Scheme of Delegation The Brunts Academy

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1 The purpose of this document is to enable all parties to recognise the powers and functions of specific groups regarding main areas of business and types of decisions to be taken annually and informs the remit that will undertake each year as agreed in Terms of Reference and Articles. Vision setting out the vision for the and its application at both and levels determination of the corporate planning and strategy for the and the (in consultation with the ) work with the trust to determine corporate planning and strategy for the to carry forward the s vision, in a way appropriate to the specific qualities and community characteristics of the. To determine aims, strategic priorities and longer term strategy To approve Improvement priorities To determine priorities and detailed actions plan for improvement and seek approval from Board of directors. To formulate and approve Prospectus, associated documents and ensure published on all relevant media. Brunts Version 2

2 Compliance (Directors are the employers and the trustees) ensuring compliance with all statutory regulations and Acts of Parliament governing the operation of the, including, without limitation all charity and company laws and all health and safety regulations ensuring compliance with the provisions of the Articles and the Funding Agreements ensuring compliance with the Academies Financial Handbook Policies setting HR policies and procedures (as legal employer of all staff), developing appropriate terms and conditions of service with each, including the performance management policy and pay policy work with the trust to determine corporate planning and strategy for the to carry forward the s vision, in a way appropriate to the specific qualities and community characteristics of the. work with the to set the curriculum and standards to be achieved by the implementation of all policies prepared and approved by the, for example, policies regarding admissions, DBS (CRBs), Complaints and health and safety To ensure prescribed restrictions in articles are adhered to including arrangements for appointment of chair/vice; suspension of governors; delegation of functions to and approval of structure of portfolios; To review delegated functions and decisions annually To distinguish functions that must be delegated to a full portfolio versus an individual - admissions and exclusions, pay progression and disciplinary work To ensure Chair of is clear regarding delegated functions To receive regular updates with evidence from the through KPI reports to ensure compliance and progress To ensure regular audits and reports are acted upon relating to Finance, environment, Health and safety and education ( OFSTED) To ensure decisions made only if a meeting is quorate 3 or one third of directors governors in office whichever is greater Chairs to ensure proceedings and decisions can be taken by particular group To appoint link and designated governors ( SEN, Safeguarding, Complaints) To ratify new or amended policies on DFE list and in relation to Finance, HR, Health and safety To oversee processes for setting and reviewing curriculum To determine school session times and ensure 380 sessions To approve Inset days All Brunts Version 2 Page 2 of 13

3 setting and reviewing the curriculum and standards to be achieved by the Academies (in consultation with the ) determining the admissions policy and arrangements for the in accordance with admissions law and DfE codes of practice determining -wide CRB policy as set out in the Academies Financial Handbook the development of a charging and remissions policy and a revenue generation policy for the setting other wide policies such as health & safety, CRB, safeguarding, accounting and financial regulations etc ensure provision of free school meals to those pupils meeting the criteria to comply with and adhere to the terms of any protocol or any guidance issued by the from time to time put in place other specific policies and procedures as required including but not limited to those listed on the DfE website To approve admissions policy and arrangements annually To develop and monitor policies in relation to Finance, HR, Health and safety, Business Continuity( see other sections) To consult annually with the LA on its admissions policy and variations to admission number (PAN) and to work with LA on admitting students To discharge duties in respect of SEN students to responsible persons To ensure curriculum complies with Equality Act legislation and prohibit indoctrination To ensure a Designated person for looked after appointed To ensure safeguarding/ Child Protection / anti bullying / race/hate policies reviewed annually and requirements implemented effectively,training given and reports provided to LA To appoint external Clerk to Discipline as required To develop, approve monitor implementation of all policies in To develop policies and agree amendments to existing policies related to curriculum, teaching and learning and selfevaluation To ensure Pupil Premium funding used effectively and students receive meals as notified To determine curriculum model and staffing requirements and report to Business portfolio Business Standards and Effectiveness Brunts Version 2 Page 3 of 13

4 Educational Standards annual target setting for the in general in line determination of the educational targets of the including, but without limitation, determination of the s improvement plan (in consultation with the ) ensuring that all targets set are in line with the Governments current agenda considering and evaluating school performance against key performance indicators set by the (in consultation with the ); oversight of performance, standards and outcomes on a and individual basis work with the to determine the educational targets of the including, but without limitation, determination of the s improvement plan and necessary expenditure work with the to consider and evaluate school performance against key performance indicators set by the and value for money work with the trust to ensure that all targets set are in line with the Governments current legislation To adopt a home school agreement To implement admissions and behaviour policy in line with criteria and DFE legislation Ensure compliance with exclusion related provisions of Education Act 2006 To review behaviour and exclusion data against local and national To hear exclusion representations To attend fair access panels and share in year mobility data with MLP and LA To attend admission appeals To approve attendance policy and monitor student attendance comparing against national and local data To ensure policies in relation to sex education, RE, SMSC, collective worship are in line with legal guidance To approve targets proposed by and monitor attainment and achievement and ensure in line with agreed KPIs in Improvement plan To oversee school self review processes and outcomes and ensure recommendations are implemented including effectiveness of on raising standards To formulate and review self - evaluation To ensure resources are used effectively to raise standards Monitor implementation of and team improvement plans To comply with requirements of OFSTED Framework To set targets for student achievement and attainment Student Welfare and Guidance Standards and effectiveness Brunts Version 2 Page 4 of 13

5 putting in place support and intervention strategies for individual Academies To monitor student progress including use of resources and impact on including disadvantaged groups / gifted and talented To monitor and review the curriculum provision and policy To monitor the quality of teaching and learning and impact of CPD Appointments putting in place processes for: (i) making appointments within the s remit and (ii) the making appointments within its own remit appointing the Headteacher and/or Head of School of the and any Deputy/Vice (in consultation with the ) delegate the appointment of any other staff at the (in consultation with the ) to the Executive Principal / Head of School delegate the appointment of crossacademy staff to the Executive HR and Performance Management Principal put in place procedures for the proper professional and personal development of all staff responsibility for the performance management of the Executive Principal delegate to the Executive Principal and the performance management of the Headteacher and/or Head of School of the work with the to appoint the Headteacher and/or Head of School HoS to seek the approval of the Executive Principal for any senior appointments at the HoS to make other appointments of staff within their remit (permanent or temporary) in consultation with the Executive Principal and in a way consistent with any policy or procedure as may be determined by the from time to time, including compliance with any pay terms and adoption of any standard contracts or terms and conditions for the employment of staff issued by the monitoring local HR activity and policy, including the process for local performance reviews for members of staff and in particular ensuring that it is within the parameters for the particular from time to time established by the ees To appoint Executive Principal and HOS To delegate appointment of staff other than above posts to Executive Principal/ HOS in line with staffing structure To dismiss staff in line with personnel disciplinary policy and advise Board To delegate responsibility for all other appointments in academies and trust leadership to CEO with HoS. To participate in recruitment process for all staff within the academy as required To agree Performance Management / Pay policy and arrangements annually To determine who will support Directors in appraising Executive Principal To approve Executive Principal to support with HOS appraisal and delegate oversight cross academy staff performance To approve staffing structure To ensure implementation of Performance Management policy Brunts Version 2 Page 5 of 13

6 delegate to the Executive Principal the responsibility for the performance management and oversight of cross-academy staff putting in place processes for: (i) undertaking the performance management of all staff within the s remit and (ii) the undertaking the performance management of staff within its own remit in conjunction with the Executive Principal manage any claims and disputes all staff, including matters of suspension To determine with Executive Principal pay progression and report to Board To determine with Executive Principal TLR 3 posts and support staff task arrangements for temporary work To agree and monitor a training strategy for all staff To ensure central record of recruitment vetting check is maintained To determine staffing structure and complement and advise full board To ensure personnel policies in place to convene disciplinary panels to include, but not limited to, appeals, exclusions, grievance and complaints to determine protocols for exit packages to include, but not limited to, dismissal payments and early retirement to put in place procedures for the administration of payroll, pensions, statutory deductions and indirect employee expenses Business Services determination of procurement policies for the, in conjunction with the s Finance Director, from time to time determination of the extent of the services provided to the by the and how the costs work with the to determine the extent of the services provided to the by the and how the costs should be allocated implementation of s procurement policies insofar as they impact on the To propose staffing structure and complement to Board in line with curriculum provision and need To oversee implementation of personnel policies in particular capability and disciplinary procedures To determine the Services offered to the (e.g. HR, Finance, ICT, Data) and any associated costs To work in liaison with the to ensure that all Business needs are met Business Brunts Version 2 Page 6 of 13

7 should be allocated (in consultation with the ) oversight of the effectiveness of the delivery of centrally provided services seeking value for money and being able to demonstrate that value for money has been achieved either through central services or through local solution Media and PR oversight of public relations activities to project the activities of the and the Academies to the wider community support the and the in relation to any public relations activities to project the activities of the and the Academies to the wider community To issue press statements To ensure positive activity is publicised appropriately All Training providing Director and governor training and evaluation To organise training against skill analysis and current agendas Directors//Executi ve principal Finances establishing a funding model for use across the and the Academies including developing an individual funding model for the (in consultation with the to advise Directors on curriculum expenditure in line with School Improvement priorities and any associated expenditure To approve funding model and annual budget for to include, but not limited, to significant budget revisions, use of surplus balances and investments Approve scheme of financial delegation Brunts Version 2 Page 7 of 13

8 agreement of the s annual budgets and determining the proportion of the overall budget to be delegated to individual Academies (in consultation with the ) determining any additional financial and reporting targets for the putting in place guidelines and establishing processes for the local maintenance of assets and appropriate registers oversight of the finances of the and the, including, but without limitation, responsibility for compliance with the financial and accounting requirements detailed within the Funding Agreement considering and evaluating performance against key performance indicators set by the in relation to finances (in consultation with the ) arrange for the auditing of statements of accounts and schedule of internal control managing a corporate risk register for the attach to Govs to monitor expenditure for impact and report to Business portfolio to adhere to statutory guidelines outlined in policies and Academies Financial Handbook establish a funding model for use across the ) and to determine the use of surplus balances develop an individual funding model for the consideration of the s required funding and support in relation to the annual budgetary process to determine banking arrangements to approve the write off of surplus equipment and debts regularly monitoring and reviewing the s cash flow and expenditure in accordance with policies determined by the ees and the annual review of the Value For Money Statement develop appropriate risk management strategies and ensure -level resource is applied appropriately inform the of any need for significant unplanned expenditure and work with the to explore options for identifying available funding ensuring compliance with the overall financial plan for the keeping proper accounts and proper records in relation to the accounts preparing a statement of accounts in respect of each financial year of the observing proper levels of delegation and protocols, in conjunction with the Responsible Officer managing a risk register for the to monitor Governors expenses and remuneration Business Brunts Version 2 Page 8 of 13

9 To agree SIP priorities and cost to propose to Business portfolio. To produce termly monitoring reports outlining impact to Business portfolio. To recommend adjustments as required Asset and Premises developing an estate management strategy for the Academies that will identify the suitability of building and facilities in light of long term curriculum needs and the need for and availability of capital investment to meet their responsibility to ensure the buildings and facilities are maintained to a good standard dispose or acquire land or interests in land to be used by the Academies insuring the land and buildings used by the Academies ensure safety of all users through careful management of premises to determine the curriculum model and advise the business as to physical environment to advise the on SIP priorities that could potentially impact on the physical environment determine matters related to health and safety of occupants and security of premises to determine asset management planning arrangements determine procuring building and maintenance works in accordance with property handbook and develop a funded site and maintenance plan in conjunction with maintain inventories and security of assets to observe the protocols relating to tangible and fixed assets and their sale to observe protocols relating to relating to tendering and quotations To procure appropriate levels of insurance as to mitigate risk to the Business Brunts Version 2 Page 9 of 13

10 and Academies and ensure business continuity To ensure that there are Directors appointed to the Health & Safety Committee Governance ensuring processes are in place for the appointment and removal of Directors and governors of the appointing the Responsible Officer for the appointing the clerk to the monitoring the performance of the Local Governing Body power to withdraw delegated powers from the and, if necessary, disband it The should receive reports/ minutes from any individual or Portfolio Committee and consider whether any further action is necessary. provide reports to the trust determine the membership and proceedings of any. Each Portfolio () must have a chair who has been either appointed by the governing body or elected by the Portfolio () and to regulate the procedures of meetings Informing the buildings and assets strategies through accurate curriculum model planning. To ensure that the health and safety policy is followed in respect to the welfare and supervision of students To determine voting rights for associate members on s To suspend any governor To elect or remove the chair To elect or remove the vice-chair To determine Committee remits To determine staff appointments and processes for new staff and ratify Executive/HOS/Deputy posts To appoint or remove a clerk To participate in the review of effectiveness and review of Directors Approval of scheme of financial delegation and accounting policies To establish the governors register of pecuniary and business interests and oversee its maintenance Standards and Effectiveness Student Welfare and Guidance TRUST Business Brunts Version 2 Page 10 of 13

11 Establishment and membership of s including selection panels for delegated post recruitment To appoint link or designated governors, for example appraisal, child protection and complaints To decide on additional attendance at full governors meetings To decide the arrangements for full governing body meetings (legal minimum three per year) To regulate the procedures of meetings To participate in the self -review school processes Brunts Version 2 Page 11 of 13

12 Constitutional Powers and Decisions for Evolve Audit Committee 3 meetings minimum a year Responsibilities of the Audit Committee External Audit Internal Audit Schedule consider the appointment of the external auditor and assess independence of the external auditor, ensuring that key audit personnel are rotated at appropriate intervals. recommend the audit fees to the Board and pre-approve any fees in excess of 10,000 in respect of non-audit services provided by the external auditor and to ensure that the provision of non-audit services does not impair the external auditors independence or objectivity. oversee the process for selecting the external auditor and make appropriate recommendations through the Board to the members of the to consider at any general meeting where the accounts are laid before members. discuss with the external auditor the nature and scope of each forthcoming audit and to ensure that the external auditor receives the fullest co-operation. review the external auditor s annual management letter and all other reports and recommendations, together with the appropriateness of management s response. review the performance of the external auditor on an annual basis. recommend to the Board the appointment / re-appointment of the external auditor. review and consider the circumstances surrounding any resignation or dismissal of the external auditor. review the Responsible Officers programme and ensure that the Responsible Officer function is adequately resourced and has appropriate standing within the. review the reports and recommendations of the Responsible Officer, together with the appropriateness of management s response. monitor the implementation of action agreed by management in response to reports from the external auditor and Responsible Officer. Financial Management & Policies keep under review the s financial management and reporting arrangements, providing constructive challenge (where necessary) to the actions and judgements of management in relation to the interim management and financial accounts, statements and reports and the annual accounts and financial statements, prior to submission to the Board, paying particular attention to: critical accounting policies and practices, and any changes in them Brunts Version 2 Page 12 of 13

13 decisions requiring a major element of judgement the extent to which the financial statements are affected by any unusual or complex transactions in the year and how they are disclosed the clarity and transparency of disclosures significant adjustments resulting from the audit the going concern assumption compliance with accounting standards compliance with DfE and legal requirements. General review the s policy and procedures for handling allegations from whistleblowers. review the s policies and procedures for handling allegations of fraud, bribery and corruption. receive reports on the outcome of investigations of suspected or alleged impropriety. review the adequacy of policies for ensuring compliance with relevant regulatory, legal and code of conduct requirements. ensure that any significant losses are investigated and reported to the DfE where required. review the s risk management policy, strategy, processes and procedures for the identification, assessment, evaluation, management and reporting of risks. review the adequacy and robustness of risk registers. keep under review the adequacy and effectiveness of the s governance, risk management and internal control arrangements, as well as its arrangements for securing value for money, through reports and assurances received from management, the Responsible Officer, the external auditor and any other relevant independent assurances or reports (eg from the National Audit Office). review all risk and control related disclosure statements, in particular the s annual Statement on Internal Control, together with any associated reports and opinions from management, the external auditor and Responsible Officer, prior to endorsement by the Board. review any recommendations made by the Secretary of State for Education for improving the financial management of the Academies. review or investigate any other matters referred to the Committee by the Board. draw any significant recommendations and matters of concern to the attention of the Board. Brunts Version 2 Page 13 of 13