ACTIONAID CAMBODIA (AAC) Job Description and Person Specification

Transcription

1 ACTIONAID CAMBODIA (AAC) Job Description and Person Specification Job Title: Senior Capacity Building Officer (DRR / CC) Department Programme Unit DRR-Climate Change Grade: E Contract Type FDC (Jan to Jul 2019) Location: Phnom Penh (With extensive travel to the field) Reports to: Team Leader DRR and Climate Change Direct Reports: N/A Job Role Role Overview: In close cooperation and coordination with the ActionAid Cambodia (AAC) team, and with support from the Team Leader of Disaster Risk Reduction (DRR) and Climate Change (CC) and the DRR project team, the Senior Capacity Building Officer (SCBO) shall ensure that activities under his/her responsibility in the related projects are implemented according to the approved project proposals and in accordance with rules and regulations of the donors and ActionAid Cambodia. The SCBO will be responsible for the overall management of DRR/CC related capacity building for partners, the project team and relevant stakeholders including PCDM, DCDM s, CCDM s, VDMG s, women groups or other DRR stakeholders in the project areas, or others as per project requirements and directed by the Team Leader. Key involvement will be in the following projects: 1) Swiss Agency for Development and Cooperation - Disaster Resilience and Water Management (SDC - DRAW) Involvement ~50% 2) Department of Foreign Affairs and Trade Gender Responsive Alternatives for Climate Change (DFAT - GRACC). Involvement ~50% Areas of Responsibilities Key Activities Project Implementation Provide training and coaching of local implementing partners in budget planning, budget control and other reporting requirements; Training and coaching of local disaster management committees at sub-national levels, including VDMG, CCDM, DCDM and PCDM; Work closely with gender/women DRR champions and coach them to further develop and implement the charter of demands and their individual gender and CC advocacy action plans, in collaboration with partner NGO; In collaboration with Women s Rights team develop content and support training and research activities, workshops, conferences, and other project activities under the GRACC project; Liaise with disaster management committees at sub-national level to

2 conduct HVCA s and develop rural and urban DRR plans and Emergency Preparedness and Response Plans; In collaboration with the DRAW Senior Project Officer, support the development of relevant training material provide basic and advanced trainings for grassroots level women; Collaborate with consortium partners PIN, DCA and other stakeholders such as SNV, WWF, JAG and HRF to coordinate DRR / CC activities; Identify possible gaps in DRR / CC related project implementation and in close cooperation with the AAC DRR / CCA team help developing improvements; Revise existing and develop new training materials for the projects, particularly on urban DRR/CC and gender/women DRR contexts in collaboration with relevant partners Provide training and coaching of local implementing partners in all technical DRR/CC methodologies; Ensure the obtained knowledge and skills of team, partners and stakeholders are effectively applied and knowledge effectively disseminated/transferred to the target groups in the project areas; Ensure that English / Khmer translations of training material and other documents reflect the correct content, in particular DRR/DM/CC terminology; Regularly share and provide updates on DRR/CC capacity of partners and local DM authorities with the DRR/CC Team Leader and ActionAid (AA) program teams; Participate in Consortium Implementation Team (CIT) meetings and update consortium members, partners and stakeholders on AA s activities, challenges and proposed solutions; Attend activities of related project partners such as SNV and WWF and others and represent the AAC DRR/CC program if requested; Participate in consortium member s workshops, conferences or meetings, and provide qualified input in particular on urban DRR and inclusion of gender/women in Disaster Management; Support the DRR/CC team leader in other project matters if requested. Monitoring Regularly conduct coaching to project field teams, partners and DRR sub-national bodies; Prepare coaching reports and make them available for all AA programme staff; Support the AAC Programme Quality team in project monitoring and evaluation; Assist in facilitating institutional and high value donor monitoring visits to the project areas; With the Programme Quality team, support local implementing partners and field officers in their reporting;

3 Budget and Finance Flag possible constraints to project implementation and propose solutions; Assist the DRR/CC Team Leader in collaboration with Senior Project Officer to monitor the project expenditure and provide detailed information on expenditure variances; Develop budgets for training activities and conferences; In cooperation with the Finance Team, support local implementing partners and field officers in budget planning and ActionAid fund request procedures; Reporting Assist the DRR/CC Team Leader in collaboration with Senior Project Officer to produce good quality narrative reports in accordance with the project proposal and log frame; Support local partners and field staff to produce good quality narrative reports; In cooperation with the consortium finance manager and field officers, support local implementing partners in financial reporting; Document Learning and Capacity Building Communication, Coordination & Networking Other Document DRR/DM best practices and CBDRR models in the project area; Facilitate opportunities for shared learning within relevant stakeholders including NCDM, PCDM, DCDM, CCDM, VDMG, consortium members, MRD, PDRD, as well as AA program staff and relevant CSOs both at the national and provincial level; Coach and support the project field staff and partners in executing their tasks; Support Climate Change Adaptation (CCA) and DRR capacity building training to grassroots women in DRAW and GRACC provinces. Other provinces may be added as per identified needs and project requirements; Maintain close communication with NCDM, PCDM, DCDM, CCDM and VDMG, consortium members, relevant partners and CSOs at all level; Support the Communication Team in the development of effective IEC material; In case additional funding becomes available, support the development of relevant DRR/CC radio and TV PSA s or radio call in shows; Ensure appropriate AAC and donor visibility in the field as per donors visibility and communication guidelines; Ensure active networking with other relevant DRR actors at the national and provincial level; Other related tasks as required by the Team Leader DRR/CC, the

4 Head of Programme and the Country Director Key Relationships to reach solutions Internal (to ActionAid or team) External Team Leader DRR & Climate Change (and DRR team) Programme and Programme Quality Teams DRAW Senior Project Officer Women s Rights Team Finance and Fundraising Departments CSOs, Partners, LRPs and local communities Donors and supporters Consortium members Related stakeholders across government, NGOs and INGOs Person Specification Education & Certifications Essential Experience Knowledge and Skills Degree in social sciences, public health, disaster risk reduction, disaster management, natural resources management; Good written and spoken English skills; Strong facilitation and coaching skills; Strong advocacy skills; Excellent knowledge of disaster risk reduction, disaster management and climate change; Good knowledge about gender and women s rights; Good interpersonal skill (ability to engage well with supervisor and colleagues); Good time management; Effective communication with groups of different backgrounds; Microsoft office- word & excel, power point; Good command of internet & ; Typing in both Khmer and English; Good knowledge of various training and capacity building methodologies in the development sector addressing NGOs, CSOs, Communities and Networks; Desirable Understanding of human rights based programming; Knowledge, Accuracy, attention to details, initiative and ability to manage multiple Experience and tasks; Skills Prioritizing tasks and working under pressure; Management and Leadership experience; Personal Qualities Highly responsible; Commit to meet deadlines; Willing to take more responsibilities; Honesty, integrity & trustworthiness; Good team player; Ability to work under pressure; Respect other people s opinions, religions and cultures;

5 This Job Description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organizational needs. It is part of every staff member's responsibility to contribute to AAI's mission and comply to AAI s values, which are: Mutual respect, Equity and justice, Honesty and transparency, Solidarity with the poor, Courage of conviction, Independence, Humility Prepared by: Signature Date: Line manager Reviewed by: Signature Date: Head of HROD Approved by: Signature Date: Country Director Accepted by: Signature Date: Name of staff