Policy Manual Committee Meeting. Tuesday, January 24, Council Chambers 7:00 PM

Transcription

1 The Corporation of the Municipality of Wawa Policy Manual Committee Meeting Tuesday, January 24, 2012 Council Chambers 7:00 PM (1) CALL TO ORDER & NOTE MEMBERS PRESENT The meeting was called to order at 7:01 p.m., and Councillor Chiasson welcomed everyone to the meeting. Present: Councillor Bill Chiasson, Chair Members: Mayor Linda Nowicki Councillor Yvan Besner Councillor Holly Morrison-Smith Councillor Ron Rody Staff: Chris Wray, CAO/Clerk-Treasurer Cathy Cyr, Deputy Clerk Doreen Pavlic, Deputy Treasurer Lori Johnson, Director of Community Services and Tourism Bridget Apnar, Assistant Director of Community Services and Tourism Brian Sheridan, Director of Infrastructure Services Paul Parisé, Chief Building Official Jason Morrison, Director Information Technology and Innovation Public: News Media: Guest: Absent: 3 Persons 1 Person (2) REVIEW OF ADDENDUM / APPROVAL OF AGENDA 2.1 Approval of Agenda Moved by: L. Nowicki R. Verbal RESOLVED THAT the Agenda for the Policy Manual Committee Meeting scheduled for Tuesday, January 24, 2012, be approved, as presented. (3) ANNOUNCEMENTS / DEPUTATIONS Page 1 of 5

2 (4) DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF (5) APPROVAL OF 5.1 Approval of Minutes - December 6, 2011 Moved by: L. Nowicki R. Verbal RESOLVED THAT the following Minutes for the Policy Manual Committee Meeting be adopted, as presented. Minutes of Policy Manual Committee Meeting held on Tuesday, December 6, 2011, as contained on Pages 1-3, inclusive of the Minute Book. Staff to obtain the signatures of the Mayor and Clerk, and then file the Minutes in the vault. (6) OLD BUSINESS 6.1 Pinewood Drive Road Condition The Director of Infrastructure Services to prepare an RFP to engage the services of an engineer to complete a road study. The Director of IS to prepare an RFP for engineering services. 6.2 Sidewalk Snow Removal - Government Road from the Corner of Algoma and Broadway The installation of crossing walk would be hazardous and create an additional liability for the municipality. The CAO to prepare a letter of response for the Mayor's signature. 6.3 Policy Manual Revision - HR - Human Resources HR:001 - Internet Usage All Committee members and management staff are to review the policy and forward any recommended changes to the Director for inclusion in the policy. Committee members and management staff to review the policy, and forward changes to the Director of IT. 6.4 Policy Manual Revision - HR - Human Resources HR003 -Employee Classification, Probationary Period and Benefit Participation The Committee directed the policies be updated and forwarded to the next meeting. The Deputy Treasurer to work with the HR Associate to update the policies for the next meeting. Page 2 of 5

3 6.5 Policy Manual Revision - HR - Human Resources HR Employee Orientation Policy to be reviewed and combined with the hiring policy. Referred back to staff for further review. Deputy Treasurer to update the policy and bring back to the next meeting. 6.6 Policy Manual Revision - HR - Human Resources HR-005 Council Per Diems The Committee directed staff to prepare a survey to determine what other communities are doing to address the Council Per Diems and loss of wages, etc. Deputy Treasurer to undertaken a council per diem survey. 6.7 Policy Manual Revision - HR - Human Resources PER Hiring Policy The CAO to include a section in the policy to address succession planning. The policy is to be revised and forwarded back to the next Committee meeting. The CAO to revise the policy and include a section to address succession planning. To be added to the next Committee agenda. 6.8 Policy Manual Revision -PW - Public Works, Roads and Transportation PWF Waterline By-Pass Valves The Water Rates by-law requires updating and it was referred to staff for an update. Director of IS to review the by-law and make revisions as required. The Director to update and revise the waterline by-lass valve policy for the next Committee meeting. 6.9 Policy Manual Revision - PW - Public Works, Roads and Transportation - PWF 002: Cottage Roads - Provision of Services The Director of IS to draft a new policy addressing cottage roads. The CAO to bring the matter to the attention of KPMG so that it may be part of the Municipal Service Delivery Review process. The Director of IS to draft a new policy. The CAO to review matter with KPMG as part of the MSDR process. (7) NEW BUSINESS 7.1 Wawa Trailer Park Street Light Report The committee could recommend to council to accept an option 3. Letter to be sent to the property owner. Page 3 of 5

4 Resolution to be prepared for the next Council meeting to accept Option #3 contained in the letter. 7.2 Smoke from Heating Appliances Councillor Rody to review the matter with the APH as a health issue (smoke). 7.3 Request for Senior and Disabled Snow Removal The Committee requested the CAO to prepare a letter of response to the property owner. CAO to prepare a letter for the Mayor's signature. 7.4 Draft By-Law - to regulate, govern, and restrict the operation of motorized snow vehicles within the Municipality of Wawa. By-law to be forwarded to the next Council meeting for approval. 7.5 HR Recognition of Municipal Staff By-Law to be prepared for the next Council meeting. 7.6 Policy Manual Revision - PE Govern & Regulate the Use of Skateboards Staff to revise the policy and forward to the next Council meeting for approval. By-law to be prepared for the next Council meeting. 7.7 Policy Manual Revision - PE Refreshment Stands/Vehicles The CBO to update and combine the two policies and bring it back to the next meeting for the committee to review. CBO to combine the two policies and bring back to the next meeting. 7.8 Policy Manual Revision - ES Landfill Site Conveyance The policy is to be rescinded at the next Council meeting. 7.9 Policy Manual Revision - ES Landfill Pushing Fee Policy to be rescinded at the next Council meeting. Page 4 of 5

5 7.10 Policy Manual Revision - FT Property Tax and Water and Sewer Services Account Payment Options The Deputy Treasurer is to update the Policy and forward it to the next Council meeting for approval. (8) IN-CAMERA SESSION (9) NEXT MEETING DATE 9.1 March 27, 2012 at 7:00 p.m., Council Chambers (10) MEETING CLOSE 10.1 Close of Meeting Moved by: L. Nowicki R. RESOLVED THAT the meeting close at 8:51 p.m. CHRIS WRAY, CAO/CLERK- TREASURER BILL CHIASSON, CHAIR Page 5 of 5