partnership and supplying an organogram. P.13: The extent to which satisfactory risk management is in place, consisting of a satisfactory risk analysis and a satisfactory system for monitoring and corrective action, and if applicable, the extent to which the funding necessary to implement the programme, in addition to the requested grant, is guaranteed. P.14: Sustainability of the activities: whether they will produce a lasting (sustainable) effect for the ultimate target group and contribute to the institutional sustainability of partners and the applicant s/lead party s own organisation. Notes to criteria P1 onto P14: In 3,000 words or less, give an overview of your theory of change and details of the activities to be carried out in the first programme year. You should provide information on the following components of your theory of change (see section 5.4 of the FLOW2 policy framework): 1. context, actor and gender analyses; 2. short and medium-term objectives with an accompanying vision; 3. the chosen strategy; 4. in the case of a consortium, an explanation of the roles and added value within the programme of the different co-applicants; 5. measurable process and impact indicators for the purpose of monitoring and corrective action; 6. a risk analysis; 7. a description of the countries and/or regions where the applicant/co-applicants have added value; 8. an explicit statement of the premises underlying the above points. 9. the program proposal for the first year is a concrete elaboration of the theory of change and covers a careful description of the chosen strategic interventions in order to achieve the desired objectives (input, output and outcome), per country, and connected with the context of the country. When relevant, roles and 13

14 responsibilities of eventual local strategic partners are being clarified. c. Criteria for assessing the position of the lead party and co-applicants in the programme P.15: In the case of a consortium, the added value of working with the co-applicants, and the lead party s and co-applicants experience of cooperating in this consortium. Applications by a consortium must include: 1. A partnership agreement signed by all the organisations in the consortium, which at a minimum specifies (i) how each of the parties will contribute to the consortium s activities, (ii) how decisions are made within it, (iii) how costs and risks are shared among the parties, and (iv) how the fulfilment of obligations towards the Minister in respect of the grant is ensured; 2. An organisation chart of the consortium, if applicable. d. Criteria concerning outcomes, outputs, activities and resources This part of the assessment concerns the quality of your programme design in terms of outcomes, outputs, activities and resources: the extent to which the proposal provides a detailed description of the envisaged outcomes, outputs, proposed activities and resources, and shows that there is a clear link between the envisaged outputs and the resources needed to achieve these. P.16 a: The formulated outcomes are concrete and fall within the programme s span of influence; they follow logically from the problem as defined in the contextual analysis. Notes: Specify the outcomes to be achieved. P.16 b: Progress in achieving the formulated outcomes can be determined objectively. Notes: Specify 2 to 4 indicators of progress for each outcome. Specify how the necessary data will be collected. P.16 c: The outputs formulated are concrete and fall within the programme s span of control; they follow logically from the outcomes described in 5.a. Notes: Specify the outputs to be achieved. P.16 d: Progress in achieving the formulated outputs can be determined objectively. Notes: Specify 2 to 4 indicators of progress for each output. Specify how the necessary data will be collected. 14

15 P.16 e: There is a logical connection between the proposed activities and the envisaged outputs. Notes: Give a summary of the nature of the activities to be carried out. You do not need to provide detailed descriptions. P.16 f: Explain the resources required to achieve the envisaged outputs. Notes: Arrange your budget by outcome indicator and by country/region, distinguishing between direct programme costs and indirect costs recharged by the applicant. 15

16 General notes The OECD/DAC definition of outcomes and outputs should be used in formulating programme objectives and results. 6 In P.16.b and P.16.d you are asked to specify quality indicators for the programme outcomes and outputs. If progress cannot be measured quantitatively, you may use qualitative criteria, provided these have been described in detail. Criteria must be formulated in such a way that the programme s specific contribution can be demonstrated. For example, for a criterion like halving the inflation rate, it would be possible to show in general terms whether this had been achieved, but not to determine the programme s individual contribution to this outcome. Outcomes and outputs should be expressed in SMART terms as much as possible. The relevant concepts are explained in detail below. Specific: The envisaged outcomes and outputs must precisely target one or more objectives of the priority areas. Measurable: Clear success criteria must be linked to the outcomes and outputs, so that the achievement of the intended results can be determined as objectively as possible. Acceptable: The outcomes and outputs should be acceptable to the target group or other stakeholders. If the results have added value for the target group, they will be prepared to work towards achieving them (also see section 5.5 d). Realistic: The envisaged output volume should be realistic: not too little and not too much. Whether or not the outputs are realistic depends in part on the assumptions on which they are based. Excessively optimistic assumptions about contributions from third parties (target group, other donors), for instance, compromise the programme s level of realism. Time-related: The programme, including indications of milestones, should be planned within a realistic timeframe. e) Criteria relating to the innovativeness of the programme proposal P.17: The extent to and way in which the programme is innovative, either in a thematic sense or due to improvements in the intervention strategy used or efficiency gains in programme implementation. Notes: Describe the programme s innovative nature in the following areas: 1. Thematic innovation: Does the programme introduce new thematic components to the organisation s existing programme, or does it introduce a new dimension within an existing theme? 6 For the OECD/DAC definitions of outcome and output, see appendix III of the grant policy framework or go to 16

17 2. Improvements in the intervention strategy used (increasing programme effectiveness): Does the programme have a greater impact, compared to previous programmes, due to, for instance, synergy effects with other programmes, new partnerships, complementary activities (the 1+1>2 principle) or new intervention techniques? 3. Efficiency gains in programme implementation: Does the programme achieve the same impact as previous programmes using fewer resources, as a result of, for instance, lower procurement costs or more efficient use of time? IV. Criteria relating to the quality of the track record in the areas of gender equality and women s rights Criteria relating to the quality of the track record of the past three years in the areas of gender equality and women s rights The track record demonstrates the experience and success of the applicant/lead party and any coapplicants in promoting women s rights and gender equality. It must be presented in the form of three to five cases from the past three years (reference date 1 January 2015), demonstrating that the organisations are capable of achieving planned outcomes and outputs in the areas of gender equality and women s rights, and ensuring their sustainability. In this section, provide an overview of the past results achieved by your organisation, using the criteria for the quality of the track record (see section 5.4 of the FLOW2 policy framework) as your guide. Refer to relevant sections/pages of any documents used. Criteria relating to the quality of the track record The quality of your track record will be assessed on the basis of the following detailed criteria, which relate to the minimum factors that every track record should provide insight into: T.1: The extent to which the organisation/consortium has developed expertise in the areas of gender equality and women s rights, particularly with regard to the FLOW2 themes. T.2: The effectiveness of gender equality and women s rights activities implemented by the organisation/consortium, including its use of relevant national and international networks to enhance the intervention s effectiveness, the challenges this entailed and the organisation s/consortium s response to these challenges. 17

18 T.3: The extent to which the organisation/consortium uses innovative intervention strategies and ways of raising efficiency as it carries out its programmes. T.4: The transparency of the way the organisation/consortium works, and the way it provides accountability to its target group, partner organisations, local stakeholders, donors and the wider public (including members and supporters). T.5: The extent to which the work of the organisation/consortium is inclusive in terms of participation of local partners, gender mainstreaming, and increasing opportunities and access to basic services for vulnerable and marginalised groups. T.6: The extent to which the organisation or consortium has structurally embedded its results. T.7: The organisation s/consortium s added value for gender equality relative to other actors, such as government authorities, civil society organisations, multilateral organisations and the business community. T.8: The extent to which the organisation/consortium has the capacity to absorb, and adapt in response to, the lessons learned through planning, monitoring and evaluation (PME). 18

19 V. Applicant s signature I declare that I have truthfully completed the application form and all accompanying documents. Name of applicant Name of authorised signatory Date Town/city Signature 19

20 VI. Appendices The following documents should be included with your application. Please number the appendices and use these numbers when referring to appendices in your application. 1.1 Copies of the constitution (statuten) and deeds of incorporation (oprichtingsakten) of the applicant organisations and organisations participating in a consortium. 1.2 Contact details of the applicant organisation and all co-applicants (names of directors and contact persons, postal address, address, telephone and fax numbers). 1.3 If you are the lead party of a consortium, a copy of the partnership agreement signed by all the parties concerned. The agreement must at a minimum specify how each of the parties will contribute to the activities of the partnership, how decisions are made within it, how costs and risks are shared among the parties, and how the fulfilment of obligations towards the Minister in respect of a grant is ensured. 1.4 Organisation chart of the consortium, if applicable. 1.5 Annual reports for 2012 to 2014 of the applicant/lead party and organisations participating in a consortium. A link suffices for this purpose. If the documents are not available online, the original documents must be enclosed. 1.6 Annual accounts for 2012 to 2014 of the applicant/lead party and organisations participating in a consortium. 1.7 For the applicant and each of the organisations participating in a consortium, the most recent auditor s report and management letter (if available). 1.8 Proof of PARTOS ISO-9001 certification, or a reference to a still valid COCA or organisational check with a positive outcome. 1.9 Only for applicants/lead parties whose circumstances have changed since the last organisational check or COCA to such an extent that its results are wholly or partly out of date: an explanation of what has changed, with supplementary documentation if necessary Only for applicants/lead parties with a COCA with a positive outcome that is more than four years old: a completely filled in short organisational check form Only for applicants/lead parties without an organisational check or COCA with a positive outcome, which do not hold PARTOS ISO-9001 certification: a completely filled in organisational check in COCA format Theory/theories of change Detailed programme proposal for the first year A track record in the form of three to five case descriptions. 20