US Collegiate Archery. Board of Directors. Role and Responsibility

Transcription

1 US Collegiate Archery Board of Directors Role and Responsibility January 2011

2 Mission Statement The mission of the US Collegiate Archery Association is to serve as the governing body for both recreational and elite archery competition in college. Its central purpose and role is to develop and maintain the resources and infrastructure that will support and grow college archery programs across the nation. The program is responsible for conducting the U.S. Intercollegiate Archery Championships, and also responsible for selecting collegiate archery teams to represent the U.S. at international events. Our Vision The vision of the U.S. Collegiate Archery Association is to establish college archery as an integral part of the campus experience in as many colleges and universities as possible. The USCA works hard to ensure that beginning, intermediate and elite archers can enjoy the sport in college, and we strive to introduce archery to as many college students as possible. Organizational Chart US Collegiate Archery Board of Directors Role & Responsibility 2

3 BOARD MEMBER ROLES & RESPONSIBILITIES Purpose Boards of directors are the agents for directing not-for-profit organizations toward the achievement of their mission. They have an obligation to protect the assets of the corporation and to take reasonable care to ensure that it adheres to its mission and does not engage in activity that could jeopardize its tax exempt status. The Board is responsible for establishing Governance policies and providing input on the implementation of those policies when necessary. Members of the Board of the Board of Directors of US Collegiate Archery agree to support the mission of the organization. Each member must have an understanding of his/her responsibilities, which include the following: 1. Each Board of Director agrees to carry out their full two year term, unless an unforeseen situation prevents a member from completing their term. 2. Abide by the Code of Ethics for Board Members. 3. Each Board Member agrees to attend full Board meetings and committee meetings. It is understood that members are required to attend at least three-quarters of the total meetings per year to remain in good standing as a Board Member. These meetings are outlined below. Bi-Annual Board of Director Meetings Monthly Conference Calls Annual Fiscal Review 4. Review and Adjust the organization's Bylaws as necessary 5. Board of Director Members are legally responsible for the organization. They are responsible to know the policies of USCA, participate in strategic planning and should be familiar with programs and services. 6. Monitor fiscal management and maintain accountability to funders and donors by reviewing year end fiscal reports and to approve the annual budget. 7. Participate in fundraising 8. Select and evaluate the Executive Director. 9. Serve as the final arbiter in the event of a complaint to the Board of Justice. 10. Provide guidance and strategic direction to USCA staff for significant issues facing USCA 11. Work with the Executive Director in the development of the Business Plan and approve the Business Plan 12. Work collaboratively with all those involved with US Collegiate Archery. 13. Read and understand the Bylaws of the organization, particularly as it relates to the responsibilities of the Board member(s) and the election of the Chair. 14. Each Board Member should receive the following documents: Bylaws Approved Annual Budget Meeting Agendas Meeting Minutes US Collegiate Archery Board of Directors Role & Responsibility 3

4 Board Members Contact List Business Plan (which includes the program descriptions) Rules and Procedures Handbook Code of Ethics Classifications Governance and Operations There is a distinction between the roles and responsibilities of the Board of Directors and the Executive Director. The Board is responsible for developing the policies that govern the organization, while the Executive Director is responsible for implementing those policies and the day to day operations of the Association. The board must not involve itself in the operational aspects of the organization. Directors with oversight responsibilities work with the Executive Director to develop the business plan, fundraising efforts and approving the annual budget. Each area of responsibility must be governed in a reasonable manner. Each policy must be clear and concise so the policy is easy to implement and enforce. The Executive Director has management responsibilities such as, implementing the policies as outline by the Board in the Bylaws and Code of Ethics. The Executive Director manages the selection and supervision of administrative staff, oversee the contractual aspects of contracted labor, manages the budget, establishes the operating procedure, and conducts the day to day operations of the organization. Fundraising Active Board involvement in fundraising is critical in achieving both short-term and long-term goals. Board members are expected to participate in fundraising efforts according to their own means and interests. Each board member is encouraged to lead a fundraising activity every year. The board may decide to appoint an Adhoc committee that helps create and execute the Association s fundraising activities. Conflict of Duty and Interest As fiduciaries, the Board of Directors may not put themselves in a position where their interests and duties conflict with the duties that they owe to USCA. The law has divided conflicts of duty and interest into three sub-categories. Transactions with the Association A corporate body can only act as agents to promote the interests of the corporation whose affairs they are conducting. It is a rule of universal application that no one, acting as the agent, shall be allowed to enter into engagements in which they have, or can have, a personal US Collegiate Archery Board of Directors Role & Responsibility 4

5 interest conflicting, or possibly may conflict, with the interest of those whom they are bound to protect. Use of corporate property, opportunity, or information Directors must not, without the informed consent of the Association, use for their own profit, the Association s assets, opportunities or information. Competing with the Association Directors cannot compete directly with the Association without a conflict of interest arising. Similarly, they should not act as directors or employees (and in some cases volunteers) of competing companies, as their duties to each Association would then conflict with each other. Inappropriate Actions The Board of Directors should be very careful to not get involved in the following business functions. 1. The hiring, evaluation or firing of staff other than the executive director. 2. Approve individual bills for payment 3. Involve itself with the organization s day-to-day operations. 4. As an individual or committees, issue instructions that represent changes in fiscal, personnel, or program policies without formal action having been taken by the full board. Acknowledgement Statement As a member of the Board of Directors for the US Collegiate Archery Association, I the undersigned acknowledge that on the date indicated below I reviewed the Roles and Responsibilities, Bylaws, Rules and Procedures and Code of Ethics. I agree to comply with each of these policies and understand my two year commitment to USCA. US Collegiate Archery Board of Directors Role & Responsibility 5

6 Signature Date US Collegiate Archery Board of Directors Role & Responsibility 6