WICHITA COUNTY COMMUNITY SUPERVISION & CORRECTIONS DEPARTMENT JOB ANNOUNCEMENT AP 162

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1 WICHITA COUNTY COMMUNITY SUPERVISION & CORRECTIONS DEPARTMENT JOB ANNOUNCEMENT AP 162 The Community Supervision and Corrections Department (Adult Probation) is posting for: POSTING TITLE: Receptionist SALARY: commensurate with experience QUALIFICATIONS AND RESPONSIBLIITIES: Refer to the Job Description and Screenable Job Requirements which are available at the Wichita County Community Supervision and Corrections Department (Adult Probation) or at APPLICANTS FOR THIS POSITION MAY OBTAIN AN APPLICATION PACKET FROM THE WICHITA COUNTY COMMUNITY SUPERVISION AND CORRECTIONS DEPARTMENT (Adult Probation) AT 600 SCOTT AVE, SUITE 101, WICHITA FALLS, TEXAS OR FROM THE CSCD WEB SITE AT Applicants interested in applying for this position must submit the following: 1. Completed Wichita County CSCD Employment Application 2. Resume 3. High School Diploma or GED Certificate (see #1 on next page) 4. Cover letter stating qualifications Submit above documents to Margaret Rogers, at the Wichita County Adult Probation Department (600 Scott Ave, Suite 101). All positions in the Wichita County Adult Probation Department are partially funded through money allocated by the State Legislature. Should these funds be deleted or reduced for any reason, reductions in staff levels to accommodate available revenues may be required. Margaret Rogers, Director Wichita County CSCD AN EQUAL OPPORTUNITY EMPLOYER It is the policy of the Wichita County Community Supervision and Corrections Department (Adult Probation) to recruit, hire, train, and promote persons in all job categories without regard to race, color, national origin, religion, sex, age, or handicap. It is the policy of the Wichita County Adult Probation Department to consider best-qualified individuals according to ADA standards. Requested reasonable accommodations will be considered and the Director will make final accommodation determinations after consultation. Contact Margaret Rogers, designated ADA representative, for special needs at

2 WICHITA COUNTY COMMUNITY SUPERVISION & CORRECTIONS DEPARTMENT JOB POSTING INFORMATION SHEET ANNOUNCEMENT AP 162 POSITION TITLE: Receptionist POSTING DATE: November 20, 2018 CLOSING DATE Until selected SCREENABLE JOB REQUIREMENTS 1. Applicant must submit with application, at a minimum, a high school diploma, a GED certificate, a college transcript or a diploma from an accredited business or vocational school. 2. Applicant must be 21 years of age or older at the time of employment. 3. Applicants must have: a. 3 years full-time work experience in secretarial type work if the applicant has only a GED or high school diploma; b. 1 year full-time work experience in secretarial type work if the applicant has graduated from an accredited vocational or business college or possesses another academic degree. 4. Applicants cannot currently be on community supervision (probation) or parole or be serving a sentence for a criminal offense (See Job Description for more detailed information). 5. After the initial screening of applicants, the top candidates will be required to submit to testing in keyboarding, word processing, 10-key and data entry. An applicant must meet the following minimum scores for an interview: a. Typing/Word Processing: 40 wpm with 95% accuracy b. 10 Key and Data Entry: 6,200 KPH with 95% accuracy 6. A criminal history (NCIC and TCIC) background check will be conducted on all applicants selected for interview. A criminal record check by fingerprint, a driving history and a pre-employment drug test will be conducted on the applicant selected for the position. Preference will be given to applicants who speak Spanish fluently, all other qualifications being equal.

3 WICHITA COUNTY COMMUNITY SUPERVISION AND CORRECTIONS DEPARTMENT (CSCD) POSITION DESCRIPTION RECEPTIONIST JOB SUMMARY Under the direction of the Support Staff Supervisor, the Receptionist is responsible for performing receptionist duties for the department, both in person and by phone. This position is required to exercise diligence in maintaining accurate financial records and in accurately handling money collected. The Receptionist also performs cashier duties when assigned and in the absence of other cashiers assigned this function. This position performs job in compliance with Sections 42.A of the Texas Code of Criminal Procedure, Chapters 76 and 509 of the Government Code, standards of the Texas Department of Criminal Justice Community Justice Assistance Division (TDJC-CJAD), and policies and procedures of Wichita County CSCD. DUTIES AND RESPONSIBILITIES 1. Receive persons daily who visit the CSCD in person including, but not limited to the general public, attorneys and offenders. 2. Accurately log in the presence of persons reporting to the office each day on official business noting time, date, and staff member requested. 3. Answer phone calls daily, routing to proper staff member or to the voice mail of specific staff. 4. Perform fiscal duties daily as outlined in the internal control policies and procedures. 5. Serve as relief and secondary cashier as assigned. 6. Receive and accurately make change daily for adult service fees, restitution, and any other court-ordered payments from offenders on community supervision and issues receipts for funds collected. 7. Accurately maintain and balance cash drawer daily according to department policy. 8. Accurately enter daily necessary data in the department s automated case management system. 1

4 9. Activate the department voice mail/greeting prior to the close of the department at noon and 5 p.m. 10. Maintain orderliness of the waiting areas daily. 11. Responsible for locking of the front office door at noon and 5 p.m. 12. Maintain forms cabinet monthly and supply cabinet for assigned area. 13. Serve as department runner daily to the Courthouse. JOB REQUIREMENTS AND QUALIFICATIONS EDUCATION AND EXPERIENCE 1. Graduation from an accredited high school plus three (3) years full-time work experience in secretarial work, or 2. Graduation from an accredited vocational or business school with a minimum of one (1) year, full-time work experience in secretarial work OTHER REQUIREMENTS 1. Must not have any pending charges for any criminal offense or have an outstanding warrant. 2. If the applicant was convicted or subject to any deferred adjudication, suspension of sentence, judicial finding of guilt, or any other penalty imposed by court, or agreed upon by the accused, more the five (5) years must have elapsed since the person was discharged from the criminal justice system. (Class A or B misdemeanor or their equivalents). 3. If the applicant was convicted or subject to any deferred adjudication, suspension of sentence, judicial finding of guilt, or any other penalty imposed by court, or agreed upon by the accused, more then fifteen (15) years must have elapsed since the person was discharged from the criminal justice system. SKILLS AND ABILITIES 1. Possess and demonstrate a sound knowledge of business correspondence and an ability to proofread for grammar, spelling, and punctuation, with a high degree of accuracy and the ability to communicate clearly and concisely, orally and in writing. 2. Possess the ability to perform basic accounting and mathematical computations with a high degree of accuracy with ability to handle and manage large amounts of cash, count change, and balance cash drawer. 3. Possess knowledge of office procedures and organizational skills necessary to maintain complex, detailed records and prepare reports from those records. 4. Possess ability to work independently on difficult or complex clerical tasks. 2

5 5. Possess knowledge of statutes, TDCJ-CJAD standards and department policies and procedures 6. Type a minimum of 40 words per minute and perform data entry and 10-key by touch with 95% accuracy. 7. Possess and demonstrate personal computer skills and learn quickly to use the software programs of the department. 8. Possess ability to maintain cooperative, professional working relationship with victims, offenders, criminal justice personnel and colleagues. 9. Possess ability to communicate effectively with diverse and sometimes irate individuals and to handle calmly and efficiently situations ranging from routine to emergency. 10. Job is performed in office environment which requires long periods sitting at desk and working at computer workstation and excessive telephone duties. OTHER REQUIREMENTS 1. Must be mobile within an office environment (i.e. lift case files, maneuver around file cabinets, bend, sit for long periods, reach, stoop, pull, push, stand, walk, speak, hear, identify offenders and observes their actions, read, write, file, type, use telephone, fax machine, and computer). 2. Must be able to tolerate a moderate to high degree of stress. 3. Must be able to give verbal and written instruction. 4. Must be able to initiate and maintain legible documentation in a timely manner on a continual basis. OTHER The statements contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. 3

6 Wichita County CSCD Employment Application 600 Scott Ave, Suite 101 Wichita Falls, Texas Office (940) Fax (940) FILL OUT THIS APPLICATION CLEARLY AND COMPLETELY. In order to be eligible for employment, an application must be submitted for each position as it becomes available. Applications and attachments, once submitted, become the property of Wichita County CSCD and are not to be returned. Position Date of Application Date Available Last Name First Name Middle Name Home Telephone # Alternate Telephone # Street Address City State Zip County Social Security Number Drivers License Number State Class If it were REQUIRED for the performance of the job, would you work: WORKING CONDITIONS Overtime Yes No Evenings Yes No Nights Yes No Rotating Shifts Yes No Weekends Yes No Holidays Yes No EDUCATION, TRAINING AND OTHER JOB-RELATED INFORMATION High School City State Did you graduate? Yes No If you did not graduate from High School, list highest grade completed: GED No Yes/Date received: Hours Dates Attended Type of Name City State Completed From To Degree Are you at least 21 years of age? Yes No Major College Trade School Other List certifications, licenses, professional registrations or other credentials Check any skills you have: Have you ever taken a typing test with TWC? Type WPM Ten Key By Touch No Yes/Date Shorthand WPM Personal Computer Have you worked for the Wichita County CSCD Bilingual Dictaphone before? Other No Yes/Date Except for minor traffic violations, have you ever been convicted of a felony or a misdemeanor? Yes No Have you ever been placed on probation? Yes No Has a court found evidence substantiating your guilt in a crime and deferred proceedings? Yes No If the answer is YES to any of the above questions, describe all incidents on an additional sheet of paper. PERSONAL REFERENCES Name two persons not related to you who have knowledge of your character, ability and experience in a work situation. Name Address City State Zip Occupation RELATIVES EMPLOYED BY WICHITA COUNTY CSCD Name Department Relationship

7 AN EQUAL OPPORTUNITY EMPLOYER 1. The Work History must be completed in order for your application to be accepted and considered. 2. Please list most recent job first, including relevant volunteer experience. 3. Additional information, including resumes, may be attached to support but not replace, the fully completed application. 4. Copies of all required licenses, certifications and other documentation must be attached to the application upon submission. 5. No additional information will be accepted for consideration after the closing date. 6. If hired, you must provide documentation verifying your identity and authorization to work in the United States within 3 days from the date of hire.

8 AN EQUAL OPPORTUNITY EMPLOYER Information/Reference Release PLEASE READ CAREFULLY BEFORE SIGNING THIS APPLICATION 1. I authorize the Wichita County CSCD to investigate all statements in this application. I affirm that this information is accurate and correct. I authorize the Wichita County CSCD to secure any necessary information from my former employers, references, and academic institutions. I authorize the Wichita County CSCD to perform a criminal and driving history records check. I hereby release these employers, references, and academic institutions and the Wichita County CSCD from any liability arising from the giving or receiving of this information about my employment history, my academic credentials, qualifications, criminal/driving history, and/or my suitability for employment with the Wichita County CSCD. 2. I am aware that this is an application and not an offer of employment, and neither is this contract (implied or verbal) with the Wichita County CSCD. I am aware that by signing this, the Wichita County CSCD has in no way made any offer of employment at a future date. 3. I am aware that any false statements made on my application (and/or resumes, documents, etc.) with the specific intent to mislead the Wichita County CSCD and/or to intentionally hide damaging job related information that may affect my performance on the job and place the Wichita County CSCD at liability may be grounds for dismissal if I am hired, regardless of the length of my employment with the Wichita County CSCD. 4. I am aware that the Wichita County CSCD is an AT WILL EMPLOYER and if I am offered a job, I do not have any contracts with the Wichita County CSCD, implied, verbal, or actual. I am at liberty to terminate my employment without notice and the Wichita County CSCD is able to change any policy in existence without notifying me in advance. I authorize the Wichita County CSCD to contact my current employer. Yes No Signature of Applicant Date AN EQUAL OPPORTUNITY EMPLOYER: It is the policy of the Wichita County CSCD to recruit, hire, train, and promote persons in all job categories without regard to race, color, national origin, religion, sex, age, or handicap. It is the policy of the Wichita County CSCD to consider the bestqualified individuals according to ADA standards. Requested reasonable accommodations will be considered and final accommodation determinations will be done by the Director of the CSCD. Contact the CSCD Director for special needs at (940)