WELCOME TO MEETING # 3

Transcription

1 WELCOME TO MEETING # 3

2 WHAT S NEW???

3 Safety Groups Safety Groups extended for one year Application criteria for 2013 remain same The WSIB is to review the program with the Chief Prevention Officer provide recommendation to the Board of Directors before April 30, 2013 as to whether to continue the program 3

4 MOL HC Sector Initiatives INITIATIVE Magnetic Resonance Imaging (MRI) ventilation of Cryogenic Gases Physicians Infection Prevention & Control Developmental Services Group Antineoplastic Drugs STRATEGY MOL hygienists & inspectors visit and review MRI ventilation issues Roles and responsibilities under the OHSA MOL has partnered with PSHSA, MOHLTC and Public Health Ontario MOL to communicate with other ministries and stakeholders. Promote tools and resources with system partners Currently reviewing guidelines. Will partner with Cancer Care Ontario 4

5 Health Care Sector Focus Special Enforcement Focus - Internal Responsibility System Competent Supervision Responsibilities of Directors & Officers Effective JHSC s &Health and Safety Representatives Major Hazards & Inspection Focus Asbestos, Construction Hazards, Contact with/struck by, Emergency Management, Exposures, Infections, Material Handling, MSDs Client & Non-Client, STF, Sharps, WPV, WHMIS, Transportation, Ventilation, Reporting requirements 5

6 Municipal Sector (Government) Focus Internal Responsibility System JHSC, H&S Representatives, Multi-site JHSC where approved by Mol Slips, Trips & Falls Falls from heights Falls at same level Falls from ladders, mobile ladder stand and platform Young New and Temporary Worker Information, instruction and supervision Musculoskeletal Disorders (MSDS) Hazardous Materials Provision of Eye Wash Stations WHMIS 6

7 Municipal Sector (Police) Focus Internal Responsibility System Reinforcing duties under OHSA Reporting Critical Injuries Workplace Violence & Harassment Policy and Program Biological, Chemical and Physical Hazards Information, Training & Supervision for Chemical, Biological, Physical Hazards Infection Control Slips, Trips & Falls Falls from heights Falls at same level Falls from ladders, mobile ladder stands and platform Young New and Temporary Worker Information, instruction and supervision 7

8 MOL Sector Plans Health Care Sector Plan Industrial Sector Plan 8

9 MOL Blitzes SECTOR Health Care Municipal Sector Infection Prevention and Control Workplace Violence Slips, Trips and Falls (ladder safety and fall protection hazards) October November 2012 February March 2013 February March

10 MOL Prevention Council Appointed Support and advise on: Prevention of workplace injuries and illnesses Develop a provincial occupational health and safety strategy Propose changes to funding and delivery of services for the prevention of workplace injuries and occupational diseases 10

11 MOL Poster HEALTH & SAFETY AT WORK - PREVENTION STARTS HERE Summarizes workers health and safety rights and responsibilities and the responsibilities of employers and supervisors Enforcement effective October 1, ion.php 11

12 Disability Management Self Assessment Tool 12

13 PSHSA Health and Safety Symposium Location Date Venue Windsor October 11 Windsor Riverside Inn Peterborough October 15 Parkway Banquet Hall Kingston October 22 Kingston Banquet & Convention Centre Orillia October 24 Casino Rama London November 1 Ramada London Hamilton November 15 Courtyard by Marriott Hotel Hamilton Toronto November 20 Chestnut Residence & Conference Centre University of Toronto 13

14 PSHSA: Next Safety Group Meeting Webinar November 8, 2012 Toronto 4950 Yonge Street Hamilton, Richmond Hill, London, East Region Webinar 14

15 Safety Groups: IMPORTANT DATES PROGRESS REPORT # 2 OCTOBER 12, 2012 YEAR END/MAINTAINACE REPORT DECEMBER 12, SAFETY GROUPS APPLICATION DECEMBER 13,

16 PSHSA: Safety Group Contacts Ryan Adam Dean Case Toni Cavaliere Shelly Hurry Hillarie Klass Kamil Rizvi Henrietta Van hulle

17 HSMS Putting it all together!

18 Objectives To understand the transition from Safety Group 5 year member to an Advantage Group Member. To understand what a Health & Safety Management System (HSMS) is. To understand the benefit of implementing a HSMS. 18

19 Building a Culture of Organizational Health, Safety and Wellness An Health & Safety Management System (HSMS) is based on the management system approach of Plan, Do, Check, Act, and is derived from the CSA standard Z1000: Occupational Health & Safety Management. 19

20 20 The key to a successful HSMS is not only identifying and controlling risks in the workplace, but also evaluating and continually improving the system itself.

21 Definition of HSMS Institute of Work and Health defines HSMS as: an integrated set of organizational elements involved in a continuous cycle of planning, implementation, evaluation, and continual improvement directed toward the abatement of occupational hazards in the workplace 21

22 Building a Culture of Safety 22

23 Operational Diagram 23

24 5 Steps to Workplace Inspection Program 1. Written Standard 5. Acknowledge Success & Make Improvements 2. Communication Achieving Element Continuous Improvement 4. Evaluate or Evaluation plan 3. Training 24

25 Safety Group 5 Year Members A program to introduce firms to how to build a sustainable HSMS Workplace Assessment where are you at? The Five Steps to Managing Health & Safety The foundation to building a HSMS Element Requirements building the HSMS Networking and Support 25

26 Leadership and Commitment Senior management plays a key role in the health and safety of the workplace and must demonstrate visible leadership when determining the organizations H&S initiative and encourage worker participation whenever possible. This is a fundamental principle of the Occupational Health and Safety Act and is embedded in the legislation through the internal responsibilities system or IRS 26

27 Leadership and Commitment Key elements: Responsibility and Accountability Human and Financial Resources and Strategy Education and training Communication and Engagement Worker Participation Occupational Health and Safety Policy 27

28 Safety Group = Leadership Health & Safety Policy Requirement to prove Leadership approval for each element Requirement for Leadership to attend 1 safety group meeting per year. 28

29 Plan: Hazard Identification and Risk Assessment Organizations shall establish and maintain a procedure: To ensure compliance to legal requirements and other standards and best practices Hazard and risk identification and assessment To document H&S objectives & targets 29

30 Safety Group Elements = Plan Workplace Assessment to identify gaps Safety group Step 1: Set the Standard Health & Safety Objectives Hazard Recognition and Assessment (Category C) Workplace inspections Hazard reporting Task analysis Ergonomic assessment 30

31 Do: Risk Management and Control An organization shall establish and maintain a process to implement preventative and protective measures to address hazards and risks that were identified in the Plan Stage 31

32 Do: Risk Management and Control Organizations shall establish and maintain policies, procedures and prevention programs for: Incident reporting and investigation Workplace inspection at all levels Work refusal/work stoppage investigation Emergency preparedness 32

33 Do: Risk Management and Control Policies, procedures and prevention programs: Other health and safety prevention programs MSD prevention Infection Prevention and Control Workplace Violence WHMIS Slip and falls Etc. 33

34 Do: Risk Management and Control Competence and training: Process and procedure to ensure that workers are competent to carry out all aspects of their duties and responsibilities Training to include but not limited to: OHS roles & responsibilities Legislative requirements Safe Work Procedures Workers Rights Reporting Hazards, Incidents Disciplinary Action Training to occur at Orientation and regularly as required. 34

35 Do: Risk Management and Control Communication and awareness: Establish and maintain procedures to: Communicate information about the HSMS, policy and progress of implementation Receive, document, and respond to appropriately Utilize workplace workers, JHSC, and HS Reps 35

36 Do: Risk Management and Control Documentation: Process and procedure to maintain and control documents and records Procurement and contracting A process to evaluate purchased products, supplies, equipment, raw materials, and other goods and services Management of change Shall establish and maintain procedures to identify, assess, and eliminate or control H&S hazards and risks. 36

37 Safety Group = Do Steps 2 & 3 (Communication and Training) Elements Incident Investigations Workplace Inspections MSD Prevention Slips/Trips/Falls Procurement Etc. 37

38 Check: Evaluation and Corrective Action An organization shall develop a process to check their HSMS by: Implementing a mechanism to monitor, measure, investigate, audit and enhance the management system Monitoring and measuring regularly 38

39 Check: Evaluation and Corrective Action Types of Evaluation Type Purpose Steps to complete Design (Plan) Process (Do) Outcomes (Check) To ensure the intervention is well designed To determine if the intervention was implemented as planned and to assess the reactions of people affected To determine whether the intervention had the desired effect Prepare an evaluation framework Review the process checklist Measure indicators and compare to targets. Review the outcome questions. 39

40 Check: Evaluation and Corrective Action What is Auditing? A systematic, independent and documented process for obtaining audit evidence and evaluating it objectively to determine the extent to which audit criteria are fulfilled. 40

41 Check: Evaluation and Corrective Action Why Audit? To provide Senior Management with objective information on which they can react to improve their health & safety activities. 41

42 Safety Group = Check Safety Group Step 4 (Evaluate: leading and lagging indicators) Safety Group Elements RTW Self Assessment Accident Investigation PEMEP - Workplace Assessment 42

43 Act: Strategic Review and Continuous Improvement Senior Management at regular intervals shall review the organization's HSMS to ensure continuing suitability, adequacy, and effectiveness. Identify the need for change and the actions required to implement the change, including the H&S policy and objectives. Communicate results to workplace parties 43

44 Act: Strategic Review and Continual Improvement Management Review may include: Results of audit Communication received by workers & worker representatives Performance of HSMS ie. results of investigation of hazards, near misses injuries etc Extent to which objectives have been met 44

45 Safety Group = Act Safety Group Step 5 (Acknowledge Success/Make Improvements) Senior Leadership review and sign off 45

46 Safety Group = HSMS 5 Year Safety Group Members Implement the 5 steps to Managing Health & Safety Begin to build their HSMS by completing elements Advantage Members Management Review/Internal Audit Program of Health and Safety Management System Sustainability Ongoing auditing to identify gaps/strengths 46

47 Cyclic Approach to Continuous Improvement!! The identification of corrective actions should feed back into the leadership and commitment and/or risk management and analysis phases. 47

48 Break & Networking Sharing of Best Practices and challenges with returning injured employees to the workplace. 48

49 Evaluation Acknowledge Success Training Matrix MM.DD.YY

50 Safety Group Element 5 Acknowledge Success or Make Improvements 4 - Evaluate 1 Set Standards 2 - Communic ate 3 - Train To successfully achieve the safety group element a firm applies the 5 step management program 1. A written standard for the element 2. The method of communication to employees 3. Provided the necessary training 4. Evaluate if the element is working 5. Acknowledge success &/or MAKE IMPROVEMENTS Documentation/Record Keeping of each step is required.

51 Evaluation: what does it mean? A systematic method for collecting, analyzing, and using information to answer basic questions about the element effectiveness To verify that the standard is current and up to date with legislation and company best practices To determine the significance, worth, or condition usually by careful appraisal and study Audit, Quality Control, Assess, Check, Review, Examine, Inspect, Measure, Testing

52 Program Requirements for Evaluation (Step 4) Check Safety Group Employers Guidelines of individual element Document all forms of evaluation incorporate into existing methods Aim to complete Evaluation by year- end. If not, must complete by March 30 th, of following year (prior to spot checks starting). MUST have written plan of how element will be evaluated and completed by March to put Y on Year-end Report

53 Things to consider Determine if your safety group standards are working. How do you know? Is the standard working and achieving the desired result? Compare actual workplace activities to your written health & safety standards and expectations Keep track and document your evaluation process & analysis Negative results (or less than positive results) provide for Opportunities for Improvement. This is the importance of EVALUATION.

54 Evaluation Tools There are many different ways to evaluate: Analysis of observations/inspections or job-site audits Survey of employees interviews or questionnaire Statistical review & analysis - i.e. WSIB information Review and analysis by JHSC Management review and analysis Third party assessment and analysis See Employers Guidelines page 16

55 Evidence of Evaluation ASK REVIEW / ANALYZE REPORT = EVALUATION Collection of Data Consider What/Why, How, When, & Who i.e. Administer a Quiz to staff. Review or Analyze the data collected Consider Who, When & How? i.e. Score the quiz & tabulate the overall results and identified gaps. Reporting the Results Consider to Who, When, How & Where? i.e. Quiz results are discussed at JHSC and minutes posted.

56 Best Practices Use a checklist format Identify in advance how and what will be evaluated Excellent resource document for year-end documentation Write method of evaluation in Standard ( who, what, how, where & when) Include benchmarks in your written standards. Set a schedule

57 Best Practices Use or Add-to existing methods for Evaluation: Include on JHSC agenda to review elements - Recommend actions; Record in JHSC minutes & Post; Review elements at Management Meetings - Address recommendations; Action plan to improve & Minute meetings; Use monthly Workplace Inspections - Complete checklist; Action items; Action taken; post results. Regular worker observations - Set schedule; Ask supervisors to keep log books/checklists; include in inspection; internal audit. 57

58 2013 Maintenance Plan From results of evaluation develop maintenance plan for following year No changes Record date of review Indicate element is current/being followed If changes required must complete 5 steps in 2013 Update standard Communicate Train Evaluate Acknowledge success 58

59 Sample Workplace Inspection Checklist 59

60 Sample Evaluation Statement Statement recorded in minutes: JHSC evaluated the Workplace Inspection element for legislative compliance and understanding (JHSC minutes September 2012). Compared standard to safety group guidelines C-2, pg 31. All requirements met, no revisions required, no changes in legislation that would affect this element. 60

61 Step 5 Acknowledge Success/Make Improvements Review the Employer Guidelines p22-50 for individual elements; p18 for general suggestions. NOTE: this is no longer an either/or activity, it is both!! Recognize and thank people for their contributions and participation. Based on the results of your evaluation (Step 4), include items in your action plan for continuous improvement of your elements. (completed preferably in the program year January-December 31, 2012 but absolute deadline is March 30,2013) 61

62 Step 5 Acknowledging Success & Making Improvements Based on the results of your evaluation: Recognize everyone who contributed to a successful health & safety program by meeting & surpassing company standards, for example: Letter/memo from the president Newsletter Health & Safety awards or certificates Public recognition (i.e. coffee & muffins for JOHSC and/or employees) Performance Evaluations Accept negative evaluation results as opportunities for improvement - develop an action plan

63 Make Improvements When evaluation indicates the need for improvement, use co-operative approach to improve your company s performance. Objectives may include: Raise performance to company standard Raise company standards and expectations Improve application of health and safety management system. * Create Action Plan with recommended improvements, assignment and timelines. 63

64 Record of Training Determine what knowledge and skills are required for each element Determine the type of training to be delivered; classroom, hands on demonstrations, e-learning, etc. Determine who, what, where, when, why and how Review requirements for each element Training must be completed or verified within each program year (January December) 64

65 Record of Training Keep written record who, what, when Use training checklist and sign-off sheet Include training material with documentation Include certificates if appropriate Record information in JHSC minutes 65

66 Sample Training Matrix 66

67 Group Activity Find a Partner Discuss your progress to date with each element Are you doing what you said you would do? How do you know? What records do you have? What will you need to complete the 5 steps? Use the template to evaluate each other s element. 67

68 Validation Audit results

69 2011 Validation Audit results Reported score Final Score 80% 60% 100% *100% 100% *80% 100% 70% 100% *100% 80% *100% 100% 40%- Fail- no rebate 100% 100% 100% 70% 100% 70% 100% *100% Achievement average 80.9% Approximately 3.24/ 4 Increase from 2010 results of 3.02/4 Additional 2% to be determined based on LTI rate and severity reduction of the group 69

70

71 2011 Validation Audit results Major gaps identified Standard does not meet minimum requirements of Employer Guide No procedures to support the standard Training not completed for all staff- or training documentation not available Standard not evaluated 71

72 Other Gaps- Advantage group Internal Audit Incorrect reporting of conformities Not included in continual improvement plan Hazard Recognition and Assessment Not based on a standard formulae,( e.g. numerical, alpha, etc). Include a process to identify, assess and rate hazards 72

73 Other Suggestions Use training matrix to track all training programs Update job description/performance evaluation to include attend mandatory health and safety training Add evaluation document as an agenda item for JHEC & annual policy review 73

74 Other Suggestions Template for policies should include: Purpose Scope Roles and responsibilities Communication Training Evaluation Acknowledge success Make improvements 74

75 Safety Groups: IMPORTANT DATES PROGRESS REPORT # 2 OCTOBER 12, 2012 YEAR END/MAINTAINACE REPORT DECEMBER 12, SAFETY GROUPS APPLICATION DECEMBER 13,

76 Thank you