PROCESS MANUAL FOR NATIONAL URBAN LIVELIHOOD MISSION (NULM)

Transcription

1 PROCESS MANUAL FOR NATIONAL URBAN LIVELIHOOD MISSION (NULM) Glossary 1

2 Glossary S. No. Acronyms Particulars 1 AA Assessment Agencies 2 STP Selected Training Partner 3 BPL Below Poverty Line 4 CEO Chief Executive Officer 5 DO Demi Official 6 EST&P Employment through Skills Training & Placement 7 ID Identification 8 MIS Management Information System 9 MoHUPA Ministry of Housing and Urban Poverty Alleviation 10 MoU Memorandum of Understanding 11 NIC National Informatics Centre 12 NOS National Occupational Standards 13 NSDC National Skill Development Corporation 14 NSQF National Skills Qualification Framework 15 NULM National Urban Livelihood Mission 16 PAN Permanent Account Number 17 QP Qualification Pack 18 SDMS Skill Development Management System 19 SPOC Single Point of Contact 20 SSC Sector Skill Council 21 SULM State Urban Livelihood Missions 22 ULB Urban Local Bodies 2

3 Table of Contents Glossary Purpose of the Document Stakeholders of the NULM scheme Implementation mechanism for the NULM scheme Preparatory Stage:... 7 a) Signing of Agreement between NSDC and State... 7 b) Transfer of funds from SULM to NSDC on signing of Agreement... 7 c) Selection of Training Partners (from NSDC approved training partners)... 7 d) Selection of Training Partners (other than NSDC approved training partners)... 8 e) Target Allocation to Selected Training Partners... 8 f) Agreement between Selected Training Partners and the NSDC: Operational Stage:... 9 a) Mobilization of beneficiaries:... 9 b) Creation of login details on the NULM MIS portal:... 9 c) Approval of beneficiaries:... 9 d) Addition of trades on the NULM MIS portal:... 9 e) Approval of centers:... 9 f) Center Registration:... 9 g) Enrolments: h) Approval of batches and commencement of training: i) Training j) Assessments k) Certification l) Certification Data Upload on NULM MIS portal: m) Transfer of funds from NSDC to Selected Training Partners: n) MIS and reporting Roles and responsibilities of all stakeholders

4 a) Ministry of Housing & Urban Poverty Alleviation (MoHUPA) b) National Skill Development Corporation (NSDC) c) SULM d) Selected Training Partner e) Sector Skill Councils (SSC) f) Assessment Agency (AA) g) Urban Local Bodies (ULBs) Timelines for Various Stages Grievance Redressal Other Terms and Conditions Annexure A: Format for Request for Expression of Interest Annexure B: Marking Criteria for shortlisting and selection of Training Partners Annexure C: List of Documents required for Fund Disbursement Annexure D: Formats for center details Annexure E: Sample Requisition for Fund Disbursement Annexure F: Indemnity format Annexure G: Cover letter on company letter head Format H: Candidate Details from NULM MIS portal Format I: Attendance sheet Format J: NULM Process Flow

5 1. Purpose of the Document The Employment through Skills Training & Placement (EST&P) Component under NULM is designed to provide skills to the unskilled urban poor as well as to upgrade their existing skills. The program will provide for skill training of the urban poor to enable them setting up self-employment ventures and for salaried jobs in the private sector. The EST&P Program intends to fill the gap between the demand and availability of local skills by providing skill training programs as required by the market The broader objective of the EST&P Program is To provide an asset to the urban poor in the form of skills for sustainable livelihood To increase the income of urban poor through structured, market-oriented certified courses that can provide salaried employment and / or self-employment opportunities which will eventually lead to better living standards and alleviation of urban poverty on a sustainable basis Ensure inclusive growth with increased contribution of skilled urban poor to the National Economy. Ministry of Housing and Urban Poverty Alleviation (MoHUPA) & National Skill Development Corporation (NSDC) entered into a MoU on the 25 th of September, 2014 to implement the EST&P component of NULM across India through the approved training partners of NSDC. The current document captures the process of flow of EST&P implementation. The document is subject to change from time to time as per the implementation requirement. 5

6 2. Stakeholders of the NULM scheme Ministry of Housing and Urban Poverty Alleviation National Skill Development Corporation State Urban Livelihood Mission (SULM), as representative of participating States Training Partners imparting the skill training Sector Skill Council (SSC) Urban Local Bodies (ULB) 6

7 3. Implementation mechanism for the NULM scheme The implementation process can be divided in two key stages; Preparatory and Operational Stage. 3.1 Preparatory Stage: The Preparatory Stage begins when NSDC receives the State s consent to implement the EST&P component of NULM through the approved training partners of NSDC. The various activities included in this stage are as following: a) Signing of Agreement between NSDC and State: Steps involved towards signing of Agreement is described below i. NSDC to share draft Agreement with State ii. State to review the draft Agreement shared by NSDC and suggest changes required if any iii. Agreement is finalized as per mutually agreed terms and conditions followed by signing of Agreement by both parties b) Transfer of funds from SULM to NSDC on signing of Agreement: As per Office Memorandum No. K-14014/99/2014 UPA dated 10 th June, 2015, the State may transfer first installment of 30% to NSDC s bank account on signing of the Agreement. The state is to transfer the subsequent installments of 50% on completion of training, assessment and certification, and remaining 20% on placement and post placement tracking for 6 months. However payment terms and transfer of funds may vary from State to State and would depend upon the Agreement signed between SULM and NSDC c) Selection of Training Partners (from NSDC approved training partners) NSDC to follow the below mentioned steps to shortlist from the list of its approved training partners to participate under EST&P component for NULM i. Request for Expression of Interest: NSDC to share a request for expression of interest with its approved training partners, as per draft format attached in Annexure A 7

8 ii. Validation of information received via Expression of Interest: NSDC to validate information received through expression of interest from its approved training partners using information from NSDC monitoring parameters. iii. Shortlisting of Training Partners: NSDC to shortlist amongst its approved training partners based on criteria listed in Annexure B. Post shortlisting, NSDC to share the shortlisting details with the state for their approval. After final selection by the State, the training partners will be known as Selected Training Partners. The Selected Training Partners will be eligible to participate in the EST&P component of NULM subject to fulfillment of other conditions mentioned in this process manual. d) Selection of Training Partners (other than NSDC approved training partners) i. NSDC intends to implement the EST&P component of NULM through its approved training partners as the credentials of these partners are readily available with NSDC. However, ii. NSDC encourage other Organization / Institutions to participate in the process. Any Organization / Institution, who is not currently a NSDC approved training partner, may participate under the NULM subject to approval of Ministry of Housing & Urban Poverty Alleviation and State Urban Livelihood Mission (in which the Organization /Institution wishes to impart training) e) Target Allocation to Selected Training Partners a. NSDC will share a draft target allocation plan (for Selected Training Partners) with SULM. Alternatively, SULMs can allocate the target to Selected Training Partners on their own. b. In case more than one Selected Training Partner exist in a given trade for a district, the target to be allocated based on Selected Training Partner s center capacity c. Final target allocation to the Selected Training Partners is the responsibility of respective SULM f) Agreement between Selected Training Partners and the NSDC: The Selected Training Partners will enter into an Agreement with the NSDC for implementing the scheme. 8

9 3.2 Operational Stage: The Operational Stage consist of following activities: a) Mobilization of beneficiaries: The SULMs and ULBs along with the assistance of the Selected Training Partners to jointly mobilize beneficiaries. b) Creation of login details on the NULM MIS portal: The SULMs to create login details for the Selected Training Partners and the Sector Skill Councils (SSC) on the NULM MIS portal. The Selected Training Partners in turn will create login details for their respective centers across the State c) Approval of beneficiaries: The Selected Training Partners need to collect relevant documents such as Below Poverty Line card/ration card, income certificate and identity documents (as acceptable by the State) which will determine the economic status of the beneficiary as urban poor. ULB s need to approve the list of mobilized beneficiaries and upload the same on the NULM MIS portal d) Addition of trades on the NULM MIS portal: The SULMs are required to map trades, to be offered by Selected Training Partners across the State, on the NULM MIS Portal e) Approval of centers: The ULBs are required to approve the centres. f) Center Registration: i. Selected Training Partners will be provided with login credentials for accessing Skill Development Management System (SDMS) of NSDC ii. iii. Every center must be registered by Selected Training Partners on SDMS and also on NULM MIS Portal before any enrolments taken up at these centers All relevant documents of the registered centers must be shared with the concerned 9

10 SULMs prior to the start of the enrolments iv. The list of all the Selected Training Partners along with its registered centres will be made available on the NULM and SDMS portal and updated from time to time g) Enrolments: i. Enrollment of batches can happen only in registered centres ii. iii. Selected Training Partners need to ensure that candidates meet the eligibility criteria to undertake training for the relevant Qualification Pack(QP) Selected Training Partner need to upload the enrollment details on SDMS and NULM MIS portal h) Approval of batches and commencement of training: After enrollment, ULBs are required to approve the batches. Post approval of batches, the Selected Training Partners can commence training. i) Training i. The Selected Training Partners must ensure that candidates are provided with the standard booklet/pamphlet consisting of information about the NULM scheme ii. The Selected Training Partners must fulfill all the responsibilities including providing training/reading/study material to the trainees as per the SSCs curriculum iii. The Selected Training Partners must ensure that the duration of training of the batch is as per the requirement of the job role in compliance with QP/NOS nd the NULM scheme guidelines iv. The Selected Training Partners must mention preferred language of assessment on SDMS for every batch at the time of enrollment v. All the registered centers will maintain day-wise attendance record for the batch and provide it to the assessor during the assessments. The attendance record should be signed by the respective candidates in the batch or maintained through an electronic/biometric attendance system vi. The Selected Training Partners will mark all such candidates who are not attending the training for more than 5 days as dropout from the batch. The attendance record should 10

11 j) Assessments be updated on the NULM MIS portal and SDMS Following guidelines on assessments must be adhered to by all the concerned stakeholders: i. Assessment criterion: 1. SSCs will not conduct assessment unless the centers are registered in SDMS and NULM MIS portal. 2. Assessments will be done strictly as per the assessment criterion of the SSCs for the job role and in the language mentioned in SDMS on the date assigned for assessment 3. The Assessment Agencies (AA) must ensure that the relevant assessor is made available on the proposed date of assessment. In case of lack of assessor on the particular date, the same must be communicated to the concerned Selected Training Partner and an alternative date must be finalized through mutual consent. ii. Language of assessment: 1. The AAs must ensure that the assessor assigned to a batch is as per the language preference of the beneficiaries in the batch 2. In case the assessment is conducted online or through a digital system (such as tablet), language preferences as provided by the trainees (at the time of batch formation) should be considered iii. Identity of assessors: 1. The AAs will upload the details of the approved assessors on SDMS 2. On day of the assessment, the assessor(s) should reach the training center location to conduct assessment at the scheduled time 3. At the time of assessment, the assessor will mandatorily carry his/her photo identity issued by the AA and that must be validated by the concerned Selected Training Partner 4. In case the assessor is unable to prove his identity, the assessment of the batch should 11

12 be halted and the concerned AA and SSC should be informed about the same at the earliest. 5. In case it is found that an assessor is looking to enter into any undue arrangements during the assessment process, he/she may be blacklisted and debarred from conducting any future assessments 6. In case it is found that the designated certified assessor deputes a non-certified assessor to conduct an assessment on his/her behalf, the certified assessor may be blacklisted and debarred from conducting any future assessments iv. Candidate s ID proof at the time of assessment: 1. The assessor will mandatorily check the photo-ids of the trainees before the assessment is conducted 2. The permissible photo-ids that a candidate can carry for the assessment are Voter ID card, Passport, Driving License, PAN card, Aadhaar Card, Identity Card provided by school/college etc. The assessor may choose not to conduct the assessment for a particular candidate in case the candidate fails to furnish a valid photo ID proof during the assessment 3. The Selected Training Partner must keep a copy of the ID proof provided by the candidate at the time of assessment for future reference. v. Result upload for the batch and changes in result 1. The assessor will upload QP-NOS wise marks of candidates on SDMS 2. The assessor needs to upload the result of the assessed batch on SDMS as per the assessment criterion of the SSC 3. The concerned SSC must validate the result uploaded by the assessor. Two level result validation to be done by the SSCs viz. by Single Point of Contact (SPOC) and Chief Executive Officer (CEO). After CEO s approval no further changes would be allowed for the result 4. Prior to approval of result by SSCs, any discrepancy in results can be considered for re- 12

13 evaluation or re-assessments as decided by the SSCs 5. Post validation of the result by the SSC, no change in the result of the concerned batch will be acceptable. vi. Reassessment 1. The cost of reassessments (if allowed by the ULB) shall be borne by the Selected Training Partner 2. Reassessment will only be allowed at the premises of the Selected Training Partner vii. Payment to the SSCs for conducting assessment 1. The Selected Training Partner will pay the assessment fee for all the candidates in the batch positively 15 days before the batch end date. The Selected Training Partner will not have to pay an assessment fee for the candidates who are marked as dropout on SDMS. 2. Any non-compliance to the above guidelines or any malpractice during assessments will be placed before the respective SULM Grievance Committee and/or NSDC for appropriate disciplinary actions. k) Certification i. The SSCs to ensure that candidates certificates are dispatched/ sent online to the Selected Training Partners within the defined time frame ii. The SSCs are to be encouraged to keep soft copies of the certificates of the candidates. Duplicate certificates can be issued for candidates/ batch in case of loss of certificate / errors in entries, only after one month of issuing original certificates l) Certification Data Upload on NULM MIS portal: SSCs will be required to upload the passed out and certified beneficiary data to NULM MIS Portal for each batch against the enrolment uploaded previously in the portal. m) Transfer of funds from NSDC to Selected Training Partners: NSDC shall transfer the funds to 13

14 Selected Training Partners as per the scheme guidelines which is 30% advance on the commencement of training, 50% on completion of training, assessment and certification and 20% on placement and post placement tracking after they submit necessary documents (as per Annexure C, E, F and G) to the satisfaction of NSDC. No request for disbursement can be made if the data not been uploaded on SDMS and the NULM MIS portal However payment terms and transfer of funds are subject to the terms of payment between States and NSDC. These may vary from state to state and would depend upon the Agreement between Selected Training Partner and NSDC. Further NSDC payment is subject to realization of grant from respective State for the project. n) MIS and reporting i. The Selected Training Partner progress will be monitored by the NSDC, through SDMS and by the MoHUPA/SULM, through the NULM MIS portal ii. The Selected Training Partners will nominate/hire a single point of contact (SPOC) for all MIS activities. Only the identified SPOC will interact with NSDC for issues related to the NULM scheme iii. The Selected Training Partners will ensure weekly MIS reporting to NSDC/SULM as and when required by any party iv. NSDC on a monthly basis, will provide updates to MoHUPA/SULM in their specified template. The monthly update may include information on progress made by NSDC on the parameters listed below: a) State and district wise no of beneficiaries enrolled b) State and district wise beneficiaries trained c) State and district wise beneficiaries passed d) State and district wise beneficiaries certified e) State and district wise beneficiaries placed f) State and district wise fund disbursed g) State and district wise sector and job role coverage v. The inputs on overall progress are to be sourced from the data uploaded by the Selected Training Partners on SDMS. Furthermore, the fund disbursement update is to be received from the Finance and Accounts department of the NSDC. 14

15 4. Roles and responsibilities of all stakeholders a) Ministry of Housing & Urban Poverty Alleviation (MoHUPA) i. Facilitate direct empanelment/shortlisting of the NSDC Training Partners for EST&P implementation for providing training ii. iii. iv. Facilitate the process of engagement of NSDC and the Selected Training Partners by SULMs for the purpose of Skill training, Assessment and certification of candidates Monitor the implementation of the scheme along with NSDC and the SULMs Provide support through ULBs to NSDC and its Selected Training Partners in identification and mobilization of urban beneficiaries to undertake the skill training b) National Skill Development Corporation (NSDC) i. Provide technical support for planning, management, monitoring and reporting of trainings undertaken by the SULMs ii. iii. iv. Provide assistance through SSCs to the SULMs for finalization of courses, syllabi and normative training fees, and alignment of courses and curriculum to the NSQF. Act as the single point of contact between the SULM and all the SSCs approved by the NSDC for the purpose of designing of the training course curriculum, assessment and certification of the candidates through the established SSCs Extend technical non-financial assistance to the SULMs in selecting the right raining partners from its approved list of training partners across India v. Engage with SSCs for assessment and certification of candidates and development of Occupation Standards in compliance with National Skill Qualification Framework vi. Provide technical support for developing/ customizing the NSDC's monitoring system called Skill Development Management System or SDMS to meet the requirements of monitoring for the NULM scheme 15

16 c) SULM i. Select Training Partners for respective States from the approved list of NSDC training partners ii. iii. iv. Facilitate the Selected Training Partners for the purpose of skill training, assessment and certification of the candidates Transfer the funds to NSDC for implementing the objectives of the EST&P Decide the annual number of candidates/ trainees to be trained based on the location, course and trade v. Mobilize and identify the beneficiaries along with ULBs and Selected Training Partners d) Selected Training Partner i. Facilitate the SULM for mobilization of beneficiaries in their identified districts. In this regard ii. iii. iv. they may be required to participate in meetings/fairs/mobilization camps called by the SULM officials from time to time Provide all the required skills, knowledge, care and diligence in the provision of training to the trainees selected for imparting training Adhere to QP/NOS standards set forth by the relevant Sector Skill Councils Prepare all training material including occupational and training standards for NULM v. Make available requisite infrastructure, qualified trainers, curriculum and delivery systems to vi. vii. viii. ix. provide training as per NSDC/Sector Skill Council Standards in line with National Skills Qualification Framework (NSQF) for implementation of skilling programs under the Project Ensure timely submission of reports along with a consolidated dashboard to NSDC and SULM Arrange for necessary approvals from the SULM authorities before beginning a batch Provide placement and tracking of minimum 50% beneficiaries trained Submit a monthly progress report to the ULBs, SULM and NSDC within the first 10 working days of every month and on ad hoc basis as and when requested by SULM/NSDC x. Upload the data of trainees enrolled and trained under NULM on NSDC s SDMS and NULM xi. MIS portal within 7 days of receiving batch approvals from the concerned ULBs Ensure proper running of training center, punctuality, and discipline in the center. The Selected Training Partner will also ensure the daily recording of attendance of trainees and staff both on NULM MIS portal and SDMS. A physical copy of attendance to be also maintained 16

17 xii. xiii. xiv. xv. xvi. xvii. Reach out to the SSCs for assessment and certification. The assessment fees have to be paid to the SSC 15 days before batch end date for the entire batch minus any dropouts Ensure that the status of drop out of candidates be marked immediately on SDMS and NULM MIS portal Make all arrangements (raw material, lab facilities, infrastructure setup) for the assessor to conduct the assessment Validate the authenticity of the assessor with the help of the unique code on his identification proof Report the details of placement of successful trainees with proper proof of placement to SULM and NSDC Maintain track record of all the placed candidates (town-wise and employer-wise) for at-least six months and submit a regular progress report to the NSDC/SULM. e) Sector Skill Councils (SSC) i. Ensure proper curriculum development and on the skills that are identified through the skill gap reports prepared by the NSDC ii. Ensure that after the request for assessment is raised by the Selected Training Partner on SDMS, Assessment Agencies and date of assessment has been allocated for each batch within 10 days of receiving this request iii. Take appropriate disciplinary action against the assessor/assessment Agency if any deviation from the regular process is brought to their notice f) Assessment Agency (AA) i. Allocate the assessor(s) to conduct assessment 5 days before the date of assessment ii. iii. Make all arrangements for travel and logistics for the assessor(s) Report to Assessment Agency, SSC and NSDC in case an assessor finds discrepancies at the assessment center g) Urban Local Bodies (ULBs) i. Create awareness and motivate the urban poor people to get skill training in the trades/modules in order to increase their employability. 17

18 ii. The ULBs will assist Selected Training Partners to reach out to beneficiaries for assessments/job fairs etc iii. Carry out the mobilization drive along with Selected Training Partner iv. Approve the mobilized beneficiaries on the basis of documents submitted v. Approve training center based on the job roles to be taught there. vi. Conduct centre inspection visit on receiving request from the Selected Training Partner vii. Approve the batches to be trained followed by uploading the same on the NULM MIS portal within 1 week of approving the list. viii. Assist the Selected Training Partners for any issues related to data upload on NULM MIS portal 18

19 5. Timelines for Various Stages S.No Stage Activity Timeline Process Owner 1 Preparatory Stage a. NSDC to share draft Agreement to the state Within 7 working days after receiving state s consent to implement EST&P NSDC b. Signing of Agreement with SULM In case there are no changes to be made to the Agreement, the State need to sign and share the copy with NSDC within 15 working days after receiving the same SULM In case there are changes suggested by the State, the same should be shared within 7 working days with NSDC. The suggested changes will be reviewed by NSDC and a final draft Agreement would be shared with the State within 7 working days following which the State would sign and share the copy with NSDC within next 7 working days NSDC & SULM c. Transfer of funds(30%) from SULM to NSDC Within 15 working days of signing the Agreement and receiving request from NSDC SULM d. Shortlisting and selection of NSDC Within 15 working days of signing Agreement with the state NSDC & SULM 19

20 S.No Stage Activity Timeline Process Owner approved training partners e. Agreement between NSDC & Selected Training Partner Within 15 working days after SULM completed selection of Training Partners NSDC and Selected Training Partner 2 Operational Stage a. Mobilization of beneficiaries Beneficiaries will be mobilized within 15 days on signing of Agreement between Selected Training Partner and NSDC Selected Training Partner, SULM, ULB b. Creation of login details on the NULM MIS portal Within 7 days after signing of Agreement between NSDC and Selected Training Partners SULM c. Approval of beneficiaries and uploading the beneficiary data on NULM MIS portal Within 10 working days after submission of list mobilized beneficiary list and relevant documents ULB. The same needs to be uploaded on NULM MIS portal within 3 working days ULB and Selected Training Partner d. Addition of trades on the NULM MIS portal Within 7 working days after signing of Agreement between NSDC and Selected Training Partners SULM e. Approval of Centers Selected Training Partners to invite ULB for center inspection within 10 days of signing Agreement with NSDC Selected Training Partner 20

21 S.No Stage Activity Timeline Process Owner f. Center Registration (on SDMS & NULM MIS portal) g. Uploading enrollment data on SDMS and NULM MIS portal Within 5 days Within 5 days after the centre has been approved by the ULB Within 3 days of enrollment ULB Selected Training Partner Selected Training Partner h. Approval of batches Within 7 working days of batch approval request received from Selected Training Partner ULB i. Commencement of Training j. Transfer of funds (30%) from NSDC to Selected Training Partner Within 7 days after receiving batch approval from ULB Within 20 working days of receiving all relevant documents to the satisfaction of NSDC Selected Training Partner NSDC j. Training 430 hours Selected Training Partner k. Assessments 1. Scheduling an Assessment 2. Confirmation for the Assessment 21 Selected Training Partners to notify their respective SSCs for scheduling an assessment on SDMS by submitting assessment fee 15 days prior to batch end date along with attendance sheet of the beneficiaries in the batch SSCs to confirm a date within 10 days of receiving the assessment fee of the batch from the ATP Selected Training Partner SSC

22 S.No Stage Activity Timeline Process Owner 3. Conducting an Assessment 4. Result Upload by Assessment Agency SSC to appoint an Assessment Agency to conduct the assessment within 15 days of batch end date Assessment Agency to upload the assessment result of the batch on SDMS within 7 days after the same has been uploaded by their appointed Assessor SSC and Assessment Agency Assessment Agency 5. Result Confirmation SSCs to confirm the results uploaded by Assessment Agency within 7 days after uploaded by the Assessment Agency 6. Certificate generation SSC CEO to generate certificates on SDMS within 7 days of result confirmation 7. Reassessments Within 30 days after the results are declared and uploaded by SSC and after receiving the proper approval from ULB SSC SSC Selected Training Partner l. Transfer of funds (50%) from SULM to NSDC Within 15 working days after completion of training subject to receipt of Utilization Certificate from NSDC SULM 22

23 S.No Stage Activity Timeline Process Owner m. Transfer of Funds (50%) from NSDC to Selected Training Partners Within 20 working days of receiving all relevant documents to the satisfaction of NSDC NSDC n. MIS and Reporting As per the schedule mentioned in the Agreement and on ad hoc basis Selected Training Partner o. Post placement Transfer of funds (20%) from SULM to NSDC p. Post Placement Transfer of Funds (20%) from NSDC to Selected Training Partners Within 15 working days after completion of 6 month placement tracking subject to receipt of Utilization Certificate from NSDC Within 20 working days of receiving all relevant documents to the satisfaction of NSDC SULM NSDC Note: The above timelines are indicative in nature 23

24 6. Grievance Redressal a) ULB/SULM to report to NSDC for any anomalies/deficiencies in running of training centers or below the mark skills training, assessment, certification and placement, found at any of the training center of the Selected Training Partner b) NSDC will send out communication to the Selected Training Partner s head office apprising them of the reporting received from the ULB/SULM within 5 days of grievance received in letter at the NSDC office. c) The Selected Training Partner will have 10 days from the date of receiving this letter from NSDC to duly respond back with the status report against the training center d) NSDC will ensure appropriate corrective measures for proper running/ managing of training center(s) and qualitative skill training, assessment, certification and placement to the candidates/ trainees which are deemed appropriate after receiving the reply of the Selected Training Partner. The NSDC to notify the ULB of the decision taken within 10 days from the receiving the reply from the Selected Training Partner. e) NSDC may execute the Agreement with its Selected Training Partners with adequate penalty clauses for proper management of training center(s) and qualitative skills training, assessment, certification, placement and tracking. 7. Other Terms and Conditions The allocated numbers to Selected Training Partners have to be trained in the registered centres only (the centre registration process mentioned in clause 3.2 (f)). No subcontracting of training to any other centre shall be allowed. Any Selected Training Partner found to be violating this mandate will be dealt with strict of disciplinary action 24

25 Annexure A: Format for Request for Expression of Interest Name of Training Partner State District Center ID Address of Center Center Currently Operational Self-run / Franchisee Sector Trade Annual Capacity (Per Course) Batch Size (Max) QP Ref ID NSQF Level 25

26 Annexure B: Marking Criteria for shortlisting and selection of Training Partners Marking Dimensions Max Marks Past Experience 15 Past experience in providing services similar to the requirements described in this document. 10 Number of years in operations of firm as on 31st July Operational Capabilities 20 Number of States. 3 Center Capability 15 Presence in NULM State (Districts and Centers) 2 Training Capabilities 20 Based on no. of trainees trained per year (average of last three years) Placement Capabilities 35 Percentage of trainees placed of the trainees passed out in the last three years 20 (Total no. of trainees placed in last three years / Total no. of trainees trained in last three years *100) Industry Tie-up, MoUs with the Industry and placement partners 15 Adequacy and Quality of Resources proposed for Deployment 10 Resources for providing training services 10 TOTAL 100 Note: This is an indicative selection criteria 26

27 Annexure C: List of Documents required for Fund Disbursement The Selected Training Partner needs to submit the following documents for disbursement of funds towards trainings carried out under EST&P component of NULM. A. 30% of total trainee cost on commencement of training Documents to be submitted need to be verified by the authorized signatory of Selected Training Partner and the Urban Local Bodies i. List of enrolled candidates ii. iii. iv. Centre details (along with photographs of classrooms and labs) 15 days attendance record of the candidates from the NULM MIS portal Batch approval letter Selected Training Partners also need to submit i. Undertaking/indemnity from the training partner as per NSDC format ii. iii. Agreement between the Selected Training Partners and NSDC Requisition request as per NSDC format B. 50% of total trainee cost after completion of assessment & certification Documents to be submitted i. List of Candidates from NULM MIS portal ii. iii. iv. Attendance sheet duly attested by ULBs Training completion proof (SDMS record confirming the assessment and certification) Undertaking/indemnity from the training partner as per NSDC format C. 20% of total trainee cost on placement Documents to be submitted i. Copy of Appointment letter/ offer letter given to candidate duly accepted by the candidate ii. Copy of salary certificate /salary slip/proof of salary in any other form of the candidate for 6 months duly attested by Selected Training Partner iii. An undertaking by the Selected Training Partner that the information provided in the letter of appointment / offer letter and the claim is correct 27

28 iv. An undertaking by the Selected Training Partner that in case any of the information and/or documents furnished by it is found to be incorrect and/or misleading, the Selected Training Partner shall return all wrongly claimed amounts to NSDC. Further, the Selected Training Partner shall indemnify, defend, hold harmless and keep indemnified the NSDC, or its directors or its employees from and against any claim or loss including without limitation, fines, penalties, fees, damage, costs (including legal fees and expenses) liability (whether criminal or civil) suffered and/or incurred by NSDC due to such misrepresentation. Documents to be submitted (Self Employment) i. An undertaking from the candidate that he has opted for self-employment as per NSDC format ii. Undertaking/indemnity from the Selected Training Partner as per NSDC format Note: Formats / mode of documentation to be submitted for disbursement will be shared separately with Selected Training Partner 28

29 Annexure D: Formats for center details < On Company Letter Head> Format 1 Training Centre details and Photos Name of Selected Training Partner Name of Districts SSCs Number of Centers planned Details attached for how many Centers ( number) Please list District wise centers with addresses District 1 Shimla Centre 1 Address Job Role and SSC Contact person Phone Number Photographs (Classroom and Labs) Photographs (Classroom and Labs) Note: Please add the same details for all centers across other districts 29

30 Annexure E: Sample Requisition for Fund Disbursement Sample Filled, each Selected Training Partner to fill as per rewarded Mandate Name of Selected Training Partner Total no Allocated Scheme Name Requisition for Tranche of Grant Job Role Name of the district 1 Name of the district 2 Name of the district N Total Trained Cost Total amount List Attached and approved by Authorities Total Total Amount of Grant Tranche No. (1,2 or 3) Percent (30, 50,or 20) Amount to be transferred Detail of the Bank account Name of Bank Account Bank name Branch Address Bank account no. IFSCI code 30

31 Annexure F: Indemnity format (On Rs 100 Stamp Paper) I,, and authorized signatory and acting on behalf of [ name of Selected Training Partner] ( X ), a company, registered under the Companies Act, 1956 having its registered office at, state and undertake as below. That X will avail an amount of Rs. (Rupees only) as payment from National Skill Development Corporation ( NSDC ), a non-profit company, registered under the Companies Act, 1956 and licensed under section 25 of the Companies Act, 1956 having its registered office at A-Block, Clarion Collection, Shaheed Jeet Singh Marg, New Delhi , India on such terms and conditions as mentioned in the Agreement dated executed between NSDC and X. That the said amount will be paid to X for the execution of the Scheme as described in detail in the Agreement. That based on the obligations arising upon X, I, on behalf of X do hereby confirm, assure, declare and irrevocably undertake: (i) That candidates listed out in schedule 1 to this Undertaking have been enrolled and are undergoing training with X under the Scheme ( Candidates ). (ii) That the centre details (along with photographs of classrooms and labs); the attendance sheet of the candidates, data uploaded on skill development management system of NSDC, data uploaded on NULM MIS portal and any other documents of these Candidates furnished by X to NSDC are true and correct. (iii) That in case any of the information and/or documents furnished by X is found to be incorrect and/ or misleading, X shall return all wrongly claimed amounts to NSDC. Further, X shall indemnify, defend, hold harmless and keep indemnified the NSDC, or its directors or its employees from and against any claim or loss including without limitation, fines, 31

32 penalties, fees, damage, costs (including legal fees and expenses) liability (whether criminal or civil) suffered and/or incurred by NSDC due to such misrepresentation The capitalized terms used in this Undertaking-cum-Declaration shall have the meaning ascribed to them under the Agreement and that the undertakings, declarations, confirmations and statements contained hereunder the undertaking alongwith the schedules/ annexures, if any shall be binding on X at all times. For Date: Place: Witnessed by: Name: Address: Witnessed by: Name: Address: Signature Signature 32

33 Annexure G: Cover letter on company letter head Date: To National Skills Development Corporation Block A, Clarion Collection (Qutab Hotel) Shaheed Jeet Singh Marg, New Delhi Subject: Disbursement of Funds under NULM (State Name) Dear Sir, This is in reference to EST&P component of National Urban Livelihood mission (NULM) in the State of (State name) wherein <Selected Training Partner Name>have been chosen to implement <Sector 1>, <Sector 2> courses across <Number> urban locations of (State name) namely <name of the districts> Following relevant information/documents are attached herewith for your perusal We request NSDC to release XX% as (first/second/third) tranche amount. Please let us know if you require any further clarification/documentation from our side and we will be happy to provide the same at the earliest. Warm Regards 33

34 Format H: Candidate Details from NULM MIS portal Selected Training Partner District Centre Address Sector Skill Council Job Role NSQF level Batch start date Course Duration in Days Batch end date Assessment date Salutation Name of Candidate Aadhar No BPL/category Proof Family income Date of Birth Guardian Type Name of Father Or Husband or Contact no of Trainee Education Level Trainee Address PIN Code *Please note that the Selected Training Partners may have to upload more information (as and when required by MoHUPA) and the above format to be used for illustration purposes only 34

35 Format I: Attendance sheet To be downloaded from the NULM MIS portal capturing batch wise attendance of all the trainees undergoing training. 35

36 Format J: NULM Process Flow Participation Confirmation by State Urban Livelihood Mission (SULM) Centre approval and batch approval by ULB for commencement of training Completion of Training, Assessment and Certification Process Completion Signing of Agreement between SULM & NSDC Joint mobilization of candidates by Selected Training Partner, SULM and Urban Local Bodies (ULBs) Transfer of funds (50%) by SULM to NSDC Subsequent Transfer of funds (20%) by NSDC to Selected Training Partner Transfer of funds (30%) by SULM to NSDC Allocation of targets to Selected Training Partners Subsequent Transfer of funds (50%) by NSDC to Selected Training Partner Transfer of funds (20%) by SULM to NSDC Selection of Training Partners by SULM from NSDC approved Training Partners Signing of Agreement between NSDC & Selected Training Partners Placement of Certified candidates Transfer of placement linked funds after 6 months of placement 36