Apprenticeship Funding and Contracts Officer

Transcription

1 pprenticeship Funding and Contracts Officer JOB DESCRIPTION Employment status: Hours: Location: Department: Manager: Liaises with: Permanent, part time 21 per week working 9.00 a.m. to 5.00 p.m. (please specify your preferred working days within your application) Horizons, 60 Queen s Road, Reading, RG1 4BS d-hoc remote working may be possible Commercial and Business Development John Pratt, Head of pprenticeship Funding and Contracts pprenticeships Team, dmissions Team, Finance Team, Enterprise Business Development Team, Student Records Systems and Data Team Summary of the role The pprenticeship Funding and Contracts Officer role is fundamental to UCEM s development and delivery of UCEM s apprenticeship service. You will work closely with the Head of pprenticeship Funding and Contracts to ensure that UCEM s apprenticeship delivery is compliant with Education and Skills Funding gency (ESF) requirements, to ensure that funding allocations are effectively monitored and managed and to ensure that contracts relating to UCEM s apprenticeship delivery are effectively managed and supported. Duties and responsibilities Support the development and maintenance of learner file document templates to enable ESF compliance. Support the development and maintenance of controls processes to support the achievement of ESF compliance. Undertake internal audit and routine sampling of UCEM s apprenticeship records to determine if compliance with ESF requirements exists. Produce Management Information (MI) returns in accordance with UCEM s framework agreements. Provide information, advice and guidance to UCEM teams and UCEM subcontractors to support compliance with ESF requirements. Support funding income forecasting and funding reconciliation activity. Support the establishment and management of UCEM s subcontracting relationships. Support the management of UCEM s contracts with apprenticeship end-point assessment (EP) organisations. UCEM 06/2018 Page 1 of 5

2 Run ESF Provider Data Self-ssessment Reports, review for queries/errors and liaise with UCEM teams as appropriate to resolve queries/errors. Support the resolution of Individualized Learner Record (ILR) queries/errors. Create and maintain UCEM s entries in the Course Directory Provider Portal. dvise and support other UCEM teams/staff as necessary to enable UCEM to offer and deliver a firstclass apprenticeship programme. Other duties as appropriate to business needs and the grade of the post. Line management responsibilities None Financial accountabilities None PERSON SPECIFICTION = pplication/cv I = Interview T = Test Qualifications and training L4 qualification or equivalent professional experience L2 Maths and English qualifications Bachelors degree or higher Evidence of recent CPD Previous experience Recent business support experience in either an apprenticeship facing role or in a role linked to ESF funded programmes Experience in a similar role Experience of developing processes and procedures Experience within the same or similar sector Experience of managing own workload Experience of planning and undertaking audit work Experience of supporting and guiding other teams Skills, knowledge and aptitudes Excellent communication skills, both verbal and written Knowledge of ESF funding streams and funding rules relating to apprenticeships UCEM 06/2018 Page 2 of 5

3 Strong organisational skills including attention to detail and multi-tasking skills Knowledge of Provider Data Self- ssessment Reports and their use Good IT skills (in particular in use of MS Word and MS Excel) Knowledge of the ESF Individualized Learner Record (ILR) and its use Proactive and professional manner with a can-do approach ptitude to learn new software packages quickly and with ease bility to accurately prepare and poof-read contractual documentation bility to accurately interpret specification and compliancerelated documentation bility to develop excellent working relationships with both internal and external stakeholders bility to work quickly and accurately under pressure bility and willingness to adapt readily to changing circumstances Other or special requirements Car owner and driver with valid licence and insured for business travel I VLUES we expect all new employees to demonstrate our values at work We will test these as part of the interview process Passion we care We want each and every one of our students to succeed We do the right thing by our students and customers; that means we do whatever we can to ensure that no student falls behind in their studies, and that no customer is unhappy with the service they receive Integrity fairness first We model integrity in everything we do We never compromise on honesty or trustworthiness We adhere closely to laws and compliance standards We do what we say we will do, and fulfil our promises to staff Excellence we aim high High standards drive everything we do We deliver excellence, strive for continuous improvement and respond dynamically to change Each one of us is personally responsible and accountable for the quality of whatever we do We listen to our students and understand their expectations We strive to exceed expectations in quality and delivery UCEM 06/2018 Page 3 of 5

4 Support we support and respect each other t UCEM each member of staff does everything they can to help other staff and students to achieve their goals We respect others and their opinions, we are open to ideas, we trust each other We promote a supportive working environment across UCEM that extends to our students We value and reward each individual s skills, working towards common goals with shared objectives and through collaborative practice SFEGURDING ND PREVENT Please note any appointment to this post is conditional upon and subject to an enhanced certificate (criminal record check) issued by the Disclosure and Barring Service (DBS), which will also include a check of the DBS Barred Lists. If you are appointed to this post you will also be required, as part of your induction training, to undertake training relating to safeguarding and Prevent. This training will be both face-to-face and online. ny prior training in these areas is helpful, however it will not make you exempt from undertaking training with us. BENEFITS Salary range 28,000 to 30,000 per annum Full Time Equivalent. 24 days paid holiday (rising with service to 27) plus paid bank / public holidays and up to 5 paid closure days; all per holiday year Full Time Equivalent. Holiday buy/sell available. Salary exchange pension scheme (auto-enrolment to the People s Pension). From March 2018, you will automatically be opted-in to salary exchange (the term we use for salary sacrifice). You may opt-out. Life assurance provision. Horizons: There are limited parking spaces but you may ask to join the Waiting List. Employee ssistance Programme. Cycle to Work salary sacrifice scheme and access to Tax-Free Childcare (Government scheme) or Childcare Vouchers (to September 2018). Voluntary Healthcare Scheme. Charity giving. ccess to IT and retail discounts. On the jobs page of our website you will find the full list of employee benefits at UCEM PPLICTION PROCESS Preferably by to recruitment@ucem.ac.uk Please send the following documents: 1) Your up-to-date CV; 2) covering letter outlining your suitability for the role with your salary details and preferred working days; and 3) completed Recruitment Check Form, available from the jobs section of our website at Internal applicants are advised to inform their line manager of their application. Informal discussion For an informal discussion about the role please contact John Pratt on or j.pratt@ucem.ac.uk Please note: John will be on annual leave between 13 and 22 June 2018 (inclusive) and is uncontactable during this time. Please contact HR on or recruitment@ucem.ac.uk if your query is urgent. UCEM 06/2018 Page 4 of 5

5 NO GENCIES WE DO NOT USE GENCIES NOR CN WE CCEPT CV SUBMISSIONS Closing date Wednesday 4 July 2018 at 5.00 p.m. Interviews will be held on Monday 16 and Tuesday 17 July UCEM 06/2018 Page 5 of 5