Education Program Coordinator - AMEP Program

Transcription

1 4 Education Program Coordinator - AMEP Program Comm Unity Plus Services Ltd delivers a range of early intervention and prevention programs focusing on informing and engaging with our community through high quality Adult Education, Neighbourhood House, Legal (through the Brimbank Melton Community Legal Centre) and Family Support programs as well as community engagement and development activities. Learning for Employment (LfE) has been contracted by the Department of Education and Training to deliver Skills for Education and Employment (SEE) and Adult Migrant Education Program (AMEP) from 1st July 2017 to the 30th June Position Objective: The Education Program Coordinator is responsible for mentoring and supervising the trainers of the Education Program and for conducting pre training assessments / reviews of potential students for all community+ Education Programs with particular focus on Adult Migrant Education Program (AMEP). Part A: Organisation Comm Unity Plus Services Ltd Vision and Values Vision: Building the capacity of our community by respecting diversity and striving for social justice Values: Engage with our community by being collaborative and inclusive Respond to the needs of our community and develop innovative and flexible services Accountable by providing beneficial and sustainable programs Part B: Position Specifications Relationships Division: Reports to: Education Training Manager Internal: Training Manager, Trainers, Administration Coordinator, Administration Team, Students, Corporate Services staff and other Program Staff Page 1 of 6

2 External: Job Active Providers, Centrelink, LfE Consortium, community organisations, schools and industry stakeholders Dimensions Direct Staff Indirect N/A Key Accountabilities Trainer and Assessor Support Planning and Reporting Stakeholder Engagement Support and Supervision Risk & Compliance Other functions and responsibilities as required Key Tasks Planning / Curriculum Development Liaise with the Administration Coordinator when creating classes and timetables. Liaise with the administration team to ensure the PTA / PTR are conducted in a timely manner. Assist with the development of the course plans for the AMEP program. Plan the validation / moderation processes on assessment material. Monitor the currency of the Training Package and liaise with the Training Manager to ensure successful transition. Liaise with Learning for Employment staff and ensure all planning is undertaken to plan AMEP service delivery. Professional Development Ensure trainers have access to professional development both externally and internally. Page 2 of 6

3 Mentor trainers to deliver high quality teaching and meet program compliance requirements. Ensure all training resources are compiled on the electronic drive and easily available to all trainers. Advise on the purchase of teaching resources and resources as required. Teacher Support and Supervision Provide induction and ongoing supervision to all trainers. Provide curriculum support to trainers. Liaise with Education Management and teaching staff on matters of curriculum, assessment and program delivery. Assist the trainers to prepare the files for auditing purposes. Mentor trainers in order to deliver high quality teaching and to meet program compliance requirements. Provide training and support to staff who will undertake teaching and assessment and keep a register of Casual Relief Trainers and ensure they are familiar with the training requirements. Manage and monitor workflows and workloads to ensure staff are able to complete their work in a timely and accurate manner. Support the Training Manager by conducting regular performance appraisals for all direct reports. Induct new staff and undertake probation reviews as required by community+ Provide Casual Relief Training Support if required. Pre Training Assessments Provide induction and ongoing supervision to Pre-Training Assessors. Ensure maintenance of the PTA kit and other assessment resources, and maintain PTA records in accordance with program guidelines and audit requirements. Manage, monitor and oversee the assessment process, including PTA schedule and report issues to the Training Manager. Meet all reporting requirements and prepare reports for the Training Manager and the Administration Coordinator. Assist in file preparation for verification audits as required. When required assess potential community+ students by conducting PTAs, ensuring all assessments are compliant with funding bodies and regulatory requirements. Complete all PTAs with accuracy, attention to detail and according to necessary deadlines. Page 3 of 6

4 Stakeholder Engagement Liaise with the Marketing and Administration Team and undertake stakeholder engagement work to increase student enrolment. Participate in meetings as required. Risk & Compliance Areas Meet all administrative, compliance and reporting requirements as per contractual guidelines. Monitor changes in funding guidelines and provide updates to the Training Manager in a timely manner. Implement validation and moderation schedules for all Education Programs. Manage the statistical information required by funding bodies and ensure it is gathered, entered, validated and sent in a timely manner. Regularly review and improve internal systems to ensure that minimal risks occur and compliance is assured. Ensure compliance with community+ Policies and Procedures. Ensure compliance with relevant contracts and associated guidelines. Ensure compliance with Memorandum of Understandings (MOU) for relevant consortiums or partnerships. Other functions and responsibilities Provide backfill cover as a Casual Relief Teacher when required. Attend meetings, briefing sessions, conferences and professional development activities such as moderation and verification networks and workshops. Maintain a knowledge of curriculum relevant to the scope of community+ registration. Part C: Person Specification Key Selection Criteria Extensive experience and knowledge of the delivery of the Adult Migrant Education Program and contract management. Previous experience supervising and managing teaching staff. Demonstrated experience and knowledge of curriculum development and delivery. Knowledge of education funding bodies and program delivery. Extensive knowledge and experience in conducting Pre-Training Assessments. Page 4 of 6

5 Well-developed interpersonal and communication skills with the ability to sensitively manage people from culturally and linguistically diverse backgrounds. Excellent time management and organisational skills to perform assessments and related tasks according to deadlines whilst maintaining a high level of accuracy. Demonstrated ability to prioritise and balance competing demands with professionalism, integrity and resilience. Extensive Knowledge of the ACSF. Qualifications Essential: Understanding and experience of the AMEP Program Tertiary qualifications with recognised teaching degree and qualification in Teaching English as an Additional Language Certificate IV in Training and Assessment TAE Desirable: Management qualifications Other Information Essential Desirable Current Working with Children Check and Police Check Demonstrated experience in managing and supervising staff Experience in conducting Pre-Training Assessments Access to car for work purposes and km will be reimbursed as per the award Previous team management experience Declaration Essential My position description has been explained in detail and I understand and accept the accountabilities and authority as outlined. Employee Name.. Signature.. / / Page 5 of 6

6 Manager Name.. Signature./ / Page 6 of 6