Summary of Function. Duties and Responsibilities

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1 Posting Title: Senior Procurement Specialist Job ID #: 4819 Salary: $115,728 - $133,972 Shift: Days Hours: Location: Department: Toronto Police Headquarters Purchasing Services Vacancies: 1 Job Code: Z28SDA Opening Date: Tuesday January 29, 2019 Must Apply Before: Monday February 11, 2019 The Toronto Police Service is the fourth largest municipal police service in North America. With over 5,000 officers and 2,000 civilian employees, we take pride in our diversity and in our dedication to keeping Toronto the best and safest place to be. Our well-earned reputation as a world leader in policing is a reflection of our commitment to excellence, innovation, quality leadership, and ongoing professional development. Summary of Function Responsible for leading complex procurement initiatives for the acquisition of goods and services, including construction requirements. Reduces the organization's overall annual procurement costs through the effective consolidation of requirements, maximization of process efficiencies and the use of electronic purchasing technology. Duties and Responsibilities Leads strategic, complex, high dollar value and/or high-risk procurement projects that have a material impact on the Service.

2 Provides leadership and advice to the Service as it relates to procurement in areas such as, construction, information technology and policing equipment. Leads negotiations with vendors that have successfully achieved the necessary scores to be considered for award. These negotiations involve complex contract terms and conditions, pricing structure and service delivery models. Subject matter experts of the CETA and CFTA agreements and ensures adherence; knowledgeable in the industries standards and best practices; ensures compliance with the Service s financial bylaws; and benchmarks to achieve the goals of fair, open and transparent procurement practices. Oversees and leads strategic acquisitions for the Service, such as through the establishment of new Rosters and Prequalified vendor lists for services that are repeatedly utilized by the Service. Provides analytical and problem-solving support and/or manages the various purchasing methods and processes on a range of proposal or bid solicitations that are high-valued, complex and specialized. Provides support staff of Purchasing Services with direction, oversight, guidance, problem solving support, day-to-day counselling and assigns tasks, as required. Responsible for supervising Procurement Specialist(s) and completing the annual performance appraisal. Chairs proposal evaluation committees to ensure the process is open, fair, transparent and defensible. Develops and implements Service-wide training programs and policies related to purchasing. Delivers policy interpretation, advice and recommendations on procurement practices, planning methods and processes to clients. Provides guidance and consultation to clients on their operational and long-range business plans for procurement; validates business requirements and develops procurement plans and strategies. Identifies and assesses legal risks associated with procurement in order to minimize/mitigate the Service s exposure to procurement litigation. Liaises with Legal Services with respect to various complex procurement, issues, risks, and concerns. Identifies, recommends and implements process simplification, standardization and system automation. Manages vendors throughout the procurement process, including assisting or responding to bid complaints & bid disputes and/or

3 enquiries and able to provide debriefings to unsuccessful bidders/proponents. Negotiates and mediates contract disputes and vendor performance issues with suppliers. Performs other typical duties and responsibilities inherent to the job on an as-requested basis. Key Qualifications Must not have been convicted of a criminal offence for which a pardon has not been obtained. If a pardon was obtained, proof of pardon must be provided. If a conditional or absolute discharge has been received, proof that the RCMP has sealed the records must be provided. University degree in Business Administration, Commerce, Economics or related field, or an approved equivalent combination of education, training and experience. Preference given to those with a designation and be actively involved with either the Supply Chain Management Association (SCMA) as a Certified Supply Chain Management Professional (SCMP); or a designation with the National Institute of Government Purchasing (NIGP) as a Certified Public Procurement Officer (CPPO) or equivalent designations. Minimum of eight years related experience including two years of experience in a leadership role. Strong project management skills to implement new programs and manage existing programs and multiple priorities. Knowledge and experience in business law, procurement law and its application to contracts, competitive bidding and procurement processes. Excellent negotiation and communication skills. Progressive experience with proposals and tendering processes including increasing complexity, size, specialization and resolving technical and regulatory issues.

4 Excellent command of various computer applications, including online purchasing systems, financial systems, contract management and procurement systems, Microsoft Word, Office and Excel. Probationary Period One year. Contacts Karen Kellman Manager, Purchasing Services Phone: Penny Vounasis Civilian Staffing Advisor, Talent Acquisition Phone: Notes Applicants are required to apply online by visiting our website at Once your application has been successfully submitted, you will receive an confirmation within 24 hours. Only those selected for further consideration will be contacted. THE TORONTO POLICE SERVICE SUPPORTS EQUAL OPPORTUNITY INITIATIVES. Accommodation will be provided in all stages of the hiring process.

5 Contact us for any accommodation requests, and we will work with you to meet your needs. YOUR CAREER YOUR COMMUNITY YOU CAN MAKE A DIFFERENCE! (416) 808-JOIN