CPI Betty Rickicki Technology Management FOCUS ON FISCAL 2010

Transcription

1 CPI Betty Rickicki Technology Management FOCUS ON FISCAL 2010

2 FOCUS TOPICS CPI Overview Personnel to Report T&E Funding Employment Basis Formula Layout Changes New Edits for 2010 Items to Remember Reports to Verify Data PSC Data Download Race/Ethnicity Survey Final Recommendations UPDATE: Portal Provisioning Project

3 CPI OVERVIEW

4 WHAT IS CPI? Certified and Classified Personnel Information (Board Rule ) Reporting of certified and classified personnel based on their role within your district

5 HOW IS CPI DATA USED? State funding for certified staff (Training and Experience T&E) Determine Teacher Shortage Areas Program Reviews State/Federal Reporting PSC for Highly Qualified Teacher determinations for NCLB

6 WHEN IS DATA COLLECTED? Fiscal Year 2010 Cycle One Tuesday, October 6, 2009 Transmissions begin Tuesday, October 13, Last date initial transmissions Monday, October 26, Final transmission date and Deadline for Superintendent Sign-off Date range for active and terminated employees: 03/06/ /06/2009

7 Cycle Two WHEN IS DATA COLLECTED? Thursday, March 4, Transmissions begin Friday, March 12, Last date for initial transmission Friday, March 26, Final transmission date and Deadline for Superintendent Sign-off Date range for active and terminated employees: 10/07/ /04/2010 Cycle Three - LEAVE Thursday, July 1, 2010 Transmissions begin Thursday, July 8, Last date for initial transmission Thursday, July 15, Final transmission date for CPI Cycle 3 data and Deadline for Superintendent Sign-off

8 WHAT DATA IS REPORTED? Georgia Department of Education March 2009 (CPI ) CPI Employee Record Detail 234-SAMPLE County Personnel Demographic Information- A Record SSN: xxxxx9935 Personnel ID: Full Name: BUNKER, ARCHIE Birth Date: (mm/dd/yyyy) 10/17/1965 Gender: M Race: 2 Employee Type Personnel Demographic Information- B Record Displaced Staff From Certified Emp Basis 1 Classified Emp Basis 0 Contract Days-Certified 190 Annual Work Days-Classified 0 Annual Contract Salary-Certified $51, Total Annual Salary-Classified $0.00 Certified YRS Experience 17 State Pay Step L4 Certificate Level 4 National Cert N Termination Code 0 Termination Date Local Years Service 11 Full Time Equivalent Salary $51, Assignment Information- C Record School ID School Name Percent of Time Assignment TYPE In Field Status Certificate Type Job Code Subject Matter Certificate Field 0103 Sample High School 66.0 C I T Sample High School 34.0 C I T Fund Code A01 Record Basic Demographics B01 Record Contract Information Calculated Amount C01 Records - Assignments PSC Details if available Cert Level Effective Date Provision Flag Certificate Field Code Begin Date End Date 4 07/01/1994 F T /20/ /30/2014 Certification Data from PSC

9 STAFF POPULATIONS

10 STAFF POPULATIONS REPORTED REGULAR DIRECT CONTRACT EMPLOYEES 3 RD -PARTY CONTRACT EMPLOYEES LONG-TERM SUBSTITUTES

11 STAFF POPULATIONS DEFINED Regular Employee EMPLOYEE TYPE = blank/null o Direct contract with school district o Visiting International Faculty (VIF) OR EMPLOYEE TYPE = B Direct contract with school district o Retired teachers who have come back to teach full time Certified Salary edits (E654 and E655) skipped for this population, as they are not restricted to the salary schedule minimums. Senate Bill Now OCGA

12 STAFF POPULATIONS DEFINED Long-Term Substitute EMPLOYEE TYPE = L Hired directly by the district. Has an hourly service agreement to fill in for either a vacant permanent position or for a regular contract employee on leave. Must teach in the same vacant position, or replace the same permanent employee, for at least six weeks to be considered long term. Does not earn T&E dollars.

13 STAFF POPULATIONS DEFINED Third-Party Contract Employee EMPLOYEE TYPE = P Not hired directly by the district. Independent contractors Staff hired by and paid through another agency / private company Does not earn T&E dollars.

14 STAFF POPULATIONS DEFINED Third-Party Contract Employee Report teachers - Job Codes 085 to 200 (EXCLUDE 080 Lottery Pre-School Regular Ed Teacher) AND Report special education service providers - Job Codes: Adapted PE (485, 149); Audiology (481); Counseling (301, 306, 438); Diagnostic Services (479); Occupational Therapy (483); Physical Therapy (482); Psychological Services (404, 405, 406); Interpreter (437); Speech Path (480); School Health/Nurse (486); School Social Work (300, 412); Orientation and Mobility (484); Pre-School Paraprofessional (453); School Age Paraprofessional (436).

15 CPI RECORDS PER EMPLOYEE TYPE EMPLOYEE TYPE Code Personnel Record Layouts Certified T&E $ L Long-Term Substitutes A No P Third-Party Contracts A & C No B Blank/null SB 327 Employees (direct contract) Other direct contract employees and VIF A, B, & C Yes A, B, & C Yes

16 T&E FUNDING EMPLOYMENT BASIS

17 DATA USED FOR T&E FUNDING Certified Employees Only ALL B record data: Employment Basis Certification Level* (PSC) Pay Step Years of Experience* * Increase T&E dollars earned

18 EMPLOYMENT BASIS FORMULA Certified and Classified Employment Basis How to calculate: # of full-time hours/day * # of days/week = # of hours/week # of hours/week * # of weeks worked/year = Full-Time hours/year + # of additional hours/day * # of days /week = # of hours/week # of hours/week * # of weeks worked/year = Additional hours/year Once added together: Total of Hours DIVIDED BY Full-Time Hours = EMPLOYMENT BASIS

19 Example of Employment Basis Example: Full-time teacher who works 2 additional hours 2 days a week teaching night school. Contracted days = 190 Calculation for full-time hours: 8 hours/day X 5 days/week 40 hours/week X 38 weeks/year 1520 hours/year Calculation for additional hours: 2 hours/day X 2 days/week 4 hours/week X 38 weeks/year 152 hours/year = = 1.10 (Employment Basis)

20 Employment Basis VS Percent of Time Employment Basis B Record Related to CONTRACT SALARY Used to calculate FTE (full-time equivalent) Used in T&E calculation for certified employees Cannot be greater than 2.0 Percent of Time C Record Related to TOTAL TIME ON THE JOB All assignments must total 100% of time Estimate % of time spent per assignment

21 Example: Employment Basis VS Percent of Time Employment Basis B Record Certified CONTRACT Salary = $18, Employment Basis = 0.50 FTE calculated salary = / 0.50 = $37, Yrs Exp = 5 (Step 3), Cert Level T4 (bachelors) Salary Schedule minimum = $36, (met minimum) Percent of Time C Records Certified CONTRACT Days = 95 (full-time would be 190) Employee has 3 assignments: 15% of time worked teaching English 65% of time worked as counselor 20% of time worked teaching English remedial

22 LAYOUT CHANGES

23 LAYOUT CHANGES A Record Changes New Race and Ethnicity Changes Breaking Out of Full Name A-level Record Length Expanding

24 LAYOUT CHANGES ETHNIC HISPANIC Hispanic or Latino Not part of race indicators. Identifies Hispanic ethnicity RACE INDIAN American Indian or Alaska Native One of the five race indicators that can be set to yes or no for a student. More than one can apply. A 1 Certified,Classified, Active, Terminated A 1 Certified,Classified, Active, Terminated RACE ASIAN Asian A 1 Certified,Classified, Active, Terminated RACE BLACK Black or African American A 1 Certified,Classified, Active, Terminated RACE PACIFIC Native Hawaiian or Other Pacific Islander A 1 Certified,Classified, Active, Terminated RACE WHITE White A 1 Certified,Classified, Active, Terminated H= Hispanic N= Not Hispanic ETHNIC HISPANIC must be H or N I= American Indian or Alaska Native N= Not This race RACE INDIAN must be I or N S= Asian N= Not This race RACE ASIAN must be S or N B= Black or African American N= Not This race RACE BLACK must be B or N P= Native Hawaiian or Other Pacific Islander N= Not This race RACE PACIFIC must be P or N W= White N= Not This race RACE WHITE must be W or N E284 E285 E286 E287 E288 E289

25 LAYOUT CHANGES FULL NAME being replaced by LAST NAME, FIRST NAME, MIDDLE INITIAL Portal Provisioning requirements need name split out LAST NAME The employee s last name. A 30 Certified,Classified, Active, Terminated LAST NAME and/or FIRST NAME cannot be null. LAST NAME must be at least two characters E3100 E3106 FIRST NAME The employee s first name. A 30 Certified,Classified, Active, Terminated LAST NAME and/or FIRST NAME cannot be null. FIRST NAME must be at least two characters. E3100 W3107 MID INITIAL The employee s middle initial. A 1 Certified,Classified, Active, Terminated MIDDLE INITIAL must be either alpha characters (A-Z) or blank. E3102 FILLER A 4 No edits.

26 LAYOUT CHANGES Vendor Update Districts are responsible for contacting vendors of requirement changes Vendor deadlines must be before October 2009 so that your district has time to enter data in your local software. CPI Extract changes must be ready for October 2009 data collection.

27 NEW/REVISED EDITS

28 NEW EDITS FOR 2010 Edits to be removed E210 - Race/Ethnicity one-character data element Race/Ethnicity data element has been replaced Position in A record will be filler E600 - Full Name must have comma between first and last name Full Name has been replaced Positions in A record will be filler W600 - Full Name must have space between first and last name

29 NEW EDITS FOR 2010 Edits to be added E284 - Ethnic Hispanic Edit message: ETHNIC HISPANIC must be H or N E285 - Race Indian Edit message: RACE INDIAN must be I or N E286 - Race Asian Edit message: RACE ASIAN must be S or N E287 - Race Black Edit message: RACE BLACK must be B or N E288 - Race Pacific Edit message: RACE PACIFIC must be P or N E289 - Race White Edit message: RACE WHITE must be W or N

30 NEW EDITS FOR 2010 Edits to be added E292 Employee can not have value of N s for all race identifiers Edit message: At least one race indicator must be selected Have a code other than N Race data elements do not include Hispanic (Ethnicity indicator) More than one race indicator selected assumes employee is Multiracial

31 NEW EDITS FOR 2010 Edits to be added E LAST NAME, FIRST NAME Edit message: LAST NAME and/or FIRST NAME cannot be null, contain numbers, or selected special characters E LAST NAME Edit message: LAST NAME must be at least two characters E FIRST NAME Edit message: FIRST NAME must be at least two characters E MIDDLE INITIAL Edit message: MIDDLE INITIAL must be either alpha characters (A-Z) or blank

32 NEW EDITS FOR 2010 Edits to be tightened E064 - SOCIAL SECURITY NUMBER Edit message: Social Security Number not valid. Must be a 9-digit SSN. First three digits cannot begin with 9XX or contain 000. SSN cannot be all one number or an invalid sequence of numbers. Cannot have 000 as first 3 digits, Cannot have 9XX as first 3 digits Cannot be any of the following: ' ', ' ', ' ', ' ', ' ', ' ', ' ', ' ', ' ', ' ', ' ', ' ', ' ', ' '.

33 NEW EDITS FOR 2010 Edits to be tightened E691 Assignment Certificate Type Edit message: Assignment Certificate Type not valid for employee. If employee's paperwork requesting new or renewal certificate has been sent to PSC but certificate has not yet been issued, enter '998' for pending certificate. 999 removed as a valid code for pending

34 ITEMS TO REMEMBER

35 ITEMS TO REMEMBER Payroll years of Experience Certified Employee Should increase by 1 from one fiscal year to the next Refer to Board Rule (GBA 5) Except for SB 327 employees years will not accrue Should be equal to Count 1 for Count 2 in the same fiscal year Annual Contract Salary Certified Employee Must generate an FTE Salary value State Minimum Exempt: Charter Schools, Residential Facilities Classified Employee Must be a value > zero

36 ITEMS TO REMEMBER National Teacher Certification Valid values : Y or N Table updated with PSC data in November CP019 Report reports teacher where currently active. Report is not used for National Certification funding

37 ITEMS TO REMEMBER Assignment Job Code Employee may have multiple Job Codes Assignments need to be broken out by Job Codes Examples: Superintendent also serving as a principal should have 2 assignment records with a percent of time serving as each. GNETS/psychoed counselor, Job Code 306, who is teaching should also report teacher Job Code 153 Employee may have certified as well as classified Job Codes reported Example: Teacher may also serve as bus driver

38 ITEMS TO REMEMBER Assignment Field Status In-field ( I ) Teacher is working in their certified content area Out-of-field ( O ) Teacher is certified, but is not working in the area of certification. Assignment Certificate Type Must match against data received from PSC

39 ITEMS TO REMEMBER Reporting Certificates Refer to the Job Code Table Job Code Title Description Cert. Required Report Cert on CPI 435 ParaPro N Y Function Object 114 Grade 9 Teacher 410 School Nurse Y N Y N Certification Exemptions: Some Charter Schools and Residential Treatment Facilities Third-Party Contract Employees

40 ITEMS TO REMEMBER Reminders: Subject Matter codes should reflect the specialized fields of study wherever possible. Subject codes are no longer valid codes for Job Codes (teachers) These subject codes are still valid for any position above 199 (non-teacher codes) Elementary codes can still be used ( ) where appropriate

41 ITEMS TO REMEMBER If subject being taught is not in one of the more specific codes, personnel should be coded using the first 2-digits of the course number. Third digit is the Type of Instruction Combining first 2 digits with Type of Instruction: Example: English Language Arts (LA) = 23.xxxxxxx 231 = Remedial LA 232 = Gifted Education LA 233 = Distance Learning LA 238 = Special Education LA 230 = All Other LA

42 ITEMS TO REMEMBER Reporting Remedial Subjects: Remedial cannot be used for all subject areas Board Rule Remedial educational program an instructional program designed for students in grades 6-12 who have identified deficiencies in reading, writing, or mathematics.

43 CERTIFICATE TYPES Professional vs. Provisional Some certificates can be either provisional or professional (ex. NT). Please read certificate issued from PSC. If person is considered professional for one certificate, then PSC file will have him/her flagged as professional for all certification entries in the PSC file. Effects edit for minimum salary required.

44 ITEMS TO REMEMBER Professional vs. Provisional Certificate Type Table (on our website) will only show a Salary Type of either T /Professional or B /Provisional, but certificate issued by PSC will state that: This non-renewable certificate is not a professional certificate. appears on non-professional Non-renewable certificates (the equivalent of the old "B" certificates.) It does not appear on ALL Non-renewable certificates. In this case the employee will be paid on the provisional salary scale.

45 ITEMS TO REMEMBER Professional vs. Provisional Certificate Type Table (on our website) will only show a Salary Type of either T /Professional or B /Provisional, but certificate issued by PSC will state that: This non-renewable certificate is not a professional certificate. appears on non-professional Non-renewable certificates (the equivalent of the old "B" certificates.) It does not appear on ALL Non-renewable certificates. In this case the employee will be paid on the provisional salary scale.

46 ITEMS TO REMEMBER Extended Day /Year CTAE (Voc Ed) Job Codes 116 Extended Day Teacher (HS) 117 Extended Day Teacher (6-8) 119 Extended Year Teacher (6-12) must be reported with a Secondary Fund Code of 76 Extended day job codes should be used when a teacher works additional hours either before the normal school day starts or after the normal school day has ended.

47 ITEMS TO REMEMBER E1008 Replaces W1107 Principal (Job Code 610) must be reported from all FTE reporting schools with school codes less than 6000 Superintendents also serving as principals need to report both assignments E1009 Technology Specialist should not be reported with a subject Job Code 445 = Technology Specialist Subject Matter Code should = 999 or blank

48 ITEMS TO REMEMBER E1012 Parapros (Job Codes 434, 435, 436 ) should report Subject Codes according to assignment type: Instructional para Subject Codes Non-instructional para Subject Code 999 E1010 Classified employees (Assignment Type Code = N ) should not report a subject Subject Matter Code should = 999 or blank Exceptions: Grad Coach, 3rd-Party Contract Teachers, Instructional Parapros

49 ITEMS TO REMEMBER E1013 EMPLOYEE TYPE must be valid L = Long- Term P = 3rd Party Contract B = SB327 Retiree returning to teach full time Blank/null = All other direct contract employees. E1011 Replaces W647 Classified employee s FTE salary > $200,000 Assignment Type Code = N FTE salary = contract salary / employment basis

50 ITEMS TO REMEMBER E1014 These Job Codes must be reported with a school code, not a facility code: Teachers (greater than 080 and less than 200 ) Not including 080 Lottery Pre-school teacher Principal ( 610 ) and Vice-Principal ( 615 ) Graduation Coach ( 398 ) W1108 FTE salary exceeds minimum salary in Salary Schedule by $20,000 or more. Established to catch data errors that have occurred in the past.

51 ITEMS TO REMEMBER E696 Special Ed teachers can now report remedial (xx1)as well as special ed subjects (xx8) See Remedial Education Program Guidelines W805 Warning: This employee is currently employed in another Georgia school system. Example: Teachers who are reported from multiple counties with a job code 154, Night School Teacher (Grades 9-12). Requires checking with other district and entering comments in order to sign off.

52 ITEMS TO REMEMBER E2016 All personnel reported as active in previous CPI cycle must be reported as either active or terminated in the current CPI cycle. Error will be generated if active personnel from previous count are not reported as active or terminated in current CPI collection. If they have terminated within one month of the current CPI count, please terminate on-line to reduce the number of edits in next CPI collection Often caused by back-dating terminations in local system after CPI has been uploaded.

53 EXTENDED VS. 20 ADDITIONAL DAYS Extended Day Personnel Work extra days outside their normal contracted time and are paid through the Vocational Grant (Board Rule ) Secondary Fund Code = Additional Day Personnel Work extra days that may be spread throughout the school year Not paid with Secondary Fund Code 76 Can be any other code, including 00

54 ITEMS TO REMEMBER Personnel who teach for the Georgia Virtual School Program Personnel hired by the Georgia Virtual School are not reported in CPI Georgia Virtual School Program now reports their teachers directly to PSC for HiQ determination

55 CLASS SIZE AND STUDENT RECORD Teachers/Administrators Reported in Student Record and Class Size Produce errors if they do not have a teaching or administrative record in CPI Administrators must have an assignment (C-Record) with a valid Job Code. Teachers must have at least one assignment (C-Record) with a valid Job Code.

56 CLASS SIZE AND STUDENT RECORD Teachers must have an assignment (C-Record) with at least one of the following Job Codes: (Teachers) (Special Ed) (Counselors) 440 (Librarian/Media Specialist) 480 (Speech Pathologist) 672 (Vocational Specialist) 673 (Youth Apprenticeship Director) 621 (Instructional Supervisor) Student Record E909 Long-Term Substitutes are now excluded no C record with Job Codes

57 REPORTS TO VERIFY DATA

58 REPORTS TO VERIFY DATA

59 REPORTS TO VERIFY DATA CP018 Terminated Employees Listing of all employees that are being reported in current collection as being terminated CP032 Personnel Reported Active in Last Cycle Listing of all employees that were reported in last collection as active Compare this report to CP018

60 REPORTS TO VERIFY DATA CP019 National Board Certification Listing of employees reported with a National Certification = Y Should now report regardless of which district last reported to National Will not report employee if permission was not given to National to release information Is not used in funding process for National Certification

61 REPORTS TO VERIFY DATA CP036 Job Codes Summary by System Total number of employees reported by Job code. Can be viewed down to each facility within the school system CP020 Assignment Job Codes Not Reported Use as a check against what should be reported

62 REPORTS TO VERIFY DATA CP040 Long-Term Substitutes Demographics reported CP041 Third-Party Contract Employees Demographics reported Assignments reported

63 PSC CERTIFICATION DATA PSC Refreshed DAILY, except right after cycle After All Signoffs Per Cycle Data temporarily frozen GaDOE CPI Main Menu PSC Data Request DOWNLOAD AS NEEDED DISTRICT

64 RACE/ETHNICITY SURVEY

65 RACE / ETHNICITY SURVEY Guidelines are provided by the National Center for Education Statistics (NCES)

66 RACE / ETHNICITY SURVEY Race/Ethnicity Definitions Compliance with new U.S. Department of Education Race and Ethnicity Data Reporting Standards The survey of an individual shall be collected in a two part format that specifies: (1) whether or not the individual is of Hispanic/Latino ethnicity (2) allows the individual to select one or more races from the five racial categories.

67 RACE / ETHNICITY SURVEY A two-part question is mandatory, with the ethnicity part asked first. 1. Ethnicity (Choose one): Hispanic/Latino Not Hispanic/Latino 2. Race (Choose one or more, regardless of Ethnicity): American Indian or Alaskan Native Asian Native Hawaiian or Other Pacific Islander Black or African American White

68 RACE / ETHNICITY SURVEY Rethinking Ethnicity versus Race for Hispanic Example: Employee answers question #1 as Hispanic but is unsure of how to answer the race question. Question 2 Answer for Race?? person may indicate the family is affiliated with a tribe in Mexico, therefore his/her race is American Indian (I). Or may indicate he/she has family origins from Spain, therefore he/she is white (W). Or he/she may have multiple origins from parents: American Indian (I) and White (W) on mother's side and Black (B) and Asian (S) on father's side.

69 RACE / ETHNICITY SURVEY Migrating to the New Definitions Current Fiscal Yr 2010 H-Hispanic I-American Indian Alaskan Native A-Asian/Pacific Islands B-Black (Non Hispanic) W-White M-Multi-Racial H - for Hispanic Latino ethnicity RACE I- American Indian / Alaskan Native (North/South America) S- Asian P- Native Hawaiian / Other Pacific Islander B- Black or African American W- White 2 or more races selected

70 RACE / ETHNICITY SURVEY Self-Identification versus Observation Individuals must always be encouraged to identify their own race and ethnicity. Staff members may be asked to re-identify themselves in their records. Self-identification of racial and ethnic categories is strongly recommended, although respondents are not required to do so. If staff member declines to select race and ethnicity, identification by observers should be used. Observer identification is the method of last resort.

71 RACE / ETHNICITY SURVEY DOE guidance on Self-Identification: Ethnicity and race selections do not necessarily have anything to do with the respondent's parental heritage or DNA. They are reporting based on how they see themselves. So for the person who is from Mexico and comes from American Indian origin, he/she can still say they are another race (i.e. black or asian). It is up to the individual. The race definitions are more of guidance to let the respondent know what is considered in each grouping.

72 RACE / ETHNICITY SURVEY The two-part question in your survey may look like this: Part A. Is this employee (or Are you) Hispanic/Latino? (Check only one) No, not Hispanic/Latino Yes, Hispanic/Latino ( A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.) The above part of the question is about ethnicity, not race. No matter what you selected above, please continue to answer the following by marking one or more boxes to indicate what you consider your employees (or your) race to be. Part B. What is employee s (or your) race? (Choose one or more) American Indian or Alaska Native (A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment.) Asian (A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.) Black or African American (A person having origins in any of the black racial groups of Africa.) Native Hawaiian or Other Pacific Islander (A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.) White (A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.)

73 RACE / ETHNICITY SURVEY Other Resources Data Collections documentation Race and Ethnicity Reporting Requirements and Resources Overview of Race and Ethnicity Requirements Suggestions to School Districts for Implementing New Requirements Presentation - Race and Ethnicity Implementation FAQs - Race and Ethnicity Requirements Self-Identification or Observer-Identification NCES Forum Guidelines

74 FINAL NOTES

75 ELIMINATE THE IMPACT OF BAD DATA Errors or Omissions can cost district $$$ Budget comes from October CPI data. Corrections after CPI count 1 will not be considered because budget processing will have been based on October data. Make sure principals are reported Make sure salary information is correct Base does not include T&E dollars Certificate Level and Creditable years affect T&E funds Make sure certification information is current

76 CPI QUESTIONS? Please issue a dticket via dticket@doe.k12.ga.us Or call the Help Line at Please indicate that this is a WORKSHOP QUESTION For CPI. Thank you for your kind attention!

77 UPDATE PORTAL PROVISIONING PROJECT

78 PORTAL PROVISIONING PROJECT Security Enhancements within MyGaDOE Because many of GaDOE s software applications provide access to highly sensitive data including information identifying students and assessment results data, data security is extremely important. To ensure the security of the data, personnel information will be used by the MyGaDOE Portal to authenticate anonymous web users and grant access accordingly. An extract of personnel data will be required for this process: This is NOT a CPI extract! Limited data elements PCG Provisioning extract expected in June version Non-PCG Districts must determine extract method Will be used to capture changes in personnel (e.g. Terminations, Changes in Assignments, etc.) A separate menu, not in CPI, will be provided to upload the extract.

79 PORTAL PROVISIONING PROJECT PROPOSED Data Elements: Fiscal Year System Code School Code Employee SSN Last Name First Name Middle Initial Date of Birth Employee Type Termination Code Termination Date and per assignment Job Code Demographic data will be duplicated for each School Code/Assignment Multiple Assignments =Multiple records for employee One record per Assignment FORMAT: comma delimited (.csv)

80 PORTAL PROVISIONING PROJECT Layout: To be distributed by 06/05/2009 Uploads: Open all year for uploads WHEN DUE? Initial Upload *** AUGUST 2009 *** Questions DEADLINE ISSUES?

81 Until next time Thank you for joining us. We appreciate all your hard work!